COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Sheriff's Office

DATE:

December 10, 2001

BOARD MEETING DATE:

January 8, 2002

TO:

Honorable Board of Supervisors

FROM:

Don Horsley, Sheriff

SUBJECT:

First Amendment to Agreement for provision of Warrant Processing Services for the City of Brisbane.

Recommendation

Adopt a Resolution authorizing the President of the Board to execute an Amendment to the Agreement with the City of Brisbane, under which the Sheriff's Office Criminal Records Bureau processes Warrants of Police Arrests.

Background

The Sheriff's Office Criminal Records Bureau currently contracts with the City of Brisbane and with the City of Half Moon Bay for warrant processing services. Processing of City warrants involves servicing the City's original warrants of arrest and bench warrants, including 24 hour-a-day, 7 days-a-week availability of automated warrant entries, verifications, abstracts, updates, court recalls, and purges of information out of databases for the City's warrants. For smaller jurisdictions such as Brisbane and Half Moon Bay, which have a small annual number of warrants, it is more cost-effective to contract for this service with an established records bureau such as operated by the Sheriff's Office.

The Criminal Records Bureau services these warrants via counter inquiry response, correspondence, telephone, the Bay Area Automated Warrant System (AWS), the California Law Enforcement Telecommunications Systems (CLETS), Wanted Persons Systems (WPS), and the Nationwide Crime Information Center (NCIC).

Discussion

The City of Brisbane has again requested a renewal of services provided by the Sheriff's Office Criminal Records Bureau for calendar years 2002 and 2003. The fee for providing the warrants and telecommunication function services for the additional two years is $8,644.50, which $4,212 will be paid at the time the Amendment is executed, and $4,432.50 will be paid on October 1, 2002. The fee is based on an estimated 450 annual warrants, at an average cost of $9.60 per warrant, which covers the cost of staff time involved. With the advent of automated support systems over the past decade, the processing of warrants is far less time-consuming than in the days of manual document preparation.

County Counsel has reviewed and approved this proposed Resolution and Amendment.

Fiscal Impact

This Amendment will generate additional revenue of $8,644.50 over the next two years to offset existing costs of the Sheriff's Office Criminal Records Bureau. The relatively small number of additional warrants can readily be accomplished by existing staff, as one of a range of other duties.