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COUNTY OF SAN MATEOInter-Departmental Correspondence |
COUNTY MANAGER'S OFFICE |
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DATE: |
April 19, 2002 |
BOARD MEETING DATE: |
April 30, 2002 |
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TO: |
Honorable Board of Supervisors |
FROM: |
Paul T. Scannell, Assistant County Manager |
SUBJECT: |
Request for Proposals from Construction Management firms for design and construction for the San Mateo County Youth Services Center. |
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Recommendation
Adopt a Resolution approving the release of a Request for Proposal (RFP) and authorizing the Assistant County Manager to initiate the selection process of a qualified Construction Management (CM) firm for the Youth Services Center. |
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Background
Hillcrest Juvenile Hall has been the study for replacement for more than five years. The facility is inadequate to house and treat minors. Due to its dysfunctional design and condition, the staff of the Probation Department spends substantial time attempting to overcome the physical plant deficiencies affecting security and proper case management of troubled youth in a standards-compliant fashion. |
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In 1997 the Board of Supervisors authorized a study of the Hillcrest Juvenile Hall and a Juvenile Justice Needs Assessment. The June 1998 report called for construction of 268 beds in a traditional juvenile hall. The Board of Supervisors chose not to proceed at that time and directed the staff to develop a more comprehensive approach and, if possible, reduce the number of beds. Specifically, the Board recommended the study of the possibility of developing a range of services in one location surrounding a juvenile hall facility that would enhance the continuum of care in a campus-like setting and provide additional programs for youth encountering the juvenile justice system. |
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Discussion
In 2001, the new Chief Probation Officer, Loren Buddress and the new Juvenile Court Judge, Marta Diaz launched a new Needs Assessment. In February 2002, Voorhis Associates completed the San Mateo County Youth Services Center Needs Assessment and Master Plan Update. That document furthers the concept described by the Supervisors, follows the recommendations of various stake-holder committees and formulates the basis for the County's current effort to obtain the services of a CM firm. The selected CM will be required to follow these precepts, conduct the program verification, design and construct the facility. |
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The RFP
Approximately twenty CM firms have conveyed to the County their interest in proposing for the project. The County will utilize the project management system successfully employed on the County's recent projects: the new Office Building, the Board of Supervisors Chambers and Hall of Justice renovations; the Sheriff's Crime Lab and Coroner's Office; and various phases of the Health Services Center. |
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The advantage of this system is to make the Construction Manager, who will be responsible for the successful completion of the project by managing the design professionals, verifying constructability and controlling cost at every point in the design phase. The RFP calls for the CM to propose for this project with a team of architects, engineers and other design professionals, whose work will be managed in compliance with budget estimates and program as approved by the County. |
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After approval by the Board, the RFP calls for a Pre-Proposal Conference for interested teams to take place at the Juvenile Hall on May 10, 2002; proposals are to be received no later than 5:00 PM on May 31, 2002; CM teams will be short-listed by June 14, 2002; interviews will be held on June 28, 2002; Board will make the final selection and approve the CM contract at its meeting of July 30, 2002. |
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The Capital Projects Division of the County Manager's Office will manage the project for the County, oversee the work of the Construction Manager and ensure that the Probation, Health, Human Services and Education departments' goals are met and that the approved budget is not exceeded. |
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Vision Alignment
This recommendation is aligned with Commitment Three, "Ensure Basic Health and Safety for All" and Goal Eight, "Help vulnerable people - the aged, disabled, mentally ill, at-risk youth and others - achieve a better quality of life." |
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Fiscal Impact
The current Project Budget is $99,622,417. Estimated fees are a percentage of construction costs; 7.5% for design fees and 5% for CM fees. The total Construction Budget cost estimate is $73,251,778. |
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The County was pleased to be notified informally recently of the success of its application for funds for this project from the California Board of Corrections in the full amount of its request, $21,105,000. Other funding applications from the State and Federal government are being pursued for the health and educational components. |
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The source of County funding remains to be determined. A General Obligation Bond, subject to a 2/3-vote approval, could be utilized. The Project would also qualify for Lease Revenue Bonds. A funding recommendation will accompany the July 30, 2002 report to the Board. |
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cc: Chris Motley, Deputy Chief County Counsel
Frank Battipede, Project Manager
Loren Buddress, Chief Probation Officer
Margaret Taylor, Director, Health Services
Maureen Borland, Director, Human Services
County Superintendent of Schools |