COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

April 2, 2002

BOARD MEETING DATE:

April 30, 2002

 

TO:

Honorable Board of Supervisors

FROM:

Neil R. Cullen, Director of Public Works

SUBJECT:

Hillside Boulevard Resurfacing Project - South San Francisco Area, Federal Project Number STPL-5935 (021) 04-SM-0-CR

 

Recommendation

Adopt a resolution awarding and authorizing execution of a contract for the resurfacing of a portion of Hillside Boulevard that lies within the unincorporated area generally west of Holly Avenue and east of Stonegate Drive.

 

Previous Board Action

Adopted Resolution No. 65096 on February 26, 2002, adopting Plans and Specifications, determining prevailing wage scales, and calling for sealed proposals for the above referenced project.

 

Key Facts

1.

The proposed project is part of our overall program to preserve the County maintained road system.

 

2.

We have received a grant made available through the Federal Surface Transportation Program to partially finance the project.

 

Discussion

On March 26, 2002, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bids have been checked and the bid of:

 

Ghilotti Brothers, Inc.

525 Jacoby Street

San Rafael, CA 94901

 

at $168,631.20, was the lowest bid received.

 

The Engineer's estimate was $231,000. A summary of the bids received is as follows:

 
 

1.

Ghilotti Brothers, Inc.

$168,631.20

 

2.

O'Grady Paving, Inc.

$175,209.20

 

3.

Interstate Grading and Paving, Inc.

$175,534.20

 

4.

El Camino Paving, Inc.

$178,797.78

 

5.

McGuire and Hester

$186,463.00

 

We have reviewed the contract documents and have determined the Affirmative Action Program submitted by Ghilotti Brothers, Inc. is in accordance with the current Affirmative Action Guidelines.

 

Vision Alignment

We believe our recommendation is consistent with Goal Number 7, "Maintain and Enhance the Public Safety of all Residents and Visitors" of the Shared Vision Commitment to "Ensure Basic Health and Safety for All," as the project helps to preserve a road which is a part of the integrated (state/county/city) public road system.

 

Fiscal Impact

The total overall estimated cost of this project, including construction and contingencies is $185,000, which includes a ten percent (10%) contingency as the work is bid on a unit price basis (i.e., ton of asphalt placed, square yard of pavement repair, etc.). The contingency is used to pay the contractor for any additional material placed as the actual tonnage used depends on the unit weight of the asphalt and the tolerances for the actual thickness of the pavement placed.

 

There is no impact to the General Fund.

 

A form of Resolution has been approved by County Counsel.