COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Health Services Agency

 

DATE:

April 19, 2002

BOARD MEETING DATE:

May 7, 2002

 

TO:

Honorable Board of Supervisors

FROM:

Margaret Taylor, Director, Health Services

Brian Zamora, Director, Public Health and Environmental Protection

SUBJECT:

Agreement with Community Dental Care, a California Non-profit Corporation

 

Recommendation

Adopt a resolution authorizing the President of the Board to execute an agreement with Community Dental Care (CDC), a California Non Profit Corporation, to continue to provide dental services for San Mateo County AIDS Program clients.

 

Background

CDC has provided quality dental services for clients of the San Mateo County AIDS Program since 1994-95. A large percentage of AIDS Program clients have major dental problems, which impact on an already compromised immune system. Regular dental care ensures that people with HIV/AIDS obtain maximum nutrition and avoid sources of infection, and thus is an integral part of their primary medical care. In November 2000, a Request for Proposals (RFP) for dental services was conducted. CDC submitted the only proposal. Their existing contract was amended at that time, extending the contract date to June 30, 2001, to allow time to remedy some programmatic issues before a new contract was entered into. A new contract was entered into for the period of July 1, 2001 through February 28, 2002.

 

Discussion

The AIDS Program has been awarded $195,360 in CARE Act funds to continue HIV dental care services for the period March 1, 2002 through February 28, 2003. The contract provides for dental services two (2) days a week for approximately 100 HIV positive persons. At least one (1) of the two (2) days of service will be at the Willow Clinic site. These services assist the AIDS Program in reaching its goal of increasing client self-sufficiency and quality of life.

 

Vision Alignment

The contract with CDC keeps the commitment of ensuring basic health and safety for all and goal number 5: residents have access to healthcare and preventive care. The contract contributes to this commitment and goal by providing dental services to clients of the San Mateo County AIDS Program.

 

Outcome Measures

 

Service

2001-02

Actual

2002-03

Objectives

Percentage of Community Dental Care clients who will show an improvement in oral health

97%

97%

Percentage of Community Dental Care clients who will report satisfaction with services provided as measured by the contractor's Client Satisfaction Survey

96%

96%

 

Fiscal Impact

The maximum amount of funding for this agreement is $195,360 for the term March 1, 2002 through February 28, 2003. Payments made under this contract are on a fee-for-service basis. Funding for this contract is provided through the Ryan White CARE Act, Title I, and includes the administration and monitoring of the contract to be performed by existing AIDS Program staff. These funds are included in the adopted FY 2001-02 and FY 2002-03 AIDS Program budget. There is no net county cost associated with this contract. The net county cost for the entire AIDS Program is $339,728.

Exhibit A

1.

General Description of RFP

General Dental Services for persons with HIV

2.

List key evaluation criteria

Reputation and experience

Capability and availability of staff

Cultural Competency

Fiscal management, budget and cost

Delivery of county-wide services

Compliance with RFP requirements

Ability to provide services immediate subsequent to contract approval

Organization stability

3.

Where advertised

San Mateo Times

4.

In addition to any advertisement, list others to whom RFP was sent

Community Dental Care

The Teeth Mobile

University of California Dental School

University of Pacific Dental School

Dr. Brendo Caturay

5.

Total number sent to prospective proposers

3

6.

Number of proposals received

1

7.

Who evaluated the proposals

Staff of the AIDS Program

8.

In alphabetical order, names of proposers (or finalists, if applicable) and location

Community Dental Care