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COUNTY OF SAN MATEOInter-Departmental Correspondence |
Human Services Agency |
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DATE: |
June 12, 2002 |
BOARD MEETING DATE: |
June 25, 2002 |
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TO: |
Honorable Board of Supervisors |
FROM: |
Maureen D. Borland, Director, Human Services Agency |
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Kathryn Ciamarro, Director of Automation |
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SUBJECT: |
Authorize a Resolution executing an Amendment to the Agreement With Electronic Data Systems (EDS) |
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Recommendation |
Adopt a Resolution authorizing Execution of an Amendment to the Agreement with Electronic Data Systems to provide Service Management Resource Tracking System (SMART) Maintenance. This Amendment extends the term of the Agreement to June 30, 2005 and increases the amount by $125,000 to a new total amount of $235,000. |
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Background |
The purpose of this Amendment is to extend the Agreement for system maintenance of existing County-specific components of SMART, including the One Stop Plastic Swipe Card System. The current base fee is $8,800 per month. The total value of this contract as amended is $235,000, which allows for $19,400 in additional charges beyond the monthly base fees for special consultations, or assistance needed by the Human Services Agency staff. |
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In the event more than 100 hours of work is needed in a given month, with our concurrence, additional charges are to be invoiced at the prevailing WCDS separate service rate of $88 per hour. Any travel expenses required to support our system also are invoiced in addition to the base fee. |
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Discussion |
Since its inception, SMART has become a model in promoting self-sufficiency for other states and counties. As developers of the initial program, EDS is the sole source provider for maintenance services. This Agreement will continue to provide system maintenance of existing components to SMART.
County Counsel has reviewed and approved this Amendment as to form. |
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Vision Alignment |
The Agreement with Electronic Data Systems keeps the commitment of: Responsive, effective, collaborative government and goal number 21: County employees understand, support and integrate the County vision and goals into the delivery of services. The contract contributes to this commitment and goal since EDS provides enhanced maintenance and support of the Agency's SMART System, ensuring that comprehensive and effective case management and reporting tools are available to those that directly provide client services and policy-makers. |
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Fiscal Impact |
The term of this Agreement is from July 1, 2001 through June 30, 2005. The contract amount has been increased by $125,000 for a total of $235,000. The amended amount of $125,000 has been included in the Recommended Budget for FY 2002-03. This cost will be funded with 46.5% State and 50% Federal revenue. The Net County Cost will be $4,375 (3.5%) for FY 2002-03. |