|
|
|
|
|
COUNTY OF SAN MATEOInter-Departmental Correspondence |
Information Services Department |
| |
DATE: |
June 27, 2002 |
BOARD MEETING DATE: |
July 9, 2002 |
| |
TO: |
Honorable Board of Supervisors |
FROM: |
Luther Perry, Information Services Director |
SUBJECT: |
Execution of an Agreement with Computer Associates International Inc. |
| |
Recommendation |
1) |
Adopt a resolution executing an agreement with Computer Associates International Inc. ("CA"), to provide mainframe systems software and support for a two year period in an amount not to exceed $703,625 inclusive of applicable taxes |
| |
|
2) |
Authorize signature authority to the Information Services Director to approve modifications to this agreement not to exceed an aggregate total of 10% of the maximum contract amount unless approved by the County Manager |
| |
|
3) |
Waive the Request for Proposal Process |
| |
Background |
In 1988, the County selected the CA suite of software for operational support of the mainframe environment. The Board approved resolution 63761 at the January 19, 1999 meeting and a three year agreement with CA to provide mainframe systems software and support. The agreement is now expiring and requires the processing of a new agreement
|
| |
Discussion |
The CA software suite includes basic system utilities that manages all data and programs on the mainframe systems, as well as the database management software that supports the Criminal Justice Information System ("CJIS"). The programs and database management are closely integrated with our existing applications and would be difficult and extremely costly to replace. The costs of converting the CJIS application to a different database is estimated between $3 to $6 million. In addition, there would be a transition period of at least one year. For these reasons it is in the best interest of the County to waive a Request for Proposal.
It is likely there will be some changes of software configuration during the term of the contract. We recommend that the Board authorize the CIO/Director of Information Services to approve modifications, additions, deletions, or upgrades during the term of this agreement, but not to exceed an aggregate total of 10% of the total contract amount unless approved by the County Manager. |
| |
Vision Alignment |
Executing an agreement with Computer Associates Inc. for software usage and software support keeps the County's commitment to responsive, effective, and collaborative government, specifically Goal # 22: County and local governments effectively communicate and collaborate in order to develop strategic approaches on issues affecting the entire County. This contract contributes to this goal because these software products are used by various departments to facilitate effective communication and collaboration between County departments and local agencies. |
| |
Fiscal Impact |
There is no impact to Net County Costs. The costs are included in the proposed budget for fiscal year (02-03). |