COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

July 8, 2002

BOARD MEETING DATE:

July 23, 2002

TO:

Honorable Board of Supervisors

FROM:

Neil R. Cullen, Director of Public Works

SUBJECT:

Redefining the Beginning and End of the Fiscal Year of the South Bayside Waste Management Authority- South County Area

Recommendation

Adopt a resolution consenting to redefining the beginning and end of the South Bayside Waste Management Authority's Fiscal Year.

Previous Board Action

Became a member of the South Bayside Waste Management Authority (SBWMA) together with the ten south bayside cities( Burlingame to East Palo Alto) and the West Bay Sanitary District in 1999. The SWBMA sold bonds to acquire the San Carlos Transfer Station and Recyclery, and reviews and sets rates at the Transfer Station and Recyclery.

Key Facts

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Staff of the SBWMA has recommended that the SBWMA's fiscal year be changed to coincide with the City of San Carlos' fiscal year.

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The fiscal year of the SWBMA is defined in the Joint Exercise of Powers (JPA) Agreement that created the SWBWMA.

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Amending the agreement requires an affirmative vote of two-thirds of the member agencies.

Discussion

The JPA defines "fiscal year" as "the period commencing on each October 1 and ending on the following September 30." The SBWMA staff has recommended that the jurisdictions amend the JPA to reflect a fiscal year as "the period commencing on each July 1 and ending on the following June 30."

The reasons for changing the fiscal year are:

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The Official Statement prepared as part of the Bond documents leading to SBWMA's acquisition of the San Carlos Transfer Station and Recyclery states that the fiscal year is July 1 to June 30. Changing the beginning and end of the fiscal year will conform to the Official Statement.

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The SBWMA and the City of San Carlos share finance staff services. Having the Authority's fiscal year coincide with the City of San Carlos fiscal year would be more efficient.

The SBWMA staff would like to implement the fiscal year change this year (July 1, 2002).

Vision Alignment

We believe our recommendation is consistent with the Shared Commitment to be a "responsive, effective and collaborative government" and Goal Number 20, "government decisions are based on careful consideration of future impact, rather than temporary relief or immediate gain," as the change this amendment makes will result in efficiencies in the operation of the SBWMA.

Fiscal Impact

There is no impact to the General Fund or any other fund of the County associated with the recommended action.

A form of resolution has been approved by County Counsel