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COUNTY OF SAN MATEO Inter-Departmental Correspondence
Human Services Agency

DATE:						July 18, 2002
BOARD MEETING DATE:						August 20, 2002


TO:	Honorable Board of Supervisors
FROM:	Maureen D. Borland, Director, Human Services Agency
SUBJECT:	Agreement with Youth and Family Assistance (YFA)

Recommendation Adopt a resolution authorizing execution of an Agreement with Youth and Family Assistance (YFA) in the amount of $120,000. The term of the Agreement is August 1, 2002 through June 30, 2005.

Background Children's Collaborative Action Team (CCAT) is the designated Child Abuse Prevention Council of San Mateo County. CCAT is responsible for distribution of child abuse prevention funds. CCAT is also the lead agency in the development of the three-year plan to implement Child Abuse Prevention, Intervention and Treatment and Community Based Family Resource and Support Programs in San Mateo County. These programs include the Warmline, which is an easily accessible, self-referral phone line that provides parents with confidential and free referral services to available parenting community resources in the County.

Discussion
On March 6, 2002, CCAT released a Request for Proposal (see attached RFP Matrix), to contract for Child Abuse Prevention/Intervention, "Warmline" and Family Resource Center Services. This RFP reflected San Mateo County's three-year plan and its efforts to support the integration of local prevention/family activities in San Mateo County. On May 2, 2002, a subcommittee appointed by CCAT met and made recommendations for allocation of the child abuse prevention funds. YFA was once again recommended to receive funds to continue "Warmline Services" in San Mateo County. County Counsel has reviewed and approved this Agreement as to form.

Performance Measure

Performance Measure		Source of Data	Actual FY 2001-02	Projected FY 2002-03	Projected FY 2003-04		Projected FY 2004-05
Newly trained volunteers will report increases knowledge of child abuse information and available referrals		YFA - Pre test and Post test results	75%	80%	85%		90%
Calls to the Child Abuse Information and Referral (I & R) hotline will be documented and appropriate referrals will be given as needed.		YFA - Center for Abuse Prevention phone log sheet.	105	150	160		170


Vision Alignment
The contract with YFA keeps the commitment of: Ensuring basic health and safety for all and goal number 6: Children grow up healthy in safe and supportive homes and neighborhoods. The contract contributes to this commitment and goal since YFA will help individuals in the community by providing immediate emotional support and crisis intervention, information, and referrals to other community resources.

Fiscal Impact
The term of the Agreement is August 1, 2002 through June 30, 2005. The total obligation is $120,000. This Agreement is 100% funded through birth certificate fees as specified by AB2994. There is no Net County Cost.

REQUEST FOR PROPOSAL (RFP) MATRIX

24-Hour Child Abuse Information and Referral Line for San Mateo County Residents

1. General Description of the RFP

To contract for Child Abuse Prevention/Intervention, "Warmline" and Family Resource Center Services for FY 2003-05.

2. List Key Evaluation Criteria

Proposals were evaluated based on the following:
a. Individual or agency qualifications;
b. Clarity, approach and completeness of program proposal;
c. Program design and service objectives;
d. Consistency with requested services described in this RFP;
e. Cost effectiveness and budget; and
f. Experience with similar effective and efficient programs.

3. Where was it advertised?

a. On the internet;
b. Community events and meetings;
c. All CCAT member were informed;
d. RFP and Letter of Intent was mailed to 239 agencies in the county that provide children and family services. The Community and Information Program (CIP) provided a list of county agencies.

4. Total number sent to prospective bidders?

319

5. Number of proposals received?

9

6. Who evaluated the proposals?

a. Child Abuse Council Coordinator
Judyt Bardales, Community Liaison for Children and Family Services, San Mateo County Human Services Agency;
b. Kathy Baxter, Executive Director, San
Francisco Child Abuse Council;
c. Vanita Bhargavas, Lucile Packard Foundation for Children's Health;
d. Allison Barrera, San Mateo County resident and member of Family and Community Advisory Committee;
e. Betty Garcia, Santa Clara County Child Abuse Council; and
f. Kris Schell, California Institute of Human Services, Sonoma State University.

7. In alphabetical order, names of proposes (or finalist, if applicable) and allocation

a. Child Abuse Prevention Center $10,600 per FY for Mandated Reporters training.
b. Child Care Coordinating $35,000 for FY for family resource center services.
c. Family Connections $27,000 per FY for prevention intervention services.
d. Pacific Youth Service Bureau $30,000 per FY for prevention intervention services.
e. Youth and Family Assistance $40,000 per FY for the "Warmline" service.
Agencies not recommended for awards:
a. Boys and Girls of North San Mateo County.
b. Coastside Children's Program.
c. Edgewood Center for Children and Families.
d. Family Service Agency of San Mateo.

1. General Description of the RFP	To contract for Child Abuse Prevention/Intervention, "Warmline" and Family Resource Center Services for FY 2003-05.
2. List Key Evaluation Criteria	Proposals were evaluated based on the following: a. Individual or agency qualifications; b. Clarity, approach and completeness of program proposal; c. Program design and service objectives; d. Consistency with requested services described in this RFP; e. Cost effectiveness and budget; and f. Experience with similar effective and efficient programs.
3. Where was it advertised?	a. On the internet; b. Community events and meetings; c. All CCAT member were informed; d. RFP and Letter of Intent was mailed to 239 agencies in the county that provide children and family services. The Community and Information Program (CIP) provided a list of county agencies.
4. Total number sent to prospective bidders?	319
5. Number of proposals received?	9
6. Who evaluated the proposals?	a. Child Abuse Council Coordinator Judyt Bardales, Community Liaison for Children and Family Services, San Mateo County Human Services Agency; b. Kathy Baxter, Executive Director, San Francisco Child Abuse Council; c. Vanita Bhargavas, Lucile Packard Foundation for Children's Health; d. Allison Barrera, San Mateo County resident and member of Family and Community Advisory Committee; e. Betty Garcia, Santa Clara County Child Abuse Council; and f. Kris Schell, California Institute of Human Services, Sonoma State University.
7. In alphabetical order, names of proposes (or finalist, if applicable) and allocation	a. Child Abuse Prevention Center $10,600 per FY for Mandated Reporters training. b. Child Care Coordinating $35,000 for FY for family resource center services. c. Family Connections $27,000 per FY for prevention intervention services. d. Pacific Youth Service Bureau $30,000 per FY for prevention intervention services. e. Youth and Family Assistance $40,000 per FY for the "Warmline" service. Agencies not recommended for awards: a. Boys and Girls of North San Mateo County. b. Coastside Children's Program. c. Edgewood Center for Children and Families. d. Family Service Agency of San Mateo.

COUNTY OF SAN MATEO

Inter-Departmental Correspondence