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COUNTY OF SAN MATEOInter-Departmental Correspondence |
Information Services Department |
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DATE: |
August 26, 2002 |
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BOARD MEETING DATE: |
September 10, 2002 |
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TO: |
Honorable Board of Supervisors |
FROM: |
Luther Perry - Director of Information Services Department |
SUBJECT: |
Agreement with PEK Associates to provide project analysis and programming support for Health Applications; and waiver of the Request For Proposal Process. |
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Recommendation |
1) Adopt a resolution authorizing the President of the Board to execute an Agreement with PEK Associates to provide project management, analysis, and programming for Siemens Applications, in an amount not to exceed $192,000; |
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2) Waive the Request for Proposal Process. |
Background |
A PEK Associates consultant has supported the Siemens applications for the past few years by providing project management, analysis, and programming support for the Pathway & Screen Building on the Siemen's CORE system, which is responsible for the Hospital's registration system that allows both patient management and patient accounting to be processed. However, by contracting direclty through PEK Associates, the hourly rate has been reduced from $130 to $120 while offering an enormous amount of expertise due to its familiarity with the Invision software products, the knowledge base for Online Architecture System Building that customizes the various registration screens to the individual department needs, as well as the continued training of current County staff. |
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Discussion |
Since 1999, through a contract with SMS (Siemens), a PEK consultant has been providing the County with project management and programming services. (Previously, the County had contracted the employees of PEK Associates through Siemens, who in turn charged the County both an hourly rate and travel & expense fees.) The County has made considerable cost savings by contracting directly with PEK Associates and terminating the agreement with Siemens.
There are a limited number of vendors who offer this level of expertise for this specialized system. Furthermore, it would not be cost effective for the County to perform a RFP, because it would extend the term for higher payments on our existing agreements for at least an additional nine months. Nine months is an estimated time frame for this type of RFP based on the complexity and technical nature of the applications and system. We recommend retaining the services of PEK Associates and waiving the Request For Proposal Process due its familiarity with Health Applications and the lower price offered by contracting directly rather than through Siemens. It would therefore be in the County's best interest to waive the Request For Proposal process. |
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Vision Alignment |
Executing this contract keeps the commitment to responsive, effective, and collaborative government, specifically goal number 22: County and local governments effectively communicate and collaborate in order to develop strategic approaches on issues affecting the entire County. This contract contributes to this goal because the consultant is assisting in the Health Application projects which facilitate effective communication and collaboration between County departments. |
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Fiscal Impact |
Funding for this agreement is included in the proposed ISD fiscal year 2002-2003 budget. |