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COUNTY OF SAN MATEOInter-Departmental Correspondence |
Alcohol and Other Drug Services |
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DATE: |
February 4, 2003 |
BOARD MEETING DATE: |
February 25, 2003 |
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TO: |
Honorable Board of Supervisors |
FROM: |
Maureen D. Borland, Director, Human Services Agency |
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Yvonne Frazier, Administrator, Alcohol and Other Drug Services |
SUBJECT: |
Second Amendment to the Flat Rate Agreement with Free at Last for Needle Exchange Services |
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Recommendation |
Adopt a Resolution authorizing the President of the Board of Supervisors to execute a Second Amendment to the flat rate Agreement with Free at Last for Needle Exchange Services in the amount of $40,468 for FY 2002-03. |
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Background |
On May 14, 2002, your Board approved $180,000 from non-departmental revenues for Needle Exchange Services to be administered by the Alcohol and Other Drug (AOD) Services Department. The AOD Services Department released the first Request for Proposals (RFP) for Needle Exchange Services on August 23, 2002. Only one proposal was received by the RFP deadline. The proposal was not recommended for funding based on the review panel's determination that the evaluation criteria required for needle exchange services was not met in the narrative of the proposal. |
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Discussion |
A second Needle Exchange Services Request for Proposals was released on November 13, 2002. Two proposals were received. The review panel recommended Free at Last for funding in the amount of $97,894 for one full fiscal year. During December 2002 and January 2003, services were negotiated. Free At Last plans to begin services on March 1, 2003, with the Boards approval. |
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Through this Amendment, Contractor will provide needle exchange services to 750 individuals. Services will include: exchanging 5,625 syringes, outreach to and distribution of 563 information and educational sheets to injection drug users, 75 client referrals to social, medical and/or alcohol and drug treatment services, training and educational presentations to local government staff, police departments, County Sheriff's Department, and City officials in East Palo Alto and Menlo Park on the needle exchange project. |
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Vision Alignment |
This Second Amendment is consistent with the commitment to: Ensure basic health and safety for all and goal number 8: Help vulnerable people - the aged, disabled, mentally ill, at-risk youth and others- achieve a better quality of life. This Second Amendment contributes to this commitment and goal by providing harm-reduction needle exchange services for the prevention of blood-born diseases, and also offers individuals the necessary education that will move injection drug using individuals into drug treatment services. Individuals admitted into alcohol and drug treatment services will then be equipped with skills and knowledge necessary to live alcohol and drug free lives, which in turn contributes to the health and safety of the communities in San Mateo County. |
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Fiscal Impact |
A total of $40,468 in funding is included in this Second Amendment, and has been included in the FY 2002-03 budget for Alcohol and Other Drug Services. Of the $40,468, $11,780 is for program start-up activities and $28,688 is for on-going services for the period 3/1/03-6/30/03. The total contract obligation of $40,468 is entirely Net County Cost |
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RFP Matrix |
1. |
General Description of RFP |
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Needle Exchange Services |
2. |
List key evaluation criteria |
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1. |
Submission of documentation showing current insurance. |
2. |
Qualification and experience of staff providing services. |
3. |
Review of policy for supervising and screening interns and volunteers. |
4. |
Ratio of staff to clients served. |
5. |
Ability to serve target population |
6. |
Quality of program design and proposed service delivery objectives. |
7. |
Units of service, total capacity and cost per unit. |
8. |
Request for funding, budget and one-times Start-up. |
3. |
Where advertised |
Alcohol and Drug Treatment and Prevention Providers, San Francisco City and County Alcohol and Drug Services and Santa Clara County Alcohol and Drug Services. |
4. |
In addition to any advertisement, list others to whom RFP was sent |
AIDS Prevention Action Network, Free at Last (2), Asian American Recovery Services. |
5. |
Total number sent to prospective proposers |
Four |
6. |
Number of proposals received |
Two |
7. |
Who evaluated the proposals |
Dr. Scott Morrow, John Conley, Nina Grossman and Dr. Laurie Spencer |
8. |
In alphabetical order, names of proposing agencies (or finalists, if applicable) and location |
AIDS Prevention Action Network, Redwood City Free at Last, East Palo Alto |