COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Human Services Agency

DATE:

April 11, 2003

BOARD MEETING DATE:

May 6, 2003

TO:

Honorable Board of Supervisors

FROM:

Maureen D. Borland, Director, Human Services Agency

Yvonne Frazier, Administrator, Alcohol and Drug Services

SUBJECT:

First Amendment to the Agreement with URSA Institute for Tobacco Prevention Services

Recommendation

Adopt a Resolution authorizing the execution of a First Amendment to the Agreement with URSA Institute for Tobacco Prevention Services.

Background

On March 22, 2002, the Board of Supervisors approved an Agreement with URSA Institute to provide Tobacco Prevention Services under California Department of Health Services, Tobacco Control Section (CDHS/TCS) funding. URSA Institute has implemented a Tobacco Prevention Program in San Mateo County that reaches out to young adults who are disproportionately targeted by the tobacco industry and experience exceedingly high rates of tobacco use. Services are provided to young adults from 18-24 years of age of all ethnicities, who are not in college and live in South San Mateo County.  Interventions target those in this age group where they live, work, congregate, and recreate.

Recently, a request was made by CDHS/TCS representatives to amend the payment method of the Agreement to more adequately conform to their regulations. The current payment method which compensates the Contractor through equal monthly payments for services rendered during the three (3) year grant period was approved by the CDHS/TCS, but in light of the current budget crises they now request that the County use a new method of payment based on actual expenses incurred each month. The First Amendment to the Agreement with URSA Institute establishes a payment method that reimburses the Contractor for actual expenses incurred and does not guarantee a set amount each month during the Contract period.

Discussion

The First Amendment to the Agreement with URSA Institute will assist the County in complying with the regulations of the CDHS/TCS and will satisfy the request to amend that language in the Agreement with URSA Institute. The language contained in the First Amendment to the Agreement has been approved by CDHS/TCS representatives and will assist in more effective accounting of program expenditures.

The Resolution and Amendment have been reviewed and approved as to form by the County Counsel's Office.

Contractor's insurance has been reviewed and approved by County Risk Management.

Performance Measures

The project goals and objectives as outlined in the Scope of Work are as follows:

(by June 30, 2004)

Goal: Reduce exposure to secondhand smoke.

Objectives:

·

The number of young adults ages 18-24 exposed to secondhand smoke in home or work settings in Southern San Mateo County will be reduced by 15%.

·

Policies prohibiting smoking within 30 feet of entrances will be adopted by at least four free-time locations such as health and fitness clubs, bars, and movie theaters in Southern San Mateo County.

·

Smoke-free sections will be set up inside and/or outside at least five multiple-unit apartment buildings housing substantial amounts of young adults ages 18-24.

·

Policies prohibiting smoking within 30 feet of their main entrances will be adopted by at least four workplaces employing substantial numbers of young adults ages 18-24 in Southern San Mateo County.

Teams of young adults who are members of the target population lead program services. They are recruited, trained, and work under the supervision of URSA Institute staff in collaboration with the Human Services Agency staff and program evaluator Martin Forst.

Vision Alignment

The Agreement with URSA Institute keeps the commitment of realizing the potential of our County's vulnerable population and goal number 8: Help vulnerable people achieve a better quality of life. This grant-funded project contributes to this commitment by providing opportunities for young people to influence community norms about secondhand smoke exposure.

Fiscal Impact

There are no new Net County Costs associated with this First Amendment to the Agreement with URSA Institute.