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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Human Services Agency
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DATE:
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June 4, 2003
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BOARD MEETING DATE:
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June 24, 2003
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TO:
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Honorable Board of Supervisors
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FROM:
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Maureen D. Borland, Director, Human Services Agency
Kathryn Ciamarro, Director of Automation
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SUBJECT:
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Authorizing the Director of Human Services Agency to Execute the Fourteenth Amendment for the Maintenance of the Welfare Case Data System (WCDS) Consortium and Electronic Data Systems (EDS)
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Recommendation
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Adopt a Resolution authorizing the Director of Human Services Agency to Execute the Fourteenth Amendment to the Agreement between the Counties of San Mateo, Santa Clara, San Diego, Sonoma, Tulare, Santa Cruz, Fresno, Solano, San Luis Obispo, Contra Costa, Placer, Alameda, Yolo, Orange, San Francisco, Santa Barbara, Sacramento, and EDS Federal Corporation, for the maintenance of the computerized Welfare Case Data System. This Amendment extends the term of the Agreement to June 30, 2004.
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Background
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The California State Association of Counties (CSAC) Consortium has provided management services to the counties for the management administration of the Welfare Case Data System. This system is the automated system for the qualification, control and distribution of welfare assistance pursuant to prevailing statutory requirements. These services are being satisfactorily provided by EDS Federal Corporation, the system administrator, in accordance with the provisions of the original Agreement, which commenced on July 1, 1991. The Board of Supervisors has approved thirteen amendments to this Agreement thus far. This request is for the approval of the Fourteenth Amendment to continue maintenance.
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Discussion
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The services described in the Thirteenth Amendment will remain the same for the Fourteenth Amendment. The Fourteenth Amendment will specify that approximately 69,700 hours of service will be provided during FY 2002-03, at the hourly rate of $88. It is anticipated that the cost for FY 2003-04 will be $6,614,400. The cost will be jointly appropriated among 18 WCDS counties based on their size (small, medium and large). It is anticipated that San Mateo County’s share as a medium sized county will be $389,082. San Mateo County’s share was the same amount for FY 2002-03.
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The Amendments for this Agreement are usually received close to the end of our fiscal year and in the past have not been submitted in a timely manner to the Board of Supervisors for execution. Allowing the Director of the Human Services Agency to sign the Fourteenth Amendment will shorten the processing time and allow HSA Financial Services to appropriate funds for the Amendment.
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The County Manager’s Office has approved a Waiver Request for the Equal Benefits Ordinance. County Counsel has reviewed and approved this Amendment as to form. Risk Management has waived the insurance requirement for this Agreement.
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Vision Alignment
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The Agreement with EDS Federal Corporation keeps the commitment of Responsive, effective and collaborative government and goal number 22: County and local governments effectively communicate, collaborate and develop strategic approaches to issues affecting the entire County. The Agreement with EDS Federal Corporation keeps this commitment and goal by providing services to keep our Welfare Case Data System operational so that San Mateo County and other Bay Area Counties can continue to provide vital services and resources necessary to those in need.
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Fiscal Impact
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The Fourteenth Amendment extends the term of the Agreement to June 30, 2004. The total cost of the Amendment for FY 2003-04 is $6,614,400. San Mateo County's share is $389,082 for FY 2003-04. The estimated Net County Cost, after state and federal reimbursements, is $13,618. Funding for this Agreement is included in the Recommended Budget for FY 2003-04. There is no additional Net County Cost due to the approval of this Agreement.
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