COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Human Services Agency

DATE:

BOARD MEETING DATE:

June 24, 2003

TO:

Honorable Board of Supervisors

FROM:

Maureen Borland, Director, Human Services Agency

Glen H. Brooks, Jr., Director, Central Region

SUBJECT:

Third Amendment to the Agreement with Jefferson Union High School District

Recommendation

Adopt a Resolution authorizing the execution of a Third Amendment to the Agreement with the Jefferson Union High School District (JUHSD) to provide Comprehensive Year-Round Employment and Training Related Services to Youth during FY 2003-04. This Third Amendment increases the amount of the Agreement by $175,000 for a total Agreement obligation of $972,231 and extends the term to June 30, 2004.

Background

On October 17, 2000, the Board of Supervisors authorized the execution of an Agreement with Jefferson Union High School to provide Year-Round Employment and Training Related services to 92 Out-of-School eligible youth in North County. The original Agreement included a maximum amount of $309,906 for the period of October 1, 2000 through September 30, 2002.

This Agreement has been amended on two previous occasions to add "Pathways for Success for the In-School Youth", to increase the amount and service level for “Tools for Success for the Out-of-School Youth”, and extended the term of the Agreement.

Discussion

This Third Amendment provides for the continuation of both programs in order to meet service goals for 119 youth who will be carried over to next program year. There will be 44 Out-of-School youth and 75 In-School served by “Pathways to Success” and “Tools for Success” will carry over 44 youth and serve an additional 15 new youth.

No Request for Proposal Process is required since we are continuing ongoing services with Jefferson, who was selected via the Workforce Investment Board Process. This Amendment has been reviewed by County Counsel and approved as to form. Risk Management has reviewed and approved Contractor’s insurance.

Performance Measures

TOOLS FOR SUCCESS PROGRAM

Younger Youth (14-18)

FY 2002-03

PLANNED

FY 2002-03

ACTUAL

**FY 2003-04

PLANNED

*Skill Attainment Rate

77.88%

66.67%

77.88%

*Diploma/Equivalent Attainment Rate

66.45%

50%

66.45%

Retention Rate at Six Months

46.73%

72.73%

46.73%

*Skill Attainment Rate and Diploma Equivalent are lower than planned because of inability to follow-up youth who have dropped out of the program prior to completion and have provided no information for future contacts.

** Performance measures are set by the State and therefore do not show an increase.

Older Youth (19-21)

FY 2002-03

PLANNED

FY 2002-03

ACTUAL

***FY 2003-04

PLANNED

*Entered Employment Rate

40.66%

53.85%

40.66%

*Employment Retention Rate at Six Months

81.81%

71.43%

81.81%

*Average Earnings Change in Six Months

$2,682

$1,867.91

$2,682

**Credentialing Rate at Six Months

55%

52.94%

55%

*Employment Retention Rate at Six Months and Average Earnings Change in Six Months is lower than planned because participants have had difficulty in obtaining employment in the current economy. Some have chosen to focus on post-secondary and vocational training.

**Credentialing Rate at Six Months is lower than planned because of inability to follow-up youth who have dropped out of the program prior to completion and have provided no information for future contacts.

*** Performance measures are set by the State and therefore do not show an increase.

PATHWAYS FOR SUCCESS PROGRAM

Younger Youth (14-18)

FY 2002-03

PLANNED

FY 2002-03

ACTUAL

**FY 2003-04

PLANNED

Skill Attainment Rate

77.88%

97.62%

77.88%

Diploma/Equivalent Attainment Rate

66.45%

*Not Available

66.45*

Retention Rate at Six Months

46.73%

*Not Available

46.73%

* Diploma Equivalent and Retention Rate at Six Months are not available because all of Pathways’ participants are currently enrolled n high school. Some will be graduating in June 2003.

**Performance Measures set by the State and therefore do not show an increase.

Older Youth (19-21)

FY 2002-03

PLANNED

FY 2002-03

ACTUAL

**FY 2003-04

PLANNED

Entered Employment Rate

40.66%

*Not Available

40.66%

Employment Retention Rate at Six Months

81.81%

*Not Available

81.81%

Average Earning Change in Six Months

$2,682

*Not Available

$2,682

Credentialing Rate at Six Months

55%

*Not Available

55%

*Data is not available for any of the measures because all of Pathways’ participants are currently enrolled in high school. Some will be graduating in June 2003.

**Performance measures are set by the State and therefore do not show an increase.

Vision Alignment

The Agreement with the Jefferson Union High School District keeps the commitment to: Sow the seeds of our future prosperity and goal number 19: The skill level of new workers rises with improved K-12 education and training options. This Agreement contributes to this commitment and goal by providing educational, vocational and supportive services to youth.

Fiscal Impact

This Amendment increases the Agreement by $175,000 for FY 2003-04, which makes the total Agreement amount $972,231. This total obligation is funded with WIA funds and is appropriated in the FY 2003-04 Recommended Budget. There is no Net County Cost.