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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Department of Public Works
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DATE:
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June 6, 2003
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BOARD MEETING DATE:
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June 24, 2003
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TO:
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Honorable Board of Supervisors
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FROM:
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Neil R. Cullen, Director of Public Works
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SUBJECT:
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Reconstruction of Dorado Way and Constitution Way - Country Club Park, South San Francisco Area
(County Project No. R7G01 - F36 [179-2])
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Recommendation
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Adopt a resolution awarding and authorizing execution of a contract for the Reconstruction of Dorado Way and Constitution Way.
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Previous Board Action
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1.
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Adopted Resolution No. 065950 on April 22, 2003, adopting plans and specifications, determining prevailing wage scales, and calling for sealed proposals for the above referenced project.
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2.
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Authorized the Director of Public Works to execute agreements with cities, utility companies and special districts for work less than $50,000 proposed to be done in conjunction with County road projects.
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Discussion
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On May 13, 2003, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bids have been checked and the bid of:
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G. Bortolotto and Co.
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580 Bragato Rd.
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San Carlos, CA 94070-6227
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at $169,169.69 was the lowest bid received.
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The Engineer’s estimate was $212,000. A summary of the bids received is as follows:
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1.
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G. Bortolotto and Co.
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$169,169.69
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2.
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Half Moon Bay Grading and Paving, Inc.
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$183,641.00
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3.
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Interstate Paving and Grading
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$192,700.20
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4.
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O'Grady Paving, Inc.
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$198,590.60
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5.
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Ghilotti Bros., Inc.
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$208,209.70
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We have also reviewed the contract documents and have determined that the Affirmative Action program of G. Bortolotto and Co. is in accordance with the current Affirmative Action Guidelines.
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Vision Alignment
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We believe our recommendation is consistent with Goal Number 7, “maintain and enhance the public safety of all residents and visitors” of the Shared Vision Commitment to “ensure basic health and safety for all,” as the project will improve the roads for the benefit of the residents as well as motorists, bicyclists and pedestrians.
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Fiscal Impact
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The total estimated cost of the project is $186,000, which includes a ten percent (10%) contingency ($16,830.31) as the work is bid on a unit price basis (i.e., ton of asphalt concrete placed, linear feet of concrete pipe, etc.). The contingency is used to pay the contractor for any additional material placed for the various bid items as the actual quantity used depends on the unit weights of the material and the actual limits of the as constructed project.
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Road Funds were previously appropriated for this work and the cost of doing work for the City of South San Francisco ($1,700) is covered by a reimbursement agreement executed by the Director as authorized by your Board.
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There is no impact to the General Fund.
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A form of resolution has been approved by County Counsel.
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