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COUNTY OF SAN MATEO Inter-Departmental Correspondence | |||||||||
Department of Public Works | |||||||||
DATE: |
June 13, 2003 | ||||||||
BOARD MEETING DATE: |
June 24, 2003 | ||||||||
TO: |
Honorable Board of Supervisors | ||||||||
FROM: |
Neil R. Cullen, Director of Public Works | ||||||||
SUBJECT: |
Resurfacing of Various Roads in North Fair Oaks Area | ||||||||
Recommendation | |||||||||
Adopt a resolution adopting the plans and specifications dated May 20, 2003, determining prevailing wage scales, determining the low bidder and authorizing execution of a contract to resurface portions of Athlone Way, Halsey Avenue, Warrington Avenue, Haven Avenue, Bay Road and 8th, 10th, 14th and 15th Avenues. | |||||||||
Previous Board Action | |||||||||
1. |
Adopted Resolution Number 65706 on December 3, 2002, which “streamlined” the bid process for non-controversial maintenance type road projects, by authorizing the Director of Public Works to develop plans and specifications and to call for bids for projects identified in said resolution. | ||||||||
2. |
Authorized the Director of Public Works to execute agreements with utility agencies for utility type work costing less than $50,000 proposed to be done in conjunction with road projects. | ||||||||
Key Facts | |||||||||
The proposed project was identified as one of the non-controversial road maintenance projects that could be advertised for bids by the Director of Public Works. | |||||||||
Discussion | |||||||||
The proposed project, totaling approximately 1.70 miles in length, consists of repairing failed pavement areas; installing new sidewalk access ramps and new valley gutters; resurfacing of the roadways with asphalt concrete and miscellaneous utility work as requested by the utility providers that serve the area. The roads to be resurfaced are shown on Exhibit “A”. | |||||||||
The project qualifies for a Categorical Exemption pursuant to Section 15301.C of the Guidelines for Implementation of the California Environmental Quality Act (CEQA), and a Notice of Exemption has been filed with the County Clerk Recorder as provided by County guidelines. | |||||||||
On June 11, 2003, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bids have been checked and the bid of: | |||||||||
O’Grady Paving, Inc. | |||||||||
2513 Wyandotte Street | |||||||||
Mountain View, CA 94043 | |||||||||
at $494,873.64 was the lowest bid received. The Engineer's estimate was $600,000. A summary of the bids received is as follows: | |||||||||
1. |
O’Grady Paving, Inc. |
$494,873.64 |
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2. |
El Camino Paving, Inc. |
$513,338.65 |
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3. |
Interstate Grading & Paving |
$516,583.41 |
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4. |
C.F. Archibald Paving, Inc. |
$544,503.50 |
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5. |
G. Bortolotto & Co., Inc. |
$546,358.49 |
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6. |
Granite Rock Company |
$549,436.00 |
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We have reviewed the contract documents and have determined that the affirmative action program of O’Grady Paving, Inc. is in accordance with the current Affirmative Action Guidelines. | |||||||||
Vision Alignment | |||||||||
We believe our recommendation is consistent with the Shared Commitment to “ensure basic health and safety for all” and Goal Number 7 “maintain and enhance the public safety of all residents and visitors,” as it will improve the condition of the road surfaces for the benefit of the public. | |||||||||
Fiscal Impact | |||||||||
The total estimated cost of this project is $544,000, which includes a ten percent (10%) contingency (approximately $49,000) as the work is bid on a unit price basis (i.e., ton of asphalt placed, square yard of pavement repair, etc.). The contingency is used to pay the contractor for any additional material placed as the actual tonnage used depends on the unit weight of the asphalt and the tolerances for the actual thickness of pavement placed. The project is proposed to be financed as follows: | |||||||||
Road Fund |
$ 534,425 |
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City of Redwood City Water Valve Boxes Adjustment Agreement |
$ 1,050 |
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Fair Oaks Sewer Maintenance District |
$ 8,525 |
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Total Estimated Cost |
$544,000 |
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Reimbursement for the cost of doing work for the City of Redwood City and the Fair Oaks Sewer Maintenance District will be covered by agreements executed by the Director as authorized by your Board. | |||||||||
Sufficient Road Funds have been budgeted to finance the project. | |||||||||
There is no impact to the General Fund. | |||||||||
A form of resolution has been approved by County Counsel. | |||||||||
