|
|
|
|
|
|
|
|
COUNTY OF SAN MATEOInter-Departmental Correspondence |
Department of Public Works |
| |
DATE: |
July 28, 2003 |
BOARD MEETING DATE: |
August 5, 2003 |
| |
TO: |
Honorable Board of Supervisors |
FROM: |
Neil R. Cullen, Director of Public Works |
SUBJECT: |
Construction of Valley Gutters on Santa Clara Avenue and
West Selby Lane - Sequoia Tract Area near Redwood City
(County Project No. R8L00) |
| |
Recommendation |
Adopt a resolution awarding and authorizing execution of a contract for the Construction of Valley Gutters on Santa Clara Avenue and West Selby Lane. |
| |
Previous Board Action |
1. |
Adopted Resolution No. 66113 on June 24, 2003, adopting plans and specifications, determining prevailing wage scales, and calling for sealed proposals for the above referenced project. |
| |
|
2. |
Authorized the Director of Public Works to execute agreements with cities, utility companies and special districts for work less than $50,000 proposed to be done in conjunction with County road projects. |
| |
|
Discussion |
On July 22, 2003, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bids have been checked and the bid of: |
| |
Granite Rock Company |
330 Blomquist Street |
Redwood City, CA 94063 |
| |
at $467,440 was the lowest bid received. |
| |
The Engineer's estimate was $528,000. A summary of the bids received is as follows: |
| |
| |
1. |
Granite Rock Company |
$467,440.00 |
| |
2. |
O'Grady Paving Inc. |
$489,719.00 |
| |
3. |
Half Moon Bay Grading & Paving Inc. |
$493,439.80 |
| |
4. |
El Camino Paving, Inc. |
$503,383.11 |
| |
5. |
McGuire and Hester |
$514,343.00 |
| |
6. |
Golden Bay Construction, Inc. |
$526,475.60 |
| |
7. |
Interstate Grading & Paving, Inc. |
$556,329.30 |
| |
8. |
Granite Construction |
$644,603.40 |
| |
We have also reviewed the contract documents and have determined that the Affirmative Action program of Granite Rock Company is in accordance with the current Affirmative Action Guidelines. |
| |
Vision Alignment |
We believe our recommendation is consistent with the Shared Commitment to "ensure basic health and safety for all" and Goal Number 7, "maintain and enhance public safety of all residents and visitors," as the proposed project will improve drainage on the two roads and the condition of the road surface for the benefit of the public. |
| |
Fiscal Impact |
The total estimated cost of the project is $514,000, which includes a ten percent (10%) contingency (approximately $46,600) as the work is bid on a unit price basis (i.e., cubic yard of concrete used, ton of asphalt concrete placed, etc.). The contingency is used to pay the contractor for any additional material placed for the various bid items as the actual quantity used depends on the unit weights of the material and the actual limits of the constructed project. |
| |
Funds have been appropriated in the Road Fund and Mitigation Fund to finance this work. We estimate that the Road Fund will be reimbursed $5,300 for work performed for the Town of Atherton, and $11,000 for work performed for the Fair Oaks Sewer Maintenance District. |
| |
Reimbursement for the cost of doing work for the Town of Atherton and the Fair Oaks Sewer Maintenance District will be covered by agreements executed by the Director as authorized by your Board. |
| |
There is no impact to the General Fund. |
| |
A form of resolution has been approved by County Counsel. |