COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

July 25, 2003

BOARD MEETING DATE:

August 5, 2003

TO:

Honorable Board of Supervisors

FROM:

Neil R. Cullen, Director of Public Works

SUBJECT:

Resurfacing of a Portion of Kings Mountain Road - Woodside Area (County Project No. R9J00 - F-36 [199A])

Recommendation

Adopt a resolution adopting the plans and specifications dated July 1, 2003, determining prevailing wage scales, determining the low bidder and authorizing execution of a contract for the resurfacing of a portion of Kings Mountain Road.

Previous Board Action

1.

Adopted Resolution Number 65706 on December 3, 2002, which "streamlined" the bid process for non-controversial maintenance type road projects, by authorizing the Director of Public Works to develop plans and specifications and to call for bids for projects identified in said resolution.

2.

Authorized the Director of Public Works to execute agreements with Cities for utility/road type work costing less than $50,000 proposed to be done in conjunction with road projects.

Key Facts

1.

The proposed project was identified as one of the non-controversial road maintenance projects that could be advertised for bids by the Director of Public Works.

2.

The Town of Woodside has requested that their portion of Kings Mountain Road within the project limits, be resurfaced as part of this project.

Discussion

The proposed project, totaling approximately 0.79 miles in length, consists of repairing failed pavement areas and resurfacing the roadway with asphalt concrete. The area to be resurfaced is shown on Exhibit "A."

The project qualifies for a Categorical Exemption pursuant to Section 15301 of the Guidelines for Implementation of the California Environmental Quality Act (CEQA), and a Notice of Exemption has been filed with the County Clerk Recorder as provided by County guidelines.

On July 22, 2003, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bids have been checked and the bid of:

Granite Rock Company

330 Blomquist Street

Redwood City, CA 94063

at $149,100 was the lowest bid received. The Engineer's estimate was $195,000. A summary of the bids received is as follows:

1.

Granite Rock Company

$149,100.00

2.

Interstate Grading and Paving, Inc.

$155,968.86

3.

Half Moon Bay Grading and Paving

$156,539.18

4.

El Camino Paving, Inc.

$161,517.68

5.

G. Bortolotto and Co.

$169,159.59

6.

O'Grady Paving, Inc.

$176,183.20

We have reviewed the contract documents and have determined that the affirmative action program of Granite Rock Company is in accordance with the current Affirmative Action Guidelines.

Vision Alignment

We believe our recommendation is consistent with the Shared Commitment to "ensure basic health and safety for all" and Goal Number 7, "maintain and enhance the public safety of all residents and visitors," as it will improve the condition of the road for the benefit of the public.

Fiscal Impact

The total estimated cost of this project is $164,000, which includes a ten percent (10%) contingency (approximately $14,900) as the work is bid on a unit price basis (i.e., ton of asphalt placed, square yard of pavement repair, etc.). The contingency is used to pay the contractor for any additional material placed as the actual tonnage used depends on the unit weight of the asphalt and the tolerances for the actual thickness of pavement placed. The project is proposed to be financed as follows:

Road Fund

$ 135,400

Town of Woodside

$ 28,600

Total Estimated Cost

$ 164,000

Reimbursement for the cost of doing work for the Town of Woodside will be covered by an agreement executed by the Director as authorized by your Board.

Sufficient road funds have been budgeted to finance the project.

There is no impact to the General Fund.

A form of resolution has been approved by County Counsel.