AMENDMENT TO AN AGREEMENT WITH

ADVANCE RECRUITMENT ADVERTISING AGENCY, INC.

TO PROVIDE ADVERTISING SERVICES

 
 

The amendment to the agreement made this ____ day of _______2003, by and between the COUNTY OF SAN MATEO, hereinafter designated as "County" and ADVANCE RECRUITMENT ADVERTISING AGENCY, INC

 

WITNESSETH:

 

    WHEREAS, County and Advance Recruitment Advertising Agency, Inc. have a contract approved by Board Resolution No. 63932, which agreement they wish to amend:

 

    County and Advance Recruitment Advertising Agency, Inc. agree to amend said agreement as follows:

 

1. Section II of Agreement with Contractor: Compensation of said agreement as authorized by Resolution 63962 is amended to read as follows:

 

    Payments. In consideration of the provision of services with respect to the items provided in section 1 County shall pay to Contractor on a fee-for-service basis, a sum not to exceed one million three hundred and eight dollars ($1,380,000), Contractor shall bill County on a fee-for-service basis. When the media is not commissionable, a standard agency commission of $25 shall be added. Contractor shall not charge an ad service fee. County shall pay media ad placement fee for each new camera-ready display ad. Contractor shall not charge an ad service fee for designing or creating the ad. Attached Exhibit "A" outlines fee schedule. Contractor shall bill County on a monthly basis for services rendered during the period. Contractor will provide to County a detailed account of total expenses broken down by Analyst. County shall have the right to withhold payment if County determines that the quantity or quality of work is unacceptable.

 

2. Paragraph 4 - Assignability and Subcontracting: Contractor shall not assign this Agreement or any portion thereof to a third party or subcontract with a third party to provide services required by contractor under this Agreement without the County's prior written consent of County. Any such assignment or subcontract without the County's prior written consent shall give County the right to automatically and immediately terminate this agreement.

 

    3. Paragraph 5 - Term and Termination: Subject to compliance with all terms and conditions, the term of this Agreement shall be from October 1, 2000 through September 30, 2005.

 

    This agreement may be terminated by Contractor, the Employee and Public Services Director or his/her designee at any time without a requirement of good cause upon thirty (30) days' written notice to the other party.

 

    In the event of termination, all finished or unfinished documents, data, studies, maps, photographs, reports, and materials (hereafter referred to as materials) prepared by Contractor under this Agreement shall become the property of the County and shall be promptly delivered to the County. Upon termination, the Contractor may make and retain a copy of such materials. Subject to availability of funding, Contractor shall be entitled to receive payment for work/services provided prior to termination of the Agreement. Such payment shall be that portion of the full payment which is determined by comparing the work/services completed to work/services required by the Agreement.

 

    4. Paragraph 6 - Hold Harmless: Contractor shall indemnify and save harmless County, its officers, agents, employees, and servants from all claims, suits, or actions of every name, kind, and description, brought for, or on account of: (A)injuries to or death of any person, including Contractor, or (B)damage to any property of any kind whatsoever and to whomsoever belonging, (C)any sanctions, penalties, or claims of damages resulting from Contractor's failure to comply with the requirements set forth in the Health Insurance Portability and Accountability Act of 1996 (HIPPA) and all Federal regulations promulgated thereunder, as amended, or (D) any other loss or cost, including but not limited to that caused by the concurrent active or passive negligence of County, its officers, agents, employees, or servants, resulting from the performance of any work required of Contractor or payments made pursuant to this Agreement, provided that this shall not apply to injuries or damage for which County has been found in a court of competent jurisdiction to be solely liable by reason of its own negligence or willful misconduct.

 

    The duty of Contractor is to indemnify and save harmless as set forth herein, shall include the duty to defend as set forth in Section 2778 of the California Civil Code.

 

    5. Paragraph 7 - Insurance: The Contractor shall not commence work or be required to commence work under this Agreement unless and until all insurance required under this paragraph has been obtained and such insurance has been approved by Risk Management, and Contractor shall use diligence to obtain such issuance and to obtain such approval. The Contractor shall furnish the Department/Division with certificates of insurance evidencing the required coverage, and there shall be a specific contractual liability endorsement extending the Contractor's coverage to include the contractual liability assumed by the Contractor pursuant to this Agreement. These certificates shall specify or be endorsed to provide that thirty (30) days' notice must be given, in writing, to the Department/Division of any pending change in the limits of liability or of any cancellation or modification of the policy.

 

    (1) Worker's Compensation and Employer's Liability Insurance. The Contractor shall have in effect during the entire life of this Agreement Workers' Compensation and Employer's Liability Insurance providing full statutory coverage. In signing this Agreement, the Contractor certifies, as required by Section 1861 of the California Labor Code, that it is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of the Code, and I will comply with such provisions before commencing the performance of the work of this Agreement.

 

    (2) Liability Insurance. The Contractor shall take out and maintain during the life of this Agreement such Bodily Injury Liability and Property Damage Liability Insurance as shall protect him/her while performing work covered by this Agreement from any and all claims for damages for bodily injury, including accidental death, as well as any and all claims for property damage which may arise from contractors operations under this Agreement, whether such operations be by himself/herself or by any sub-contractor or by anyone directly or indirectly employed by either of them. Such insurance shall be combined single limit bodily injury and property damage for each occurrence and shall be not less than the amount specified below.

 

    Such insurance shall include:

    (a)Comprehensive General Liability

$1,000,000

    (b)Motor Vehicle Liability Insurance

$1,000,000

    (c)Professional Liability

$1,000,000

   

    County and its officers, agents, employees and servants shall be named as additional insured on any such policies of insurance, which shall also contain a provision that the insurance afforded thereby to the County, its officers, agents, employees and servants shall be primary insurance to the full limits of liability of the policy, and that if the County or its officers and employees have other insurance against the loss covered by such a policy, such other insurance shall be excess insurance only.

 

    In the event of the breach of any provision of this section, or in the event any notice is received which indicates any required insurance coverage will be diminished or canceled, the County of San Mateo at its option, may, notwithstanding any other provision of this Agreement to the contrary, immediately declare a material breach of this Agreement and suspend all further work pursuant to this Agreement.

 

    6. Paragraph 8 - Non-Discrimination:

    (A) Section 504 applies only to Contractor who are providing services to members of the public. Contractor shall comply with § 504 of the Rehabilitation Act of 1973, which provides that no otherwise qualified handicapped individual shall, solely by reason of a disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination in the performance of this Agreement.

    (B) General non-discrimination. No personal shall, on the grounds of race, color, religion, ancestry, gender, age (over 40), national origin, medical condition (cancer), physical or mental disability, sexual orientation, pregnancy, childbirth or related medical condition, marital status, or political affiliation be denied any benefits or subject to discrimination under this Agreement.

    (C) Equal employment opportunity. Contractor shall ensure equal employment opportunity based on objective standards of recruitment, classification, selection, promotion, compensation, performance evaluation, and management relations for all employees under this Agreement. Contractor's equal employment policies shall be made available to County of San Mateo upon request.

    (D) Violation of Non-discrimination provisions. Violation of the non-discrimination provisions of this Agreement shall be considered a breach of this Agreement and subject the Contractor to penalties, to be determined by the County Manager, including but not limited to i)termination of this Agreement; ii) disqualification of the Contractor from bidding on or being awarded a County contract for a period of up to 3 years; iii) liquidated damages of $2,500 per violation; iv) imposition of other appropriate contractual and civil remedies and sanctions, as determined by the County Manager.

 

    To effectuate the provisions of this section, the County Manager shall have the authority to examine Contractor's employment records with respect to compliance with this paragraph and/or set off all or any portion of the amount described in this paragraph against amounts due to Contractor under the Contract or any other Contract between Contractor and County.

 

    Contractor shall report to the County Manager the filing by any person in any court of any complaint of discrimination or the filing by any person of any and all charges with the Equal Employment Opportunity Commission, the Fair Employment and Housing Commission or any other entity charged with the investigation of allegations within 30 days of such filing, provided that within such 30 days such entity has not notified Contractor that such charges are dismissed or otherwise unfounded. Such notification shall include the name of the complainant, a copy of such complaint, and a description of the circumstance. Contractor shall provide County with a copy of their response to the Complaint when filed.

 

    (E) Compliance with Equal Benefits Ordinance. With respect to the provision of employee benefits, Contractor shall comply with the County Ordinance which prohibits contractors from discriminating in the provision of employee benefits between an employee with a domestic partner and an employee with a spouse.

    (F) The Contractor shall comply fully with the non-discrimination requirements required by 41 CFR 60-741.5(a), which is incorporated herein as if fully set forth.

 

 

    7. Paragraph 10 - Compliance with laws; payment of Permits/Licenses: All services to be performed in accordance with all applicable Federal, State, County, and municipal laws, including, but not limited to, Health Insurance Portability and Accountability Act of 1996 (HIPPA) and all Federal regulations promulgated thereunder, as amended, and the Americans with Disabilities Act of 1990, as amended, and Section 504 of the Rehabilitation Act of 1973, as amended and attached hereto and incorporated by reference herein as Attachment "I", which prohibits discrimination on the basis of handicap in programs and activities receiving any Federal or County financial assistance. Such services shall also be performed in accordance with all applicable ordinances and regulations, provisions pertaining to confidentiality or records, and applicable quality assurance regulations.

 

 

    In the event of a conflict between the terms of this agreement and State, Federal, County, or municipal law or regulations, the requirements of the applicable law will take precedence over the requirements set forth in this Agreement.

 

    Contractor will timely and accurately complete, sign, and submit all necessary documentation of compliance.

 

    8. Paragraph 11 - Retention of Records: Contractor shall maintain all required records for three (3) years after the County makes final payment and all other pending matters are closed, and shall be subject to the examination and/or audit of the County, a Federal grantor agency, and the State of California.

 

    9. Paragraph 12 - Controlling Law: The validity of this Agreement and of its terms or provisions, as well as the rights and duties of the parties hereunder, the interpretation, and performance of this Agreement shall be governed by the laws of the State of California.

 

    10. Paragraph 13 - Notices: Any notice, request, demand, or other communication required or permitted hereunder shall be deemed to be properly given when deposited in the United States mail, postage, prepaid, or when deposited with a public telegraph company for transmittal, charges prepaid, addressed to:

 

    In the case of the County, to:

    County of San Mateo

    Employee and Public Services

    455 County Center

    Redwood City, CA 94063

    Attn: Mary Welch, Director of Employee and Public Services

 

      In the case of the Contractor, to:

      Advance Recruitment Advertising Agency, Inc.

      652 Bair Island Road, Suite #301

      Redwood City, CA 94063

      Attn: Thomas Torresson

 

 

    ALL OTHER PRICES, TERMS AND CONDITIONS OF THE AGREEMENT REMAIN UNCHANGED

 

IN WITNESSETH WHEREOF, the parties hereto, by their duly authorized representatives, have affixed their hands and hereby execute this Agreement.

 

County of San Mateo County

 

Date:________

______________________

 

Mary Welch

 

Employee and Public Services Director

 

County of San Mateo

 

Advance Recruitment Advertising Agency, Inc

 

Date:________

______________________

 

Thomas Torresson

 

Advance Recruitment Advertising Agency, Inc

 

652 Bair Island Road, Suite #301

 

Redwood City, CA 94063