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COUNTY OF SAN MATEOInter-Departmental Correspondence |
Department of Public Works |
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DATE: |
August 27, 2003 |
BOARD MEETING DATE: |
September 9, 2003 |
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TO: |
Honorable Board of Supervisors |
FROM: |
Neil R. Cullen, Director of Public Works |
SUBJECT: |
Resurfacing of Various Roads in the Emerald Lake Hills, Palomar Park, and Oak Knoll Manor - County Roads No. 496, 456, 441-B, 421, 408, 391, and 24. (Project Number R7W01, F-36 [380-A]) |
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Recommendation |
Adopt a resolution adopting the plans and specifications dated July 31, 2003, determining prevailing wage scales, determining the low bidder and authorizing execution of a contract for the above referenced project. |
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Previous Board Action |
1. |
Adopted Resolution Number 65706 on December 3, 2002, which "streamlined" the bid process for non-controversial maintenance type road projects, by authorizing the Director of Public Works to develop plans and specifications and to call for bids for projects identified in said resolution. |
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2. |
Authorized the Director of Public Works to execute agreements with utility agencies/cities for utility/road type work costing less than $50,000 proposed to be done in conjunction with road projects. |
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Key Facts |
The proposed project was identified as one of the non-controversial road maintenance projects that could be advertised for bids by the Director of Public Works. |
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Discussion |
The proposed project, totaling approximately 2.42 miles in length, consists of repairing failed pavement areas and the resurfacing of the streets as shown on Exhibit "A." We have also included the resurfacing a portion of Hillcrest Way and portion of Wilmington Way, within the City of Redwood City in this project at the request of the City, as well as raising water valve boxes and sewer manholes to the grade of the surface as requested by the City and the Emerald Lake Heights Sever Maintenance District. |
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The project qualifies for a Categorical Exemption pursuant to Section 15301 of the Guidelines for Implementation of the California Environmental Quality Act (CEQA), and a Notice of Exemption has been filed with the County Clerk Recorder as provided by County guidelines. |
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On August 26, 2003, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bids have been checked and the bid of: |
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G. Bortolotto & Co., Inc. |
580 Bragato Road |
San Carlos, CA 94070-6227 |
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at $294,164.48 was the lowest bid received. The Engineer's estimate was $365,000. A summary of the bids received is as follows: |
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1. |
G. Bortolotto & Co., Inc. |
$ 294,164.48 |
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2. |
El Camino Paving, Inc. |
$ 307,910.95 |
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3. |
Half Moon Bay Grading & Paving, Inc. |
$ 308,775.00 |
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4. |
Interstate Grading & Paving, Inc. |
$ 317,049.00 |
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5. |
O'Grady Paving, Inc. |
$ 322,765.00 |
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6. |
Top Grade Construction, Inc. |
$ 359,090.50 |
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7. |
Granite Rock/Pavex Construction |
$ 362,200.00 |
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8. |
C.F. Archibald Paving, Inc. |
$ 380,117.60 |
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We have reviewed the contract documents and have determined that the affirmative action program of G. Bortolotto & Co., Inc. is in accordance with the current Affirmative Action Guidelines. |
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Vision Alignment |
We believe our recommendation is consistent with the Shared Commitment to "ensure basic health and safety for all" and Goal Number 7, "maintain and enhance the public safety of all residents and visitors," as it will improve the condition of the road surfaces for the benefit of the public. |
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Fiscal Impact |
The total estimated cost of this project is $323,500.00, which includes a ten percent (10%) contingency (approximately $29,000) as the work is bid on a unit price basis (i.e., ton of asphalt placed, square yard of pavement repair, etc.). The contingency is used to pay the contractor for any additional material placed as the actual tonnage used depends on the unit weight of the asphalt and the tolerances for the actual thickness of pavement placed. The project is proposed to be financed as follows: |
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Road Fund |
$ 265,700.00 |
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City of Redwood City (Road Portion) |
$ 33,000.00 |
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City of Redwood City (Utilities Portion) |
$ 1,800.00 |
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ELH Sanitary Maintenance District |
$ 23,000.00 |
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Total Estimated Cost |
$ 323,500.00 |
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Reimbursement for the cost of doing work for the City of Redwood City and for the Emerald Lake Heights Sewer Maintenance District will be covered by agreements executed by the Director as authorized by your Board. |
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Sufficient Road Funds have been budgeted to finance the project. |
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There is no impact to the General Fund. |
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A form of resolution has been approved by County Counsel. |