Inter-Departmental Correspondence

Department of Public Works



October 8, 2003


October 28, 2003



Honorable Board of Supervisors


Neil R. Cullen, Director of Public Works


Agreement for Staff Services - South Bayside Waste Management Authority



Adopt a resolution authorizing the President of the Board to execute an Agreement for Staff Services (Agreement) with the South Bayside Waste Management Authority (Authority), which provides that the County will provide staff services to the Authority.


Previous Board Actions


Entered into a similar staff services agreement with the Authority in 1995.



Amended the 1995 Agreement which expanded the services the County provided and extended the term of the Agreement.


Key Facts


The 1995 Agreement, as amended, terminates on December 31, 2003, and the Authority wishes to continue the services provided by the County.



A new agreement is necessary to clearly define that while we are providing staff services (employee relations and payroll services) the Authority's programs are separate and distinct and not County programs.



The Authority is comprised of the cities of Atherton, Belmont, Burlingame, East Palo Alto, Foster City, Hillsborough, Menlo Park, Redwood City, San Carlos and San Mateo; the County of San Mateo for the southeast unincorporated area; and the West Bay Sanitary District. The County has provided staffing to the Authority for the past seven years by hiring the employees authorized by the Agreement as amended, and then dedicating these employees to the work of the Authority. This arrangement has worked well for the County and the Authority as both entities developed their recycling programs. However, this arrangement has also caused some confusion in differentiating between an Authority Program and a County Program since the staff employed by the County on behalf of the Authority is housed in County facilities, and has similar phone numbers and e-mail addresses.


The expiration of the 1995 Agreement has given both parties the opportunity to evaluate this relationship in light of the current stage of the development of their respective recycling programs and the Authority's current staffing needs. The proposed Agreement clarifies the County/Authority relationship as the Authority will assume responsibility for providing work space for the two employees and all of their associated needs (furniture, phones, computers, etc.) at other than County facilities, while the County's responsibility will be limited to employee relations and payroll services. The Agreement is proposed to be in effect through 2004.


Vision Alignment

We believe our recommendation is consistent with the Shared Commitment to be a "responsive, effective and collaborative government," and Goal Number 22, "County and local governments effectively communicate, collaborate and develop strategic approaches to issues affecting the entire Government," as this agreement extends an existing collaborative undertaking of the County and the Authority.


Fiscal Impact

The Agreement provides that the Authority will reimburse the County for all the associated costs of the employees that are hired on behalf of the Authority. Therefore, there is no net cost to the County and no impact on the General Fund.


A form of agreement and resolution has been approved by County Counsel and the Agreement has been executed by the Authority.