November 3, 2003
BOARD MEETING DATE:
November 18, 2003
Honorable Board of Supervisors
Chris Flatmoe, CIO/Director Information Services
Agreement for Facilities Wiring
1) Waive the Competitive bid process,
2) Adopt a Resolution authorizing execution of an agreement with NetVersant to provide a communications wiring infrastructure at the Burlingame Health Center.
The communications wiring in the recently acquired Burlingame Health Center (BHC) does not meet the County's needs either in terms of quantity or quality. Work in correcting the wiring has been delayed until after adoption of the Final Budget, which contained the appropriation for the work required to provide BHC with communication wiring consistent with County standards.
BHC operations prior to County ownership did not rely on information technology (IT). Manual systems were used throughout BHC. To provide quality patient care, account for costs and to manage costs, San Mateo Medical Center (SMMC) staff will require the same level of IT currently in use at SMMC. In order to make IT available for BHC an infrastructure of wiring must be installed. SMMC staff will be unable to provide quality patient care without an effective IT environment. Due to the emergency nature of this situation and consistent with Public Contract Codes 20134 and 22050 we are asking your Board to waive the competitive bid process and adopt this resolution authorizing an agreement with NetVersant to provide a wiring infrastructure.
Under the agreement NetVersant will remove all substandard communications wiring at BHC (362 end-points) and replace it with a voice and data-wiring infrastructure that meets County Standards. The agreement is almost equally divided between materials (48%) and labor (52%).
This agreement keeps the commitment of responsive, effective and collaborative government through visioning goal number 20: Government decisions are based on careful consideration of future impact, rather than temporary relief or immediate gain.
The agreement caps total expenditures at $143,556.69 This amount is built into the Burlingame Health Center budget for this purpose.