COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Information Services Department

 

DATE:

June 8, 2004

BOARD MEETING DATE:

June 29, 2004

 

TO:

Honorable Board of Supervisors

FROM:

Chris Flatmoe – CIO/Director, Information Services Department

SUBJECT:

Renewal of a service contract with Johnson Controls Inc. for support of the CARDKEY Security system

 

Recommendation

Adopt a resolution:

1) Waiving the Request for Proposal Process; and

2) Authorizing an agreement with Johnson Controls Inc. to provide proprietary maintenance support for the term July 1, 2004 to June 30, 2005 in an amount not to exceed $114,000.

 

Background

Johnson Controls Inc. (JCI) is the vendor selected to supply a CARDKEY Security system for the Redwood City campus. The current service agreement for this system expires June 30, 2004.

 

Discussion

The current JCI service agreement includes hardware and software support for Pegasys 1000 security management system, CDK720 Cardkey network controllers and the card readers. This agreement includes 24/7 phone support and 24/7 onsite support.

The CARDKEY Security system allows for safe and secure access to sensitive areas such as the Hall of Justice and the Data Center. This system is comprised of JCI proprietary software and hardware.

The Pegasys 1000 system allows:

Creation of cardkey users

Specification of the time, day and area an employee can enter a restricted area

Creation of a cardkey badge

Creation of reports area access

The CDK720 devices serve as interface with the Pegasys system and the card reader. It stores access information locally, validates access and unlocks the door. In case the Pegasys system is not accessible the CDK720 will use locally stored information to allow access.

We are recommending that your Board execute a service agreement with JCI to continue to supply hardware and software support for the CARDKEY System to prevent an outage of set of systems currently used to ensure safe and secure access to sensitive areas with our county.

Further, we are recommending that your Board waive the Request for Proposal process, as JCI is the only vendor currently supplying service for Pegasys 1000 and CDK720. In addition, we are requesting a waiver from the County Manager of the Equal Benefits Ordinance because Johnson Control/Cardkey is a sole source with excess of 35,000 employees worldwide and does not comply with our equal benefits requirements.

 

Vision Alignment

Renewing the service agreement with StorageTek disk and tape system support keeps the commitment to responsive, effective, and collaborative government, specifically goal number 22: County and local governments effectively communicate and collaborate in order to develop strategic approaches on issues affecting the entire County. This contract contributes to this goal because the system allows safe and secure access to sensitive area used by various departments to facilitate effective communication and collaboration between County departments and local agencies.

 

Fiscal Impact

The agreement in the amount of $114,000 is included in the ISD 2004-05’s adopted budget.