COUNTY OF SAN MATEO

Inter-Departmental Correspondence

SHERIFF'S OFFICE

DATE:

April 15, 2004

BOARD MEETING DATE:

May 4, 2004

TO:

Honorable Board of Supervisors

FROM:

Sheriff Don Horsley

SUBJECT:

Third Amendment to the Agreement with the City of Brisbane

RECOMMENDATION

Adopt a Resolution authorizing the President of the Board to execute a Third Amendment to the Agreement with the City of Brisbane, which would extend the term for which the Sheriff's Office Criminal Records Bureau processes arrest warrants for the City.

BACKGROUND

Since 2001, the County has contracted to process arrest warrants for the cities of Brisbane and Half Moon Bay. These services are provided by the Sheriff's Office Criminal Records Bureau. The services provided by the county involve counter inquiry response, correspondence, telephone, the Bay Area Automated Warrant System (AWS), the California Law Enforcement Telecommunications Systems (CLETS), Wanted Persons Systems (WPS), and the Nationwide Crime Information Center (NCIC). The contract expires on March 31, 2004.

DISCUSSION

The recommended Amendment provides for a three year extension of services to March 31, 2007. The County will be paid $3,325 for the first year. Each subsequent year the rate will reflect the annual negotiated percentage increase in staff salaries or 5%, whichever is the lesser. The City will be given advance notice of the increase by a letter from the Sheriff's Office.

The fee is based on an estimated 450 annual warrants and covers the cost of staff time involved. With the advent of automated support systems over the past decade, the processing of warrants is far less time-consuming than in the days of manual document preparation.

County Counsel has reviewed and approved the Resolution and Amendment as to legal form.

VISION ALIGNMENT

The proposed Agreement aligns with Commitment No. 7 - maintain and enhance the safety of all residents and visitors; Commitment No. 8 - protecting the quality of life of the vulnerable elderly and children; and Commitment No. 22 - Local governments effectively communicate, collaborate, and develop strategic approaches to issues.

FISCAL IMPACT

This amendment will generate estimated revenue of $3,325 to offset existing costs of the Sheriff's Office Criminal Records Bureau. The relatively small number of additional warrants can readily be accomplished by existing staff, as one of a range of other duties.