COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

 

DATE:

April 28, 2004

BOARD MEETING DATE:

May 11, 2004

 

TO:

Honorable Board of Supervisors

FROM:

Neil R. Cullen, Director of Public Works

SUBJECT:

Phase II - Renovation of Windows and Glazing - Building A & B of the Maguire Correctional Facility, Redwood City (Projects No. P7D02, P7D03 & P7G01)

 

Recommendation

Adopt a resolution awarding and authorizing execution of a contract for the Phase II Renovation of Windows and Glazing in Building A & B of the Maguire Correctional Facility.

 

Previous Board Action

Adopted Resolution No. 66581 on April 6, 2004, adopting plans and specifications, determining prevailing wage scales and calling for sealed proposals for the above referenced project.

 

Discussion

On Tuesday, April 27, 2004, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bids have been checked and the bid of:

 

Best Roofing and Waterproofing, Inc.

29300 Pacific Street

Hayward, CA. 94544

 

was the lowest bid received. The Engineer's estimate was $380,000. A summary of the bids received is as follows:

   
 

Company Name

Base Bid

Add. Bid 1

Add. Bid 2

Add.
Bid 3

Add. Bid 4

Add. Bid 5

Add. Bid 6

                 

1.

Best Roofing & Waterproofing

$380,000

$64,000

$64,000

$18,000

$21,000

$146,000

$30,000

   

2.

John Plane Construction

$494,374

$77,850

$78,200

$38,350

$55,190

$152,575

$64,580

   

Notes:

  
   

Additive Bid No. 1:

Renovate all 2nd floor windows on the North Elevation (Bradford Street) of Building A.

   

Additive Bid No. 2:

Renovate all 3rd floor windows on the North Elevation (Bradford Street) of Building A.

   

Additive Bid No. 3:

Remove and replace all sealant and backer rod in the vertical and horizontal joints of the concrete panels on the North Elevation (Bradford Street) of Building A.

   

Additive Bid No. 4:

Clean and apply water repellant coating at all concrete panels on the North Elevation (Bradford Street) of Building A.

   

Additive Bid No. 5:

Remove the existing glazing and replace with new security glass at the West Elevation, Level 3 through 6 Mezzanine of Building B.

   

Additive Bid No. 6:

Remove the existing glazing and replace with new security glass at the West Elevation, Level 2 of Building B.

 

We have reviewed the contract documents and have determined the Affirmative Action Program submitted by Best Roofing and Waterproofing, Inc. is in accordance with the current Affirmative Action Guidelines; and we have also confirmed that they are in compliance with the equal benefit provisions of the County Ordinance Code.

 

Vision Alignment

We believe our recommendation is consistent with Goal Number 7, " maintain and enhance the public safety of all residents and visitors" of the Shared Vision Commitment to "ensure basic health and safety for all," as the renovation of windows and replacement of security glazing will enhance the security of the Correctional Facility.

 

Fiscal Impact

The total estimated cost of construction including ten percent (10%) contingency is $418,000. The contingency will be used to pay the contractor for any unforeseen work that is authorized by executed contract change orders. The project is included in the 2003-2004 Capital Projects Budget and is financed with General Funds and Prop. 172 Funds.

 

We will bring a resolution to your Board recommending that the additive work be included in this contract if the appropriation for additional work is approved in the 2004/05 budget and if the contractor's work is satisfactory.

 

A form of resolution has been approved by County Counsel.