Inter-Departmental Correspondence

Department of Public Works



May 24, 2004


June 8, 2004


Honorable Board of Supervisors


Neil R. Cullen, Director of Public Works


Fair Oaks Sewer Improvement Project - Selby Lane, El Camino Real, Berkshire Avenue, and Middlefield Road (County Project No. SF700, F-36 [373B])



Acting as the governing Board of the Fair Oaks Sewer Maintenance District, adopt a resolution adopting Plans and Specifications, determining prevailing wage scales, and calling for sealed proposals for the improvement of sanitary sewer mains on portions of the above referenced streets. (See attached Location Map)


Previous Board Action


Authorized a System Evaluation Study of the facilities of the sanitary sewer and water systems of the special districts governed by your Board.



Authorized the Director of Public Works to execute agreements with cities, utility companies, and special districts for work less than $50,000 proposed to be done in conjunction with County improvement projects.


Key Facts


The proposed work is based on the recommendations in the System Evaluation Study and will improve the hydraulic capacity of the overall sewer system of the Fair Oaks Sewer Maintenance District to prevent system overflows.



The work proposed to be done within the City and County of San Francisco (CCSF) right-of-way is included in Schedule B of the project. We have specified in the contract documents that the County has the option to eliminate this work from the contract if the San Francisco Public Utilities Commission (SFPUC) does not issue the final permit agreement prior to the proposed award of the contract for the work.



The proposed project consists of improvement of sanitary sewer mains as described above. This project qualifies for a Categorical Exemption pursuant to Section 15302, Class 2, of the Public Resources Code (California Environmental Quality Act [CEQA]), and a Notice of Exemption has been filed with the County Clerk Recorder as provided by County guidelines.


The California Water Service Company has requested that their abandoned water pipe be removed and disposed of within the project limits and this work has been included in the proposed project. We have been negotiating with the SFPUC since September 2003 for the necessary permit to work in CCSF's right-of-way, and the SFPUC is in the process of developing the final form of permit agreement. We will recommend execution of the permit agreement if we receive it in time to include the work in the proposed contract, and will recommend deferring the work if it is not received in time, in order that the Schedule A work is not delayed


Vision Alignment

We believe our recommendation is consistent with the Shared Commitment to "ensure basic health and safety for all" and Goal Number 7 "maintain and enhance the public safety of all residents and visitors," as it will improve the conditions of the sewer system for the benefit of the public.


Fiscal Impact

The estimated cost of construction is $1,767,000, which is proposed to be financed as follows:


Schedule A

Schedule B



Fair Oaks Sewer Maintenance District





California Water Service Company


- 0 -



Total Estimated Cost





Reimbursement for the cost of doing work for California Water Service Company will be covered by an agreement executed by the Director as authorized by your Board.


There is no impact to the General Fund.


A form of resolution has been approved by County Counsel.