Inter-Departmental Correspondence

Department of Public Works



May 24, 2004


June 8, 2004


Honorable Board of Supervisors


Neil R. Cullen, Director of Public Works


Resurfacing of Roads in the MidCoast - El Granada Area
(F-36 [305-1A])



Adopt a resolution adopting plans and specifications dated April 22, 2004, determining prevailing wage scales, determining the low bidder and authorizing execution of a contract for the above referenced project.


Previous Board Action


Adopted Resolution Number 066388 on December 2, 2003, which "streamlined" the bid process for non-controversial maintenance type road projects, by authorizing the Director of Public Works to develop plans and specifications and to call for bids for projects identified in said resolution.



Authorized the Director of Public Works to execute agreements with utility agencies for utility type work costing less than $50,000 proposed to be done in conjunction with road projects.


Key Facts

The proposed project was identified as one of the non-controversial road maintenance projects that could be advertised for bids by the Director of Public Works.



The proposed project, totaling approximately 0.53 miles in length, consists of the repairing failed pavement areas; resurfacing the roads with asphalt concrete; placing new pavement markers, legends, markings; installing sidewalk access ramps and doing miscellaneous utility work as requested by the utility providers that serve the area. The roads to be resurfaced are shown on Exhibit "A".


The project qualifies for a Categorical Exemption pursuant to Section 15301.C of the Guidelines for Implementation of the California Environmental Quality Act (CEQA), and a Notice of Exemption has been filed with the County Clerk Recorder as provided by County guidelines. The Planning Division of the Environmental Services Agency has determined that the project is also exempt from the requirement for a Coastal Development Permit and a Certificate of Exemption has been filed with the Planning Division.


Bids for this project were accepted on May 18, 2004, and subsequently referred to this office for checking and recommendation. The bids have been checked and the bid of:


G. Bortolotto & Co., Inc.

580 Bragato Road

San Carlos, CA 94070


at $141,346.39 was the lowest bid received. The Engineer's estimate was $216,000. A summary of the bids received is as follows:



G. Bortolotto and Co.




Interstate Paving and Grading




Half Moon Bay Grading and Paving, Inc.




C.F. Archibald Paving, Inc.




Andreini Brothers, Inc.




El Camino Paving




O'Grady Paving, Inc.



We have reviewed the contract documents and have determined that the affirmative action program of G. Bortolotto & Co., Inc. is in accordance with the current Affirmative Action Guidelines.


Vision Alignment

We believe our recommendation is consistent with the Shared Commitment to "ensure basic health and safety for all" and Goal Number 7 "maintain and enhance the public safety of all residents and visitors," as it will improve the condition of the surface of the roads for the benefit of the residents as well as motorists, bicyclists and pedestrians.


Fiscal Impact

The total estimated cost of this project including construction and contingencies is $156,000, which includes a ten percent (10%) contingency as the work is bid on a unit price basis (i.e., ton of asphalt concrete placed, square yard of pavement repair, etc.). The contingency is used to pay the contractor for any additional material placed as the actual tonnage used depends on the unit weight of the asphalt and the tolerances for the actual thickness of pavement placed. The project is proposed to be financed as follows:


County Road Fund

$ 149,390


Montara Sanitary District

$ 710


Granada Sanitary District

$ 4,020


Coastside County Water District

$ 1,880


Total Estimated Cost

$ 156,000


Reimbursement for the cost of doing work for the Montara Sanitary District, the Granada Sanitary District, and the Coastside County Water District will be covered by agreements executed by the Director as authorized by your Board.


Sufficient Road funds have been budgeted to finance the project.


There is no impact to the General Fund.


A form of resolution has been approved by County Counsel.