Inter-Departmental Correspondence

Department of Public Works



May 21, 2004


June 8, 2004


Honorable Board of Supervisors


Neil R. Cullen, Director of Public Works


Resurfacing of Various Streets in the Broadmoor Village Area near Daly City, and in the San Mateo Highlands Area (County Project No. RA100 - F-36 [71I])



Adopt a resolution adopting plans and specifications dated April 27, 2004, determining prevailing wage scales, determining the low bidder and authorizing execution of a contract for the above referenced project.


Previous Board Action


Adopted Resolution Number 066388 on December 2, 2003, which "streamlined" the bid process for non-controversial maintenance type road projects, by authorizing the Director of Public Works to develop plans and specifications and to call for bids for projects identified in said resolution.



Authorized the Director of Public Works to execute agreements with utility agencies or cities for work costing less than $50,000 proposed to be done in conjunction with County projects.


Key Facts

The proposed project was identified as one of the non-controversial road maintenance projects that could be advertised for bids by the Director of Public Works.



The proposed project will resurface approximately 1.7 miles of County roads, including associated work. The City of Daly City has requested that we include the resurfacing of one of their streets in our project, and the North San Mateo County Sanitation District and the California Water Service Company have requested that their facilities in the project area be raised to grade in conjunction with our work. The streets to be resurfaced are shown on Exhibit "A."


The project qualifies for a Categorical Exemption pursuant to Section 15301.C of the Guidelines for Implementation of the California Environmental Quality Act (CEQA), and a Notice of Exemption has been filed with the County Clerk Recorder as provided by County guidelines.


On May 18, 2004, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bids have been checked and the bid of:


G. Bortolotto

580 Bragato Road

San Carlos, CA 94070


at $452,476.18 (Four Hundred Fifty-Two Thousand Four Hundred Seventy-Six and 18/100 dollars) was the lowest bid received. The Engineer's estimate was $490,000. A summary of the bids received is as follows:



G. Bortolotto & Co., Inc.




C.F. Archibald Paving, Inc.




Redgwick Construction Co.

$ 458,325.75



Interstate Grading & Paving Inc.

$ 467,304.25



O'Grady Paving Inc.

$ 470,598.75



El Camino Paving, Inc.

$ 473,901.65



Granite Rock Company DBA Pavex Construction Division

$ 517,505.00


We have reviewed the contract documents and have determined that the affirmative action program of (G. Bortolotto & Co., Inc.) is in accordance with the current Affirmative Action Guidelines.


Vision Alignment

We believe our recommendation is consistent with the Shared Commitment to "ensure basic health and safety for all" and Goal Number 7 "maintain and enhance the public safety of all residents and visitors," as it will improve the condition of the road surfaces for the benefit of the residents as well as motorists, bicyclists and pedestrians.


Fiscal Impact

The total estimated cost of this project including construction and contingencies is $498,000, which includes a ten percent (10%) contingency as the work is bid on a unit price basis (i.e., ton of asphalt placed square yard of pavement repair areas, etc.). The contingency is used to pay the contractor for any additional material placed as the actual tonnage used on the unit weight of the asphalt and the tolerances for the actual thickness of pavement placed. The project is proposed to be financed as follows:


County Road Fund

$ 487,030


City of Daly City

$ 4,880


North San Mateo County Sanitation District

$ 3,870


California Water Service Company

$ 2,220


Total Estimated Cost

$ 498,000


Reimbursement for the cost of doing work for the City of Daly City, the North San Mateo County Sanitation District and the California Water Service Company will be covered by agreements executed by the Director as authorized by your Board.


Sufficient Road funds have been budgeted to finance the project.


There is no impact to the General Fund.


A form of resolution has been approved by County Counsel.