Inter-Departmental Correspondence

Department of Public Works



May 25, 2004


June 8, 2004


Honorable Board of Supervisors


Neil R. Cullen, Director of Public Works


Slurry and Cape Sealing of Various Streets and Roads in the Burlingame Hills, District 2 (Millbrae), Emerald Lake Hills, Ladera, Los Trancos Woods, North Fair Oaks, Palomar Park, San Mateo Highlands, Sequoia Tract, and West Menlo Park Areas (County Project No. R9X00 - F-36 [302D])



Adopt a resolution adopting plans and specifications dated May 4, 2004, determining prevailing wage scales, determining the low bidder and authorizing execution of a contract for the above referenced project.


Previous Board Action


Adopted Resolution Number 066388 on December 2, 2003, which "streamlined" the bid process for non-controversial maintenance type road projects, by authorizing the Director of Public Works to develop plans and specifications and to call for bids for projects identified in said resolution.



Authorized the Director of Public Works to execute agreements with utility agencies for utility type work costing less than $50,000 proposed to be done in conjunction with road projects.


Key Facts

The proposed project was identified as one of the non-controversial road maintenance projects that could be advertised for bids by the Director of Public Works.



The proposed project, totaling approximately 9.03 miles in length, consists of the repair of failed pavement areas, the slurry or cape sealing of the roadways, and the removal and installation of traffic loop detectors. The roads to be slurry or cape sealed are listed on Exhibit "A."


The project qualifies for a Categorical Exemption pursuant to Section 15301.C of the Guidelines for Implementation of the California Environmental Quality Act (CEQA), and a Notice of Exemption has been filed with the County Clerk Recorder as provided by County guidelines.


On May 25, 2004, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bids have been checked and the bid of:


Graham Contractors Inc.

P.O. Box 26770

San Jose, CA 95159


at $291,533.65 was the lowest bid received. The Engineer's estimate was $334,000. A summary of the bids received is as follows:



Graham Contractors Inc.




American Asphalt Repair and Resurfacing Co., Inc.




Valley Slurry Seal Co.




Bond Blacktop



We have reviewed the contract documents and have determined that the affirmative action program of Graham Contractors Inc. is in accordance with the current Affirmative Action Guidelines.


Vision Alignment

We believe our recommendation is consistent with the Shared Commitment to "ensure basic health and safety for all" and Goal Number 7 "maintain and enhance the public safety of all residents and visitors," as it will improve the condition of the road surfaces for the benefit of the residents as well as the general public that use these roads.


Fiscal Impact

The total estimated cost of this project including construction and contingencies is $321,000 which includes a ten percent (10%) contingency as the work is bid on a unit price basis (i.e., per square yard for slurry or cape seal placed, per square yard of pavement repair areas, etc.). The contingency is used to pay the contractor for any additional material placed as the actual areas may vary somewhat from the original estimates. The project is proposed to be financed as follows:


County Road Fund

$ 318,650


City of Burlingame

$ 1,850


Town of Hillsborough

$ 500


Total Estimated Cost

$ 321,000


Reimbursement for the cost of doing work for the City of Burlingame and the Town of Hillsborough will be covered by agreements executed by the Director as authorized by your Board.


Sufficient Road funds have been budgeted to finance the project.


There is no impact to the General Fund.


A form of resolution has been approved by County Counsel.

Slurry and Cape Sealing of Various Streets and Roads


Slurry Seal

Burlingame Hills

Crystal Terrace

Hillside Drive

Tiptoe Lane


District 2 (Millbrae)

Larkspur Drive Off Ramp


San Mateo Highlands

Parrott Drive

Bunker Hill Drive

Lakeshore Drive

Starlite Drive


Emerald Lake Hills

Fox Crossing Court

Wilmington Acres Court


Palomar Park

Scenic Drive


North Fair Oaks

11th Avenue

Arrowhead Lane

Berkshire Avenue

Fair Oaks Avenue

Spring Street


Sequoia Tract

Alexander Avenue

Belmont Avenue

Nimitz Avenue


West Menlo Park

Alameda De Las Pulgas


Los Trancos Woods

Old Spanish Trail


Cape Seal


Corona Way

Durazno Way

Erica Way

La Mesa Drive

Lerida Court

Mira Way

Siesta Drive