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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Department of Public Works
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DATE:
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June 24, 2004
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BOARD MEETING DATE:
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July 6, 2004
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TO:
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Honorable Board of Supervisors
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FROM:
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Neil R. Cullen, Director of Public Works
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SUBJECT:
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Resurfacing of Various Streets in North Fair Oaks, the Sequoia Tract and West Menlo Park – (F-36 [305-1C])
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Recommendation
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Adopt a resolution adopting plans and specifications dated June 4, 2004, determining prevailing wage scales, determining the low bidder and authorizing execution of a contract for the Resurfacing of Various Streets in three areas described above.
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Previous Board Action
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1.
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Adopted Resolution Number 066388 on December 2, 2003, which “streamlined” the bid process for non-controversial maintenance type road projects, by authorizing the Director of Public Works to develop plans and specifications and to call for bids for projects identified in said resolution.
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2.
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Authorized the Director of Public Works to execute agreements with cities, utility companies and special districts for work less than $50,000 proposed to be done in conjunction with County road projects.
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Key Facts
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1.
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The proposed project was identified as one of the non-controversial road maintenance projects that could be advertised for bids by the Director of Public Works.
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2.
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The City of Menlo Park has requested that their portion of Avy Avenue be resurfaced as part of this project.
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3.
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The Town of Atherton has requested that their half street portion of Marsh Road be resurfaced as part of this project.
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Discussion
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The proposed project, totaling approximately 1.34 miles in length, consists of the installing new sidewalk access ramps, replacing damaged concrete curb and gutter, repairing failed pavement areas, resurfacing the roads and miscellaneous utility work as requested by the utility providers that serve these areas. The roads to be resurfaced are shown on Exhibit “A”.
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The project qualifies for a Categorical Exemption pursuant to Section 15301.C of the Guidelines for Implementation of the California Environmental Quality Act (CEQA), and a Notice of Exemption has been filed with the County Clerk Recorder as provided by County guidelines.
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On June 22, 2004, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bids have been checked and the bid of:
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C.F. Archibald Paving, Inc.
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P.O. Box 37
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Redwood City, CA 94063
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at $307,330.40 was the lowest bid received. The Engineer's estimate was $326,000. A summary of the bids received is as follows:
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1.
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C.F. Archibald Paving, Inc.
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$307,330.40
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2.
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G. Bortolotto & Co.
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$310,504.73
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3.
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Interstate Grading & Paving, Inc.
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$314,820.83
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4.
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Redgwick Construction Co.
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$316,784.80
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5.
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El Camino Paving Inc.
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$332,833.43
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6.
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O’Grady Paving, Inc.
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$338,119.40
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7.
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Granite Rock Co. (Pavex Construction)
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$339,987.00
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8.
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Andreini Brothers, Inc.
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$398,881.75
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We have reviewed the contract documents and have determined that the affirmative action program of C.F. Archibald Paving, Inc. is in accordance with the current Affirmative Action Guidelines.
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Vision Alignment
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We believe our recommendation is consistent with the Shared Commitment to “ensure basic health and safety for all” and Goal Number 7 “maintain and enhance the public safety of all residents and visitors,” as it will improve the condition of the road surfaces for the benefit of the residents as well as the general public.
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Fiscal Impact
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The total estimated cost of this project is $338,000, which includes a ten percent (10%) contingency as the work is bid on a unit price basis (i.e., ton of asphalt concrete placed, square yard of pavement repair, etc.). The contingency is used to pay the contractor for any additional material placed as the actual tonnage used depends on the unit weight of the asphalt and the tolerances for the actual thickness of pavement placed. The project is proposed to be financed as follows:
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County Road Fund
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$ 314,300
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City of Menlo Park
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$ 3,000
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Town of Atherton
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$ 10,000
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California Water Service Company
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$ 3,000
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Fair Oaks Sewer Maintenance District
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$ 4,700
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West Bay Sanitary District
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$ 3,000
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Total Estimated Cost
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$ 338,000
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Reimbursement for the cost of doing work for the agencies as listed above will be covered by agreements executed by the Director as authorized by your Board.
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Sufficient Road Funds have been budgeted to finance the project.
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There is no impact to the General Fund.
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A form of resolution has been approved by County Counsel.
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