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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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County Manager's Office
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DATE:
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August 30, 2004
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BOARD MEETING DATE:
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September 14, 2004
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TO:
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Honorable Board of Supervisors
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FROM:
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Paul Scannell, Assistant County Manager
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SUBJECT:
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San Mateo County Youth Services Center
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Recommendation
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Adopt a resolution rejecting the bid received on Bid Package 37, authorize rebidding, authorize the Assistant County Manager to accept and approve the bids related to Metal Building Systems, and execute a revision order and assignment necessary for award thereof up to a total amount of $800,000 for the San Mateo County Youth Services Center.
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Background
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On October 22, 2002, by Resolution No. 65620, the Board of Supervisors authorized the County Manager's Office to execute an agreement with Turner Construction Company to provide construction management, architectural and engineering services for the San Mateo County Youth Services Center. On July 15, 2003, by Resolution No. 66138, the Board of Supervisors approved the plans and specifications for the project and authorized the Assistant County Manager to set the bid opening.
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Discussion
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Under the Turner contract, the County receives bids for the construction work from trade contractors. Upon determination of the lowest responsive bidder, the County assigns the bids to Turner who executes a contract with the trade contractors. The assignment is accomplished by execution of an Assignment of Bid form and a revision order to Turner’s contract.
Bids for Bid Package 37, Metal Building Systems, were due on August 11, 2004. Several contractors were planning to submit bids, but only one bid was received for $810,596, which is $121,684 over the Construction Manager's estimate. It is recommended that the bid be rejected and rebid.
Subsequent to the bid opening, design revisions have been made which should result in lower bids. Rebidding Bid Package 37 will require additional time, which was not anticipated in the project schedule. The additional time would be minimized by authorizing the Assistant County Manager to execute the documents necessary to accept a bid which is within this authorization and execute the documents necessary to award the contract. By approving this resolution, the County will be in a position to award promptly the lowest, responsive Metal Building Systems bid.
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Vision Alignment
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The construction of the San Mateo County Youth Services Center keeps the commitment of "Ensure basic health and safety for all" and goal number eight: "Help vulnerable people--the aged, disabled, mentally ill, at-risk youth and others--achieve a better quality of life". This project contributes to the commitment and goal by consolidating youth services in one location in a new state-of-the-art facility to benefit youth, families, staff, and community.
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Fiscal Impact
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The project budget is $125 million. This project is funded by the sale of lease revenue bonds.
This revision order will amend the contract as follows:
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Vendor
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Original Contract
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Prior Revisions
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This Revision
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Revised Contract
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Turner
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$13,831,314
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$74,801,913
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NTE
$800,000
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To be determined
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