RESOLUTION NO. ____________________________

BOARD OF SUPERVISORS, COUNTY OF SAN MATEO, STATE OF CALIFORNIA

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RESOLUTION AUTHORIZING EXECUTION OF A SECOND AMENDMENT TO THE AGREEMENT WITH ROBERT SHAW AND ASSOCIATES FOR PREPARATION OF ENVIRONMENTAL REVIEW RECORDS (ERR) AND REQUIRED NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) FORMS

RESOLVED, by the Board of Supervisors of the County of San Mateo, State of California, that

WHEREAS, the County of San Mateo under Agreement Number 71000-03-C222 entered into an Agreement (“Original Agreement”) to provide a total of $90,000.00 to Robert Shaw & Associates (“Contractor”) for the preparation of Environmental Review Records (ERR) and required National Environmental Policy Act (NEPA) forms; and

WHEREAS, the term of the Original Agreement is from 5/15/2003 through 6/30/2005 and the total amount is $90,000; and

WHEREAS, it is now the mutual desire and the intent of the parties to increase the total of the Original Agreement from $90,000 to $170,000 for the purpose of completing environmental project reviews and revising the services listed in Exhibit A2; and

WHEREAS, there has been presented to this Board of Supervisors for its consideration and acceptance, a Second Amendment to the Agreement between the County of San Mateo and Robert Shaw and Associates, reference to which is hereby made for further particulars, and the Board of Supervisors has examined and approved the same as to form and content and desires to enter into the same.

NOW, THEREFORE, IT IS HEREBY RESOLVED that the President of this Board of Supervisors be, and is hereby authorized and directed to execute said Second Amendment for and on behalf of the County of San Mateo, and the Clerk of this Board shall attest the President’s signature thereto.

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EXHIBIT A2

PROGRAM/PROJECT DESCRIPTION

I. Description of Services and Contractor’s Responsibilities

A - Preparation of Environmental Review Records (ERR) as required by HUD for all

CDBG, HOME and ESG funded projects. These records shall include:

1) Determination of the level of ERRs required for each project.

2) Preparation of ERR for each project. This may require a full Environmental Assessment using the HUD approved format per 24 CFR 58.36, an Environmental Review using a Statutory Worksheet for either categorically excluded projects or for exempt projects, or Continuation Statements. In preparing the ERRs, will field inspect each project site and surrounding area, and will contact persons or agencies as needed to gather information and develop source documentation list to be attached to ERR. Will prepare special studies that may be required by HUD regulations, such as noise, flooding, historic preservation, explosive/flammable operations, etc. If based on the ERR, it is determined that an Environmental Impact Statement (EIS) is required, preparation of such is not included in this contract.

3) Preparation of all correspondence, reports and notices in draft form, to be typed by County secretarial staff for the signature of the consultant or appropriate County Staff.

4) Preparation for publication of all notices that may be required. These include, but are not limited to, Flooding Notices, Findings of No Significant Impact (FONSI), and Notices of Intent to Request Release of Funds (NOI/RROF).

5) Provide all necessary forms and formats to complete the ERRs.

6) Advice County when certain experts must be hired to do specialized technical analyses (i.e. Archeologists to do a field reconnaissance, acoustician to measure certain types of noise, biologists to do a biological assessment). Consultant will recommend appropriate experts, and upon approval of County, shall hire such expert. Fees charged by such experts may be paid directly by County but such payment will be charged against the total amount of this contract.


B - Prepare HUD National Environmental Policy Act (NEPA) Environmental Review Forms for minor rehabilitation and/or acquisition of existing structures (residential, public facilities and commercial).

	II. Description of County’s Responsibilities:
County shall provide technical and clerical assistance to prepare official correspondence from drafts prepared by Contractor.