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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Sheriff’s Office
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DATE:
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November 23, 2004
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BOARD MEETING DATE:
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December 7, 2004
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Sheriff Don Horsley
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SUBJECT:
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Agreement With Northrop Grumman Public Safety, Inc. for Provision of Mobile Data Computers for Sheriff’s Patrol Vehicles
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RECOMMENDATION:
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Adopt a Resolution:
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A)
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Authorizing the President of the Board to execute an Agreement with Northrop Grumman Public Safety Inc. for mobile data computers and related hardware and software for Sheriff’s Office Patrol vehicles in an amount not to exceed $593,836, including a $54,000 contingency for unanticipated changes in products or services.
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B)
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Authorizing the Sheriff to approve subsequent amendments and minor modifications to the executed Agreement, provided they can be made without an increase in the total contract amount.
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VISION ALIGNMENT:
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Commitment: Ensure Basic Health and Safety for All
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Goal 7: Maintain and enhance the public safety of all residents and visitors.
This Agreement enhances public safety by increasing the data communication capabilities and access to critical law enforcement information of Sheriff’s Deputies on patrol, helping ensure persons wanted for dangerous crimes can be safely identified & apprehended.
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Performance Measures. The following performance measures are applicable to the recommended Agreement:
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Measure
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Calendar 2004
Actual
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Calendar 2005
Projected
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1. Minimum percentage of on-line effective operation of CommandPoint Mobile System expected during and after 30-day Acceptance Test Period, following installation of system in Sheriff’s Patrol vehicles
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0 %
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95 %
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2. Number and % of Patrol Vehicles which are able to consistently upload patrol reports and download briefing information and software updates, through the CommandPoint Mobile HotSpot uplink substation locations (note: 5 standby vehicles to be added later)
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0 / 0%
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51 / 91%
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BACKGROUND:
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On December 17, 2002, your Board approved Resolution No.65711, approving execution of an Agreement with Tiburon, Inc. for the implementation of a Sheriff’s Records Management System (RMS). Tiburon, in partnership with the Sheriff’s Office, successfully implemented the RMS system in the Spring of 2004, and the system is now used throughout various field services and investigative bureaus of the department.
In the Board transmittal accompanying the Tiburon Agreement, the next phase of this long-term technological upgrade of County law enforcement services was discussed, which is the installation of mobile data terminals in Sheriff’s Patrol vehicles, so that field service Deputies and Sergeants can access the RMS system for the purpose of uploading crime reports, and accessing critical law enforcement State and County databases, such as CLETS, CJIS, DMV, State Parole, and other computer systems. This in-the-field access to data systems offers both a productivity enhancement, as well as a critical officer safety improvement, for Sheriff’s sworn personnel. Sheriff’s Deputies currently lack wireless access to these important data and report writing capabilities, which is an advantage now commonly enjoyed by many other law enforcement agencies in the County.
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DISCUSSION:
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The Sheriff’s Office, in conjunction with the County Information Services Department, the County Public Works Department Motor Pool, and the Public Safety Communications Division of Employee & Public Services, conducted a thorough RFP process to select a mobile data computer vendor. Eight RFP’s were distributed to interested major companies; there were five responding vendors, who were eventually narrowed down to two finalists candidates: Motorola Corp. and Northrop Grumman, Inc. Out of the two finalist candidates, the multi-departmental selection committee chose Northrop Grumman Public Safety Inc. as the vendor best suited to provide the hardware and software needed to implement mobile data computers in Patrol vehicles.
Under the recommended Agreement, Northrop Grumman will install their CommandPoint Mobile system on hardened on-board law enforcement computers, which will be installed in the dash panel of Sheriff’s Patrol vehicles. Utilizing a combination of AT&T “Edge” wireless communications; remote location repeater and transmission devices; and “hotspot” uplinks located at strategic locations in the unincorporated areas, the on-board computers will allow Deputies to access the RMS system; upload crime reports completed in the field; run DMV license plate checks and search the statewide CLETS system; and provide access to the countywide LawNet network, which will eventually provide access to local San Mateo County police agency databases.
The recommended Agreement and Resolution have been reviewed and approved as to form by County Counsel.
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FISCAL IMPACT:
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The cost of the entire package, including all mobile computer equipment & power supplies; communications network equipment; operating software; officer training; implementation project management; and taxes is $539,836.. Additionally, there is a $54,000 contingency, to be used only at the Sheriff’s discretion, built into this proposal for the following reasons:
1. Possible need to have Northrop Grumman (through a third party subcontractor) complete the actual on-board hardware installations in Sheriff’s Patrol vehicles, in coordination with County Department of Public Works Motor Pool staff (presently, the project plan calls for Motor Pool staff themselves to complete this work, but all parties recognize this plan is somewhat experimental in terms of the time availability of Motor Pool staff to complete the installations on a timely basis as called for in the contract, over and above their regular daily workload duties.)
2. Possible need for additional wireless access points to better handle the varied and challenging geography of the County – although planned well “on the paper map”, communications clarity cannot be fully tested & evaluated until the originally planned access points are actually up in operation.
The maximum cost for this project if all contingency funds were to be used, is $593,836. These funds are specifically included within the Sheriff’s Office FY 2004-05 Adopted Budget. In future fiscal years, there will be ongoing annual maintenance costs estimated to be approximately $45,000, which will be included in future year budgets. Once this project is completed, the department will also be able to add in additional vehicles, as needed over time, at a marginal incremental cost of about $6,000 per vehicle.
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CC
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Chris Flatmoe, Chief Information Officer
Robert Radcliffe, DPW Maintenance Services
Steve Dupre, ISD Radio Services Manager
Jaime Young, Public Safety Communications
Robert Bustichi, Public Safety Communications
Dennis Ryan Sheriff’s IT Manager
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