Inter-Departmental Correspondence

Health Services Agency



December 2, 2004


December 14, 2004



Honorable Board of Supervisors


Charlene A. Silva, Director of Health Services

Gale Bataille, Director of Mental Health Services


Agreement with Jefferson Union High School District



Adopt a resolution:


Authorizing the President of the Board to execute an agreement with Jefferson Union High School District, and


Authorizing the Director of the Health Services Agency to execute subsequent amendments and minor modifications not to exceed an aggregate of $25,000 and to make minor changes in the types of services and activities provided under the Agreement.



Jefferson Union High School District has operated the Daly City Youth Health Center (DCYHC) for over twelve years. DCYHC serves youth in Pacifica, Daly City, Colma, Brisbane and parts of South San Francisco. DCYHC has been a contract provider of mental health services for north County youth for several years.



This agreement is being renewed for FY 2004-05 and FY 2005-06. This contractor shall provide mental health services to youth at the Daly City Youth Health Center (DCYHC) and at school campuses in the Jefferson Union High School District campus. These services shall include: assessment, individual therapy, group therapy and counseling, collateral services and family counseling therapy, crisis intervention, case management/brokerage, client centered interagency collaboration, program-related interagency collaboration, and rehabilitation services (e.g., daily living skills).


In May 2004 Mental Health Services issued a RFP for the provision of managed care outpatient mental health services through the Mental Health Plan (MHP). DCYHC responded with a proposal to provide mental health services to youth and their families that was reviewed and accepted. These services shall include: assessment and treatment (brief individual, family and group therapy as well as collateral services, including contact with family and other significant service providers).


The new agreement incorporates a 1% COLA approved by your board at the September final budget hearings.


Performance Measures


2003-04 objective

2003-04 actual

2004-05 objective

% of youth served who maintain eighty-five percent (85%) school attendance over the school year




MHP - % of youth served who use psychiatric emergency services during the contract year.

No more than 5%


No more than 5%


Vision Alignment

This agreement with Jefferson Union High School District keeps the commitment to Ensure Basic Health and Safety for All and goal number 8: Help vulnerable people - the aged, disabled, mentally ill, at risk youth, and others - achieve a better quality of life. The agreement contributes to this commitment by providing mental health and health services for youth served by DCYHC.


Fiscal Impact

The term of the agreement is July 1, 2004, through June 30, 2006. The agreement has been reviewed and approved by County Counsel and Risk Management.


The maximum obligation for the agreement is $173,690. For FY 2004-05 the maximum is $86,845. Of that amount, $61,845 is for mental health services, which includes a 1% COLA approved by your Board. $25,000 is for services authorized by the MHP.


For FY 2004-05 state and federal Medi-Cal is expected to fund $38,087, Healthy Kids will fund $217, and other insurance will fund $507. The net County cost is $48,034, which is included in the Mental Health Services budget. Similar arrangements will be in place for FY 2005-06.


General Description of RFP

Mental health services provided by organizations for mentally ill adults and emotionally disturbed youth and families who are San Mateo County Medi-Cal beneficiaries.


List key evaluation criteria

1) Experience providing mental health services of the proposed type to mental health clients, 2) capability and experience of key personnel to offer the proposed services, 3) geographic and transportation accessibility of services to the San Mateo Medi-Cal population, 4) program description, 5) agency board authorization to meet County requirements.


Where advertised

San Jose Mercury News, San Mateo County Times


In addition to any advertisement, list others to whom RFP was sent

See attached.


Total number sent to prospective proposers



Number of proposals received



Who evaluated the proposals

Louise Rogers, Deputy Director of Operations; Celia Moreno, Medical Director; Pat Miles, Quality Improvement Manager; Lynda Frattoroli, ACCESS Team Unit Chief; Ned Brasher, Coastside Clinic Unit Chief; and Barbara DeBord, Community Program Specialist.


In alphabetical order, names of proposers (or finalists, if applicable) and location

See attached.