COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Employee and Public Services Department

DATE:

December 20, 2004

BOARD MEETING DATE:

January 4, 2005

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Mary Welch, Employee and Public Services Director

SUBJECT:

Recommended Revision to the Salary Ordinance

Recommendation

Adopt an ordinance amending the salary ordinance and accept the report on the total number of positions in the County.

Vision Alignment

Commitment:

Responsive, effective and collaborative government.

Goal 20:

Government decisions are based on careful consideration of future impact, rather than temporary relief or immediate gain.

The reclassification changes will assist the departments in meeting their individual performance expectations by assuring that they have staff with the skills necessary to perform the work. The conversion of the unclassified positions implements the will of the voters as reflected in their passage of Measure D.

Background

Each year following budget deliberations your Board adopts the annual salary ordinance. The ordinance enacts the decisions made during budget hearings concerning the number of positions in the County service. Throughout the year, because of changes in the operating needs of departments, salary ordinance amendments are recommended that make changes to department staffing configurations.

Discussion

The salary ordinance changes herein represent:

• reclassifying nine positions,

• converting thirty-one unclassified positions to classified status as required by Measure D.

These actions were approved for study by the County Manager's Office and the amendment has been reviewed by the County Counsel’s Office.

The specific actions are discussed in detail below.

ORGANIZATION 12000 COUNTY MANAGER’S OFFICE

Action:

Reclassify: One position of E471S, Office Assistant series

Biweekly Salary: $1088.80 - 1564.00

Approximate Monthly Salary: $2359 - 3389

To: One position of E474, Public Services Specialist

Biweekly Salary: $1313.60 - 1642.40

Approximate Monthly Salary: $2846 - 3559

Explanation:

This is the reclassification of one filled position of Office Assistant to Public Services Specialist. The incumbent in this position performs primary reception duties for the County Manager’s Office and the Board of Supervisors. As such it is more accurately classified as a Public Services Specialist. This action represents a monthly salary and benefits cost of $221 based on filling the positions at the top step of the range. There is no change in the total number of authorized positions.

ORGANIZATION 17000 EMPLOYEE AND PUBLIC SERVICES

Action:

Convert: One position of B044S, Revenue Collector series - unclassified

To: Classified status

Explanation:

This is the conversion of one position from unclassified status to classified status. Measure D adopted by the voters in November 2004 requires that any unclassified position continuously filled for at least three years be converted to classified status. This position meets that requirement. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions.

ORGANIZATION 25000 DISTRICT ATTORNEY’S OFFICE

Action:

Convert: One position of B008, Paralegal - unclassified

And three positions of B107S, Social Worker series - unclassified

To: Classified status

Explanation:

This is the conversion of four positions from unclassified status to classified status. Measure D adopted by the voters in November 2004 requires that any unclassified position continuously filled for at least three years be converted to classified status. These positions meet that requirement. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions.

ORGANIZATION 26000 DEPARTMENT OF CHILD SUPPORT SERVICES

Action:

Reclassify: Seven positions of E350, Fiscal Office Specialist

Biweekly Salary: $1490.40 - 1863.20

Approximate Monthly Salary: $3229 - 4037

And one position of E436S, Child Support Officer series

Biweekly Salary: $1671.20 - 2198.40

Approximate Monthly Salary: $3621 - 4764

To: Seven positions of E290S, Child Support Specialist series

Biweekly Salary: $1598.40 - 1998.40

Approximate Monthly Salary: $3463 - 4330

And one position of E294, Child Support Specialist III

Biweekly Salary: $1671.20 - 2198.40

Approximate Monthly Salary: $3621 - 4764

Explanation:

This is the reclassification of seven filled positions of Fiscal Office Specialist to the classification series of Child Support Specialist and one position of Child Support Officer II to the classification of Child Support Specialist III. A recently completed study has determined that the movement of the in-depth program-related fiscal duties from Child Support Officers to Fiscal Office Specialists has substantively increased the knowledge and ability required of Fiscal Office Specialists beyond what would normally be expected of this classification. Because such a significant part of the job is Child Support Officer work the classification change is appropriate. This action represents a monthly salary and benefits cost of $2666 based on filling the positions at the top step of the range. There is no change in the total number of authorized positions.

ORGANIZATION 30000 SHERIFF’S OFFICE

Action:

Convert: One position of H029S, Criminalist series - unclassified

To: Classified status

Explanation:

This is the conversion of one position from unclassified status to classified status. Measure D adopted by the voters in November 2004 requires that any unclassified position continuously filled for at least three years be converted to classified status. This position meets that requirement. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions.

ORGANIZATION 35200 AGRICULTURAL COMMISSIONER/SEALER

Action:

Convert: Four positions of B092, Pest Detection Specialist - unclassified

To: Classified status

Explanation:

This is the conversion of four positions from unclassified status to classified status. Measure D adopted by the voters in November 2004 requires that any unclassified position continuously filled for at least three years be converted to classified status. These positions meet that requirement. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions.

ORGANIZATION 55000 HEALTH SERVICES ADMINISTRATION

Action:

Convert: One position of B182S, Community Program Specialist series - unclassified

And one position of B031, Lead Patient Services Assistant - unclassified

To: Classified status

Explanation:

This is the conversion of two positions from unclassified status to classified status. Measure D adopted by the voters in November 2004 requires that any unclassified position continuously filled for at least three years be converted to classified status. These positions meet that requirement. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions.

ORGANIZATION 62000 PUBLIC HEALTH SERVICES

Action:

Convert: Three positions of B183S, Community Worker series - unclassified

To: Classified status

Explanation:

This is the conversion of three positions from unclassified status to classified status. Measure D adopted by the voters in November 2004 requires that any unclassified position continuously filled for at least three years be converted to classified status. These positions meet that requirement. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions.

ORGANIZATION 66000 SAN MATEO MEDICAL CENTER

Action:

Convert: One position of B182S, Community Program Specialist series - unclassified,

Three positions of B169, Dentist - unclassified,

One position of B174, Dietitian - unclassified,

One position of B051, Epidemiologist - unclassified,

And one position of B219S, Management Analyst series - unclassified

To: Classified status

Explanation:

This is the conversion of seven positions from unclassified status to classified status. Measure D adopted by the voters in November 2004 requires that any unclassified position continuously filled for at least three years be converted to classified status. These positions meet that requirement. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions.

ORGANIZATION 70000 HUMAN SERVICES AGENCY

Action:

Convert: Four positions of B183S, Community Worker series - unclassified,

One position of B143S, Employment Services Specialist series - unclassified,

One position of B061S, Human Services Analyst series - unclassified,

One position of B152, Information Technology Analyst - unclassified,

One position of B112S, Mental Health Case Worker series - unclassified,

And one position of B178S, Vocational Rehabilitation Counselor series - unclassified

To: Classified status

Explanation:

This is the conversion of nine positions from unclassified status to classified status. Measure D adopted by the voters in November 2004 requires that any unclassified position continuously filled for at least three years be converted to classified status. These positions meet that requirement. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions.

Fiscal Impact

The reclassification actions represent a monthly salary and benefits cost of $2887 or an annual cost of $34,644.