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COUNTY OF SAN MATEO Inter-Departmental Correspondence | |||
Employee and Public Services Department | |||
DATE: |
March 28, 2005 | ||
BOARD MEETING DATE: |
April 12, 2005 | ||
SPECIAL NOTICE/HEARING: |
None | ||
VOTE REQUIRED: |
Majority | ||
TO: |
Honorable Board of Supervisors | ||
FROM: |
Mary Welch, Employee and Public Services Director | ||
SUBJECT: |
Recommended Revision to the Salary Ordinance | ||
Recommendation | |||
Adopt an ordinance amending the salary ordinance and accept the report on the total number of positions in the County. | |||
Vision Alignment | |||
Commitment: |
Responsive, effective and collaborative government. | ||
Goal 20: |
Government decisions are based on careful consideration of future impact, rather than temporary relief or immediate gain. | ||
The reclassification actions, transfers and conversion of full time positions into half time status will assist departments in meeting their individual performance expectations by assuring that they have staff with the skills necessary to perform the work. The conversion of the unclassified positions implements the will of the voters as reflected in their passage of Measure D. | |||
Background | |||
Each year following budget deliberations your Board adopts the annual salary ordinance. The ordinance enacts the decisions made during budget hearings concerning the number of positions in the County service. Throughout the year, because of changes in the operating needs of departments, salary ordinance amendments are recommended that make changes to department staffing configurations. | |||
Discussion | |||
The salary ordinance changes herein represent: • reclassifying six positions, • transferring four positions, • converting one full time position into two half time positions, and • converting two unclassified positions to classified status as required by Measure D. These actions were approved for study by the County Manager's Office and the amendment has been reviewed by the County Counsel’s Office. The specific actions are discussed in detail below. | |||
ORGANIZATION 12000 COUNTY MANAGER’S OFFICE | |||
Action: |
Delete: One position of D184S, Management Analyst series Biweekly Salary: $1838.40 - 3079.20 Approximate Monthly Salary: $3984 - 6672 Add: One position of D180, Principal Management Analyst Biweekly Salary: $2852.80 - 3565.60 Approximate Monthly Salary: $6182 - 7726 | ||
Explanation: |
This is the deletion of one vacant position of Management Analyst and the addition of one position of Principal Management Analyst. This position will continue to carry departmental assignments and will also assume Countywide responsibility for coordinating semi-annual performance reports to the Board, as well as ongoing training of departments on using performance data to effectively manage programs and services. This position will also assist in the coordination of program reviews and research and implementation of improvements to the County's Outcome-Based Management system. These duties are more appropriately classified at the Principal Management Analyst level. This action represents a monthly salary and benefits cost of $1370 based on filling the position at the top step of the range. There is no change in the total number of authorized positions. | ||
ORGANIZATION 19500 FIRST 5 OF SAN MATEO COUNTY | |||
Action: |
Reclassify: One position of B015, Administrative Secretary II Biweekly Salary: $1599.20 - 1999.20 Approximate Monthly Salary: $3465 - 4332 To: One position of B016, Administrative Secretary III Biweekly Salary: $1677.60 - 2096.80 Approximate Monthly Salary: $3635 - 4543 | ||
Explanation: |
This is the reclassification of one filled position of Administrative Secretary II to the classification of Administrative Secretary III. This position provides a variety of administrative support to the Executive Director of San Mateo County First 5 as well as tasks and projects more appropriately classified at the Administrative Secretary III level. This action represents a monthly salary and benefits cost of $274 based on filling the position at the top step of the range. There is no change in the total number of authorized positions. | ||
ORGANIZATION 25000 DISTRICT ATTORNEY’S OFFICE | |||
Action: |
Convert: One position of B008, Paralegal - unclassified To: Classified status | ||
Explanation: |
This is the conversion of one position from unclassified status to classified status. Measure D adopted by the voters in November 2004 requires that any unclassified position continuously filled for at least three years be converted to classified status. This position meets that requirement. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions. | ||
ORGANIZATION 55000 HEALTH ADMINISTRATION | |||
Action: |
Add: One position of G226S, Community Program Specialist series Biweekly Salary: $1684.80 - 2768.00 Approximate Monthly Salary: $3651 - 5998 Add: One position of D045, Administrative Services Manager I Biweekly Salary: $2852.80 - 3565.60 Approximate Monthly Salary: $6182 - 7726 | ||
Explanation: |
This is the transfer of one position of Community Program Specialist from Emergency Medical Services to Health Administration and the transfer of one position of Administrative Services Manager I from Environmental Health Services to Health Administration. The transfer of the Community Program Specialist position to Health Administration will better reflect the current needs of the division to have an Immunization Coordinator available to work with community providers and schools. The transfer of the Administrative Services Manager I position to Health Administration will better meet the current needs of the division to provide high-level administrative support in the area of accounting/finance. There is no change in salary and benefits as a result of these transfers between the two divisions and there is no change in the total number of authorized positions between the two divisions. | ||
ORGANIZATION 56000 EMERGENCY MEDICAL SERVICES | |||
Action: |
Delete: One position of G226S, Community Program Specialist series Biweekly Salary: $1684.80 - 2768.00 Approximate Monthly Salary: $3651 - 5998 | ||
Explanation: |
See the explanation in Health Administration. | ||
ORGANIZATION 57000 AGING AND ADULT SERVICES | |||
Action: |
Delete: One position of D033, Health Services Manager II Biweekly Salary: $3144.80 - 3931.20 Approximate Monthly Salary: $6814 - 8518 Add: One position of D023, Health Services Manager I Biweekly Salary: $2716.00 - 3395.20 Approximate Monthly Salary: $5885 - 7357 | ||
Explanation: |
This is the transfer of one position of Health Services Manager II from Aging and Adult Services to Environmental Health Services and the transfer of one position of Health Services Manager I from Public Health Services to Aging and Adult Services. The transfer of the Health Services Manager II position to Environmental Health Services allows the development of the professional/management capacities of a key position in a division with only two management positions. The transfer of the Health Services Manager I position from Public Health recognizes that the position has been used at the “I” level for the last year and at this time reflects the current needs of the division. There is no change in salary and benefits as a result of these transfers between the divisions and there is no change in the total number of authorized positions between the divisions. | ||
ORGANIZATION 59000 ENVIRONMENTAL HEALTH SERVICES | |||
Action A: |
Reclassify: One position of J037, Environmental Health Specialist IV Biweekly Salary: $2541.60 - 3176.80 Approximate Monthly Salary: $5507 - 6884 To: One position of J005, Hazardous Materials Specialist IV Biweekly Salary: $2541.60 - 3176.80 Approximate Monthly Salary: $5507 - 6884 | ||
Explanation: |
This is the reclassification of one vacant position of Environmental Health Specialist IV to the classification of Hazardous Materials Specialist IV. Specialists IV perform special program and lead work assignments for the Division. This position had been moved to the Hazardous Material program a number of years ago but was not changed at that time since it was filled. Since it is now vacant it is appropriate to make this change. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions. | ||
Action B: |
Add: One position of D033, Health Services Manager II Biweekly Salary: $3144.80 - 3931.20 Approximate Monthly Salary: $6814 - 8518 Delete: One position of D045, Administrative Services Manager I Biweekly Salary: $2852.80 - 3565.60 Approximate Monthly Salary: $6182 - 7726 | ||
Explanation: |
See the explanation in Aging and Adult Services for the Health Services Manager II position and the explanation in Health Administration for the Administrative Services Manager I position. | ||
ORGANIZATION 61000 MENTAL HEALTH SERVICES | |||
Action: |
Split: One full time position of G040S, Mental Health Caseworker series Biweekly Salary: $1972.80 - 2765.60 Approximate Monthly Salary: $4274 - 5992 Into: Two half time positions Same salary range | ||
Explanation: |
This is the splitting of one full time Mental Health Caseworker position into two half time positions. This change will better meet the working needs of current staff and will give the department greater flexibility in filling positions. This action represents no change in monthly salary and benefits costs. The action increases the total number of authorized positions by one. | ||
ORGANIZATION 62000 PUBLIC HEALTH SERVICES | |||
Action A: |
Convert: One position of B078S, Medical Office Assistant series - unclassified To: Classified status | ||
Explanation: |
This is the conversion of one position from unclassified status to classified status. Measure D adopted by the voters in November 2004 requires that any unclassified position continuously filled for at least three years be converted to classified status. This position meets that requirement. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions. | ||
Action B: |
Delete: One position of D023, Health Services Manager I Biweekly Salary: $2716.00 - 3395.20 Approximate Monthly Salary: $5885 - 7357 | ||
Explanation: |
See the explanation in Aging and Adult Services. | ||
ORGANIZATION 66000 SAN MATEO MEDICAL CENTER | |||
Action A: |
Reclassify: One position of E416S, Medical Office Assistant series Biweekly Salary: $1259.20 - 1696.00 Approximate Monthly Salary: $2728 - 3675 To: One position of E421, Medical Office Services Supervisor Biweekly Salary: $1870.40 - 2337.60 Approximate Monthly Salary: $4053 - 5065 | ||
Explanation: |
This is the reclassification of one vacant position of Medical Office Assistant to the classification of Medical Office Services Supervisor. Medical Records provides key information for both patient health and patient billing. The division has multiple shifts for coverage but has not had supervision for other than standard day shifts. This reclassification will provide for off shift coverage and increase the efficiency and effectiveness of the off shift staff. This action represents a monthly salary and benefits cost of $1807 based on filling the position at the top step of the range. There is no change in the total number of authorized positions. | ||
Action B: |
Reclassify: One position of F016, Staff Nurse Biweekly Salary: $2663.20 - 3148.00 Approximate Monthly Salary: $5771 - 6821 To: One position of F012, Charge Nurse Biweekly Salary: $2923.20 - 3456.00 Approximate Monthly Salary: $6334 - 7489 | ||
Explanation: |
This is the reclassification of one vacant position of Staff Nurse to the classification of Charge Nurse. At present there is one Charge Nurse to supervise Surgery, Recovery, Short Stay and Endoscopy. Prior budget adjustments eliminated a second Charge Nurse in these units several years ago. Operations since that time have indicated that the need for two Charge Nurses still exists. This reclassification will provide for appropriate coverage and increase the efficiency and effectiveness of the nursing staff in theses units. This action represents a monthly salary and benefits cost of $868 based on filling the positions at the top step of the range. There is no change in the total number of authorized positions. | ||
ORGANIZATION 70000 HUMAN SERVICES AGENCY | |||
Action: |
Delete: One position of D090, Human Services Manager I Biweekly Salary: $2716.00 - 3395.20 Approximate Monthly Salary: $5885 - 7357 Add: One position of D091, Human Services Manager II Biweekly Salary: $3144.80 - 3931.20 Approximate Monthly Salary: $6814 - 8518 | ||
Explanation: |
This is the reclassification of one filled position of Human Services Manager I to the classification of Human Services Manager II. This action completes a reorganization of the administrative functions of the Agency. This reorganization resulted in the elimination of the Deputy Director and resulted in changes of a variety of assignments. These changes have resulted in the need to reclassify this position as indicated. This action represents a monthly salary and benefits cost of $1509 based on filling the positions at the top step of the range. There is no change in the total number of authorized positions. | ||
Fiscal Impact | |||
The reclassification actions represent a monthly salary and benefits cost of $5829 or an annual cost of $69,948. | |||
