COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

 

DATE:

April 6, 2005

BOARD MEETING DATE:

April 26, 2005

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

 

TO:

Honorable Board of Supervisors

FROM:

Neil R. Cullen, Director of Public Works

SUBJECT:

Resurfacing of Jefferson Avenue in the Emerald Lake Hills Area, County Road No. 27B - (Project No. RD801, F-36 [382])

 

Recommendation

Adopt a resolution adopting plans and specifications dated March 10, 2005, determining prevailing wage scales, determining the low bidder and authorizing execution of a contract for the above referenced project.

 

Vision Alignment

Commitment: Ensure basic health and safety for all.

Goal 7: Maintain and enhance the public safety of all residents and visitors.

 

This project will improve the condition of the road surface within the project area for the benefit of the residents as well as the general public.

 

Background

Previous Board Action

1.

Adopted Resolution Number 066989 on October 19, 2004, which “streamlined” the bid process for non-controversial maintenance type road projects, by authorizing the Director of Public Works to develop plans and specifications and to call for bids for projects identified in said resolution.

   

2.

Authorized the Director of Public Works to execute agreements with utility agencies for utility type work costing less than $50,000 proposed to be done in conjunction with road projects.

 

History

The resurfacing of a portion of Jefferson Avenue was identified as one of the non-controversial road maintenance projects that could be advertised for bids by the Director of Public Works.

 

Discussion

The proposed project, totaling approximately 0.8 miles in length, consists of pavement repair work and the resurfacing of Jefferson Avenue in the unincorporated area northeast of California Way to west of Emerald Hill Road.

 

The project qualifies for a Categorical Exemption pursuant to Section 15301.C of the Guidelines for Implementation of the California Environmental Quality Act (CEQA), and a Notice of Exemption has been filed with the County Clerk Recorder as provided by County guidelines.

 

On March 29, 2005, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bids have been checked and the bid of:

 

G. Bortolotto & Co., Inc.

580 Bragato Road

San Carlos, CA 94070

 

at $142,677.04 was the lowest bid received. The Engineer's estimate was $177,000.00. A summary of the bids received is as follows:

 
 

1.

G. Bortolotto & Co., Inc.

$142,677.04

 
 

2.

C.F. Archibald Paving Inc.

$146,910.50

 
 

3.

Half Moon Bay Grading and Paving Inc.

$150,946.84

 
 

4.

O’Grady Paving Inc.

$153,305.00

 
 

5.

Interstate Grading & Paving Inc.

$156,264.50

 
 

6.

El Camino Paving Inc.

$158,440.80

 
 

7.

Esquivel Grading and Paving Inc.

$179,458.90

 
 

8.

Granite Rock/Pavex Construction

$182,405.00

 
 

One of the bids received was determined to be non responsive (Esquivel Grading & Paving) as it was incomplete and did not provide a total bid amount.

 

We have reviewed the contract documents and have determined that the affirmative action program of G. Bortolotto & Co. is in accordance with the current Affirmative Action Guidelines.

 

A resolution has been approved as to form by County Counsel.

 

Fiscal Impact

The total estimated cost of this project is $157,000 which includes a ten percent (10%) contingency as the work is bid on a unit price basis (i.e., ton of asphalt concrete placed, square yard of pavement repair, etc.). The contingency is used to pay the contractor for any additional material placed as the actual tonnage used depends on the unit weight of the asphalt and the tolerances for the actual thickness of pavement placed. The project is proposed to be financed as follows:

 
 

Road Fund

$ 144,540

 
 

Emerald Lake Heights Sewer Maintenance District

$ 7,920

 
 

Redwood City (water system related work)

$ 4,540

 
 

Total Estimated Cost

$ 157,000

 
 

Reimbursement for the cost of doing utility type work as part of the project for the Emerald Lake Heights Sewer Maintenance District and the City of Redwood City will be covered by agreements executed by the Director as authorized by your Board.

 

Sufficient Road Funds have been budgeted to finance the project.

 

There is no impact to the General Fund.