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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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County Manager’s Office
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DATE:
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April 18, 2005
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BOARD MEETING DATE:
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May 3, 2005
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Paul Scannell, Assistant County Manager
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SUBJECT:
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San Mateo County Youth Services Center
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RECOMMENDATION:
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Authorize execution of a revision order related to the San Mateo County Youth Services Center.
RO
Amount
Time
Vendor
16
$448,436
No Change
Turner Construction Company
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VISION ALIGNMENT:
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Commitment: Ensure basic health and safety for all.
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Goal 8: Help vulnerable people—the aged, disabled, mentally ill, at-risk youth and others—achieve a better quality of life.
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This project contributes to the commitment and goal by consolidating youth services in one location in a new state-of-the-art facility to benefit youth, families, staff, and community. Capital Projects is meeting its performance target to manage one project, the Youth Services Center, which is on schedule and within budget.
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Performance Measure(s):
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Measure
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FY 2004-05
Target
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FY 2005-06
Projected
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On Schedule
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100%
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100%
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Within Revised Budget
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100%
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100%
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BACKGROUND:
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On October 22, 2002, by Resolution No. 65620, the Board of Supervisors authorized the County Manager’s Office to execute an agreement with Turner Construction Company to provide construction management, architectural and engineering services for the San Mateo County Youth Services Center. Under the contract with Turner, the County receives bids for the construction work from trade contractors. Upon determination of the lowest responsive, responsible bidders, the County will accept and assign the bids to Turner who will execute a contract with the trade contractors. The assignment is accomplished by execution of an Assignment of Bid form and a revision order to Turner’s contract. The County is responsible for changes initiated by the County or caused by unforeseeable circumstances; the trade contractors or Turner are responsible for other costs.
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DISCUSSION:
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Bid packages were advertised and bid by the County in full compliance with the Public Contract Code. Bids were received March 30, 2005, and have been reviewed by the construction manager and the County. The basis of award is the base bid; the award amount is the base bid plus accepted alternates. The bid results are listed in Exhibit A and it is recommended to accept and assign the following bids to Turner:
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BP 22 Overhead Coiling Doors
Cookson Doors
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BP 47 Electric Folding Doors
A&D Automatic Gate Co.
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BP 48 Aluminum Clad Wood Hinged Doors/Windows
Pella Windows and Doors
The Assignment of Bid forms have been signed by Turner and the contractors.
This revision order also amends the Turner contract to include additional excavation as ordered by the geotechnical consultant after discovering unforeseen soil conditions; removal of several unforeseen buried man-made objects throughout the excavation of the project; and upgrades the road used by CDF to access the Highlands community.
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FISCAL IMPACT:
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The project budget is $148,203,000. This project is funded by the sale of lease revenue bonds and a Federal grant. This revision order will amend the contract as follows:
Vendor
RO
Original
Contract
Prior
Revisions
This
Revision
Revised
Contract
Turner
16
$13,831,314
$107,258,360
$448,436
$121,538,110
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Exhibit A
San Mateo County Youth Services Center Bid Results
Bid Date – March 30, 2005
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Bid Package
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Bidder
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Base Bid
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22 – Overhead Coiling Doors
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Cookson Door Sales
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$93,150
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Overhead Door Co.
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No bid
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47 – Electric Folding Doors
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A&D Automatic Gate
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108,335
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Byron Epp
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117,500
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48 – Aluminum Clad Doors/Windows
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Pella Window & Door
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159,558
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Pacific Wood Windows
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217,734
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