COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Human Services Agency

DATE:

March 11, 2005

BOARD MEETING DATE:

May 3, 2005

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Maureen D. Borland, Director, Human Services Agency
Glen H. Brooks, Jr., Director, Central Region

SUBJECT:

Third Amendment to the Agreement with the City of San Carlos for Shuttle Services to San Carlos PeninsulaWorks

RECOMMENDATION:

Adopt a resolution:

1.

Waiving the Request for Proposal Process (RFP); and

2.

Authorizing the execution of a Third Amendment to the Agreement with the City of San Carlos for shuttle services to PeninsulaWorks San Carlos in the amount of $83,916 changing the total obligation from $94,756 to $178,672.

VISION ALIGNMENT:

Commitment: Redesigning our urban environment to increase vitality, expand variety and reduce congestion.

Goal 10: Public transportation choices that are convenient, affordable, accessible and safe.

This Agreement contributes to this commitment and goal by providing a safe mode of transportation to the community and accessibility to program and services. The daily rider ship for FY 2003-04 was 14 riders, it is anticipated that this number will rise in FY 2004-05 due to an increased number of staff and an increase in services that will be located at PeninsulaWorks San Carlos in FY 2004-05.

Performance Measure(s):

Measure

FY 2003-04
Actual

FY 2004-05
Projected

Twenty four months average daily rider ship for the San Carlos-Harbor midday shuttle

14 riders

18 riders

BACKGROUND:

In 2001, the Welfare to Work Transportation Plan Advisory Committee identified a need for a shuttle service since PeninsulaWORKs San Carlos is located in an Industrial Area. The Agreement with the City of San Carlos, in the amount of $73,000, was executed by the County Manager’s Office on July 1, 2002 for the purpose of providing daytime shuttle services during business days to safely transport employees and PeninsulaWorks participants from the San Carlos CalTrain station to the San Carlos PeninsulaWorks site. The Agreement was amended on June 19, 2003 to add $39,084 in funds. A Second Amendment in February 2004 extended the Agreement to June 30, 2005 without adding funds.

DISCUSSION:

This Third Amendment continues transportation services administered by the City of San Carlos, and provided by the Parking Company of America (PCA) through June 30, 2005. Additionally, this Amendment pays for services rendered by PCA from February 19, 2004 through present. The delay in adding funds to the Agreement occurred because of staffing changes and hence resulted in finalizing the total service cost up to June 30, 2005. The term of this Agreement remains the same July 1, 2002 through June 30, 2005.

The City of San Carlos should be considered a sole source provider, as there is only one shuttle service provider available in the City of San Carlos. PCA is the sole shuttle services provider and all billing for PCA is administered by the City of San Carlos. Additionally, the City of San Carlos, through PCA, is presently providing shuttle services which would otherwise be interrupted if the County were to request proposals for the provision of such services. Therefore, it is in the County’s best interest to continue with the City of San Carlos and waive the RFP process. The County has previously waived the RFP process in connection with the approval of the original Agreement and prior amendments thereto.

FISCAL IMPACT:

This Third Amendment increases the contract obligation by $83,916. Of this amount, $22,416 is for services from February 19, 2004 through June 30, 2004 and is fully funded with the LIFT grant. The balance of $61,500 is for services for FY 2004-05. Costs are fully funded with the LIFT grant. There is enough appropriation in the FY 2004-05 Adopted Budget for this total increase in obligation. There is no Net County Cost.