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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Department of Public Works
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DATE:
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May 31, 2005
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BOARD MEETING DATE:
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June 7, 2005
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Neil R. Cullen, Director of Public Works
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SUBJECT:
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Resurfacing of Yorktown Road in the San Mateo Highlands and Maddux Drive in Broadmoor Village Area (F-36 [31J])
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Recommendation
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Adopt a resolution adopting plans and specifications dated May 13, 2005, determining prevailing wage scales, determining the low bidder, and authorizing execution of a contract for the Resurfacing of Yorktown Road and Maddux Drive.
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Vision Alignment
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Commitment: Ensure basic health and safety of all.
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Goal 7: Maintain and enhance the public safety of all residents and visitors.
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This project will improve the condition of the surface of these two roads for the benefit of the public.
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Background
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Previous Board Action
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1.
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Adopted Resolution Number 066989 on October 19, 2004, which “streamlined” the bid process for non-controversial maintenance type road projects, by authorizing the Director of Public Works to develop plans and specifications and to call for bids for projects identified in said resolution.
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2.
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Authorized the Director of Public Works to execute agreements with utility agencies for utility type work costing less than $50,000 proposed to be done in conjunction with road projects.
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History
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The proposed project was identified as one of the non-controversial road maintenance projects that could be advertised for bids by the Director of Public Works.
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Discussion
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The proposed project, totaling approximately 0.80 miles in length, consists of repaving the roads with asphalt concrete, replacing traffic stripes and markers, installing handicap access ramps, and doing miscellaneous utility work as requested by the utility providers that serve these two areas. The roads to be resurfaced are shown on Exhibit “A”.
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The project qualifies for a Categorical Exemption pursuant to Section 15301.C of the Guidelines for Implementation of the California Environmental Quality Act (CEQA), and a Notice of Exemption has been filed with the County Clerk Recorder as provided by County guidelines.
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On May 31, 2005, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bids have been checked and the bid of:
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G. Bortolotto & Co., Inc.
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580 Bragato Road,
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San Carlos, CA 94070
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at $215,418.24 was the lowest bid received. The Engineer's estimate was $223,000. A summary of the bids received is as follows:
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1.
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G. Bortolotto & Co., Inc.
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$215,418.24
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2.
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El Camino Paving, Inc.
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$229,120.00
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3.
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Interstate Grading and Paving Inc.
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$239,070.50
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4.
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C.F. Archibald Paving, Inc.
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$244,117.50
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5.
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O’Grady Paving Inc.
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$248,611.00
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We have reviewed the Contract documents and have determined that the Equal Employment (Affirmative Action) program submitted by G. Bortolotto & Co., Inc. is in accordance with the current Equal Employment Guidelines.
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A resolution has been approved as to form by County Counsel.
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Fiscal Impact
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The total estimated cost of this project is $237,000.00, which includes a ten percent (10%) contingency as the work is bid on a unit price basis (i.e., ton of asphalt concrete placed, square yard of pavement reinforcing fabric, etc.). The contingency is used to pay the contractor for any additional material placed as the actual tonnage used depends on the unit weight of the asphalt and the tolerances for the actual thickness of pavement placed. The project is proposed to be financed as follows:
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County Road Fund
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$225,262.00
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Crystal Springs County Sanitation District
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$5,000.00
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City of Daly City
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$5,500.00
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SBC Communications, Inc.
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$1,238.00
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Total Estimated Cost
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$237,000.00
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Reimbursement for the cost of doing work for Crystal Springs County Sanitation District, City of Daly City, and SBC Communications Inc., will be covered by agreements executed by the Director as authorized by your Board.
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Sufficient Road Funds have been budgeted to finance the project.
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There is no impact to the General Fund.
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