COUNTY OF SAN MATEO

Inter-Departmental Correspondence

HUMAN SERVICES AGENCY

DATE:

5/31/05

BOARD MEETING DATE:

6/21/05

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Maureen Borland, Director, Human Services Agency

Judy Davila, Acting Director of Substance Abuse and Shelter Services

SUBJECT:

FY 2005-08 Bay Area Services Network (BASN) Agreement with Project Ninety, Inc.

RECOMMENDATION:

1. Adopt a resolution authorizing the execution of an Agreement with Project Ninety, Inc. (Project Ninety) in the annual amount of $187,896 for the term of July 1, 2005 through June 30, 2008, for a total maximum obligation of $563,688; and

2. Authorize the Director of the Human Services Agency to execute amendments and minor modifications during the term of the Agreement; however, such authority is limited to:

a)

Reducing the County’s maximum fiscal obligation in the event there is a

commensurate reduction in the funding received by the County;

b)

Increasing the County’s maximum fiscal obligation in the event there is a commensurate increase in funding received by the County; however, said increase shall be limited to a total of $25,000 per fiscal year; and

c)

Making changes in the types of services provided by the Contractors, as long as the changes have no impact on the County’s maximum fiscal obligation.

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal(s) Number 8: Help vulnerable people – the aged, disabled, mentally ill, at-risk youth and others – achieve a better quality of life.

The Agreement contributes to this commitment and goal by providing treatment services to Parolees at a mutually agreed upon location in San Mateo County to develop skills and knowledge necessary to live alcohol and drug free lives, which in turn contributes to the health and safety of the communities in San Mateo County.

Performance Measure(s):

Measure

FY 2004-05
Actual

FY 2005-08
Projected

Percent of clients reducing or abstaining from alcohol and/or other drug use at 3 months, and 9 months after intake.

3 months 76%

9 months 78%

*6 months - at least 60%

*12 months - at least 45%

Percent of criminal justice clients retained in treatment or until completion of program.

50%

52%

* Previously, this OBM measure measured the percent of clients reducing or abstaining from alcohol and/or other drug use at 3 months and 9 months post-intake. The follow-up time frame for FY2005-2008 has been changed to 6 months and 12 months post-intake in order to align with Federal follow-up standards. Data is currently in development.

BACKGROUND:

Alcohol and Other Drug Services (AODS) receives annual BASN allocation/funds from the State as part of the State Net Negotiated Agreement (NNA). In the past, the funds were distributed among the BASN treatment providers as part of their Flat Rate Agreements. In January 2005, AODS received its annual BASN allocation, and in March 2005, AODS conducted a separate three year Request For Proposals (RFP) for BASN parolee treatment services (RFP Matrix is attached). After reviewing the proposals, AODS recommended allocation of funds to seven (7) selected contractors.

DISCUSSION:

The BASN Agreement with Project Ninety is part of the group of the seven (7) Agreements. Of these seven (7) Agreements, one (1) requires Board of Supervisors’ approval, two (2) are County Manager’s Office (CMO) approval level, and four (4) are Human Services Agency (HSA) Director approval level.

During FYs 2005-08, a myriad of BASN alcohol and drug treatment and prevention services such as: residential treatment services, non-residential treatment services, co-occurring treatment services and sober living environment Services will be provided through these Agreements to parolees in San Mateo County.

FISCAL IMPACT:

The term of this Agreement is from July 1, 2005 through June 30, 2008. The total annual funding obligation of $187,896 is provided through NNA funds, and has been included in the FY 2005-06 and FY 2006-07 Recommended Budgets for AODS. Third year funding for this contract, as well as the other 6 contracts, will be included in the FY 2007-08 Recommended Budget for AODS. There is no Net County Cost associated with this Agreement.

1.

General Description of RFP

Bay Area Service Network

2.

List key evaluation criteria

All proposals will be evaluated based on the following criteria:

Needs: Justification for the proposed target population and services, based on local needs. Use local data whenever possible.

Licensure: Submission of documentation showing current license or certification. Unlicensed and uncertified programs will not be considered under this RFP.

Agency qualifications: Experience, expertise, and staff qualifications of the collaborating agencies in providing the proposed alcohol/drug treatment services.

Ability to serve the populations: Qualifications to provide culturally specific services to the proposed target populations. The staff’s qualifications and experience in serving this population will be evaluated. In addition, there will be an evaluation of plans to enhance staff ability to serve diverse clients through hiring, training, internships, and collaborations.

Strategies: Quality of program design and proposed treatment strategies, and appropriateness for the target population.

Objectives and Outcomes: Quality, clarity and appropriateness of stated program objectives. Likelihood that program can achieve proposed outcomes, given track record of agency and data showing impact of program.

Budget and costs: Costs associated with the delivery of services, including cost per unit. The ratio of staff directly involved in treatment to clients will also be reviewed to determine cost effectiveness and appropriateness of proposed costs.

3.

Where advertised

Alert sent by fax, posted on County Website and announced at community meetings

4.

In addition to any advertisement, list others to whom RFP was sent

Treatment and Prevention providers meeting. RFP Group fax. Parole departments, ADP and OSAP offices.

5.

Total number sent to prospective proposes

18

6.

Number of proposals received

8

7.

Who evaluated the proposals

A representative from County Department of Alcohol & Drug

A representative from State Department Office of Substance Abuse Programs

A representative from Department of Corrections

A representative from Sonoma County Behavioral Health

8.

In alphabetical order, names of proposers (or finalists, if applicable) and location

El Centro de Libertad- Redwood City

Free at Last-East Palo Alto

Horizon Services/ Palm Avenue-San Mateo

Latino Commission-So. San Francisco

Life Choices Services- San Jose*

Project Ninety-San Mateo

Service League-Redwood City

Sitike Counseling Center-So. San Francisco

*Not Recommended for BASN Funding