COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Human Service Agency

DATE:

June 30, 2005

BOARD MEETING DATE:

July 12, 2005

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Maureen D. Borland, Director, Human Services Agency

Glen H. Brooks, Jr., Director, Central Region

SUBJECT:

Third Amendment to the Agreement with Sam Trans

RECOMMENDATION:

Adopt a resolution authorizing the execution of a Third Amendment to the Agreement with Sam Trans increasing the amount by $61,990, correcting the amount and fiscal portion of the Agreement. The term remains June 1, 2002 through June 30, 2005.

VISION ALIGNMENT:

Commitment: Redesign our urban environment to increase vitality, expand variety and reduce congestion.

Goal (10): Public transportation choices which are convenient, affordable, accessible and safe.

The Agreement with Sam Trans contributes to this commitment and goal by providing a safe mode of transportation to the community and accessibility to programs and services.

Performance Measure(s):

Measure

FY 2003-04
Actual

FY 2004-05
Projected

Commuters transported between the East Palo Alto Caltrain station and the One-Stop Center in Menlo Park

5,400*

6,000*

*In FY 2003-04 Sam Trans shuttled an average of 5,400 commuters. FY2004-05 it is anticipated that Sam Trans will have shuttled 6,000 commuters, which is an increase of 9% from the past fiscal year.

BACKGROUND:

The Agreement between the Human Services Agency (HSA) and Sam Trans currently provides transportation to East Palo Alto residents, to and from the Caltrain station and to the HSA’s One-Stop Center in Menlo Park and to other community service agencies in the area. The need to have transit service linked to the One-Stop Center and other community service agencies was expressed by the community.

DISCUSSION:

This Third Amendment corrects the amount and fiscal portion of the Agreement. Sam Trans was to receive $60,000 for each of the following fiscal years: FY 2002-03, FY 2003-04 and FY 2004-05. The Second Amendment extended the Agreement to June 30, 2005 and increased the amount only by $20,783, which was an error.

This Contractor is the only shuttle provider for the East Palo Alto area and should therefore be considered a sole source provider. County Counsel has approved this Amendment as to form and Risk Management has approved the Contractor’s insurance.

FISCAL IMPACT:

This Third Amendment increases the contract obligation by $61,990 for a total Agreement obligation of $180,000. Of the $61,990, $1,990 is for services provided in FY 2003-04 and the balance of $60,000 is for services for FY 2004-05. Costs are fully funded with the LIFT grant. There is enough appropriation in the FY 2004-05 Adopted Budget for this total increase in obligation. There is no Net County Cost.