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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Health Department
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DATE:
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June 30, 2005
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BOARD MEETING DATE:
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July 26, 2005
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Charlene A. Silva, Director, Health Department
Lisa Mancini, Director, Aging and Adult Services
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SUBJECT:
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Agreements with various providers (21) of Aging and Adult Services for FY 2005-06
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RECOMMENDATION:
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Adopt a resolution authorizing:
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1.
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The execution of agreements with Alzheimer’s Association; Avenidas; Catholic Charities, CYO; Center for Independence of the Disabled; City of Daly City; City of East Palo Alto; City of Menlo Park; City of Pacifica; City of San Bruno; City of San Mateo; City of South San Francisco; Coastside Adult Day Health Center; Edgewood Center for Children and Families; Family Service Agency; Legal Aid Society; Mills-Peninsula Senior Focus; Ombudsman of San Mateo, Inc.; Peninsula Volunteers; Second Harvest Food Bank; Senior Coastsiders; and Sequoia Hospital for the provision of supportive, nutrition and community-based services for the term of July 1, 2005 through June 30, 2006, in the total amount of $2,569,922; and
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2.
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The Director of the Health Department to execute subsequent amendments and minor modifications not to exceed $25,000 and to make minor changes in the types of services and activities provided under these Agreements
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VISION ALIGNMENT:
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Commitment: Ensure basic health and safety for all and create opportunities for every household to participate in our prosperity.
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Goal: 8: Help vulnerable people—the aged, disabled, mentally ill, at-risk youth and others—achieve a better quality of life
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Aging and Adult Services (AAS) has continued to make the provision of services which help maintain severely impaired individuals in independent settings a division-wide performance measure. With the assistance of the services provided through these agreements we have met this measure as a division.
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Performance Measure(s):
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Measure
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FY 2004-05
Estimated
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FY 2005-06
Projected
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Percent of severely impaired client population maintained in an independent setting through case management
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95%
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90%
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BACKGROUND:
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Fiscal year 2005-06 is the first year of a four-year planning cycle for Older Americans Act (OAA) and Community-Based Services Programs (CBSP) funding. On November 8, 2004, the Commission on Aging approved issuance of a Request for Proposals (RFP) for provision of services to older adults and adults with disabilities. AAS issued the competitive RFP during the third quarter of 2004-05 for a four-year cycle effective July 1, 2005 through June 30, 2009. Services through the RFP are funded with a combination of federal, state and county dollars, along with contributions from providers, the individuals served, the community, and other grants. Federal and state funding is provided through agreements with the California Department of Aging (CDA) for Title III/VII, Title V, CBSP and the Nutrition Services Incentive Program (NSIP) funds.
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DISCUSSION:
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Services to be provided through these agreements include Adult Day Care/Adult Day Health Care, Alzheimer’s Program, Case Management, Brown Bag Program, Congregate Nutrition, Disease Prevention/Health Promotion, Family Caregiver Support Program Services, Home-Delivered Meals, Legal Assistance, Ombudsman Services, Senior Employment, and Transportation. All service providers were selected through the aforementioned approved RFP process, which was open to any interested providers and reviewed by an evaluation team approved by the Commission on Aging (CoA). These agreements provide for the first year of services under this RFP.
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County Counsel has reviewed and approved the Resolution and Agreements as to form. Risk Management has reviewed and approved the Contractors’ insurance coverage.
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FISCAL IMPACT:
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The term of these agreements is July 1, 2005 through June 30, 2006. The total combined state, federal and county amount for these agreements is $2,569,922. Of this amount, 88.8% or $2,281,028 is provided through state and federal funding (Title III/VII, Title V, CBSP, and NSIP). Funding from the County Meals on Wheels Trust Fund, specifically for the Supplemental Meals on Wheels program, is 4.6% or $118,602. The remaining $170,292 or 6.6% of the total expense in these agreements represents the Net County Cost. The federal, state, and county funding is included in the 2005-06 AAS budget. Other funding sources in support of these services include provider contributions (match and non-match) in the amount of $6,297,937 and anticipated client contributions in the amount of $1,308,029. The combined total funding from all sources for FY 2005-06 is $10,175,888.
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Exhibit A
Request for Proposal Matrix
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1.
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General Description of RFP
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San Mateo County Aging and Adult Services announces the availability of Federal, State and County funds for the provision of services to seniors and adults with disabilities for the period of July 1, 2005 through June 30, 2009. A total of $3,079,375 has been allocated for FY 2005-2006.
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2.
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List key evaluation criteria
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Program Service Components
Program Management Components
Budget Components
Collaborative Service Planning Components
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3.
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Where advertised
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Public Noticed three times in the San Mateo County Times
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4.
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In addition to any advertisement, list others to whom RFP was sent
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Over 900 letters were sent to potential service providers throughout the Bay Area
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5.
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Total number sent to prospective proposers
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51 RFPs
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6.
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Number of proposals received
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26
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7.
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Who evaluated the proposals
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Susan Spiller Arline Elliott
Bonnie Brae Terrace Commission on Aging
2400 Carlmont Drive 524 Valverde Dr.
Belmont, CA 94002 So. San Francisco, CA
94080
Lisa Ito
Mary Louise Zernakie Emily Lam
Delbert Walker Administration, Health Alameda County Department
Aging and Adult Services County of San Mateo
6955 Foothill Blvd., Ste. 300
Oakland, Ca 94605
Natasha Quinn Katy Rhoades
Planning and Development Commission On Disab
Human Services Agency 183 W. Poplar Ave.
County of San Mateo San Mateo, CA 94402
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8.
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In alphabetical order, names of proposers (or finalists, if applicable) and location
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• Alzheimer’s Assoc. of Northern California
Mountain View
• Avenidas, Palo Alto
• Catholic Charities CYO, San Mateo/San Carlos
• Center for Independence of the Disabled, Belmont
• City of Belmont, Belmont
• City of Daly City, Daly City
• City of East Palo Alto, East Palo Alto
• City of Menlo Park, Menlo Park
• City of Pacifica, Pacifica
• City of San Bruno, San Bruno
• City of San Mateo, San Mateo
• City of So. San Francisco, So. San Francisco
• Coastside Adult Day Health Center,
Half Moon Bay
• County of San Mateo Health Policy, Planning and
• County of San Mateo Mental Health
• Edgewood Center for Children & Families,
• Family Service Agency, San Mateo, Redwood City
• Legal Aid Society, San Mateo
• Mills-Peninsula Senior Focus,
Burlingame, San Mateo
• Ombudsman Services of San Mateo County, Inc.
San Mateo
• Peninsula Volunteers, Menlo Park
• Second Harvest Food Bank, San Carlos
• Self Help for the Elderly, San Mateo, Daly City
• Senior Coastsiders, Half Moon Bay
• Sequoia Hospital Foundation, Redwood City
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