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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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County Manager's Office
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DATE:
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July 7, 2005
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BOARD MEETING DATE:
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July 26, 2005
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Steve Alms, Manager, Real Property Services Division
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SUBJECT:
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Lease agreement with D & D Real Estate for a portion of the office building known as Suite A at 601 Allerton Street, Redwood City for the Probation Department’s Own Recognizance (OR) Program.
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RECOMMENDATION:
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Adopt a resolution authorizing the Board President to execute a Lease Agreement for a portion of the building at 601 Allerton Street, Redwood City, and authorizing the County Manager or his designee to execute notices and amendments associated with the lease.
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VISION ALIGNMENT:
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Commitment: The transfer keeps the commitment of Responsive, Effective and Collaborative Government.
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Goal(s): 20: Government decisions are based on careful consideration of future impact, rather than temporary relief or immediate gain.
The lease contributes to this commitment and goal by retaining a vital service close to the County Civic Center where it can best serve the clients in the OR Program.
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Performance Measure(s):
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Measure
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Lease Actual
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Avg. Asking Rate
San Mateo County Q1-05
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$1.75/Sq. Ft.
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$2.08
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The negotiated rate compares favorably with the average asking rate for the County of San Mateo market area.
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BACKGROUND:
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The OR Program has been located at 303 Bradford Street under a leased approved in 2002. The building owner is about to undertake an extensive renovation of the property and it is necessary to relocate the OR Program.
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DISCUSSION:
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The proposed ten-year lease of approximately 4,528 rentable square feet of professional office space provides a convenient location for the Program. The building also offers a space of ideal size for the staff and new tenant improvements are to be constructed for the needs of the Program. A market rate of $7,924 per month (flat for five years) or approximately $1.75 per square foot has been negotiated for the space and the Probation Department has approved the terms. Should the Program no longer need the space during the ten-year lease term the proximity of the building would also allow for easy re-use by another County program.
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FISCAL IMPACT:
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The proposed lease payment is an increase of 10% over the current rent amount but the space will be 25% larger and have improved facilities for staff and clients and it will also provide for improved security, as well. The Probation Department has adequate funds for the new rental amount.
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cc w/enc:
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D. Penny Bennett, Deputy County Counsel
Joe Napoliello, Real Property Services Division
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cc:
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Pete Fena, Director, Probation Department
Steve Alms, Manager, Real Property Services Division
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