COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Information Services Department

DATE:

August 1, 2005

BOARD MEETING DATE:

August 16, 2005

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Criminal Justice Information System Executive Committee;
Chris Flatmoe, Chair

SUBJECT:

Execution of a consulting agreement with MTG Management Consultants, LLC, in support of the County mainframe elimination project.

RECOMMENDATION:

Adopt a resolution:

A) Authorizing the execution of an agreement with MTG Management Consultants, LLC, in an amount not to exceed $180,000 for the period August 29, 2005 through December 31, 2006; and

B) Authorizing the Chief Information Officer to execute subsequent amendments and minor modifications in an amount not to exceed $25,000.

VISION ALIGNMENT:

Commitment: Responsive, effective, and collaborative government.

Goal 20: Government decisions are based on careful consideration of future impact rather than temporary relief or immediate gain. This contract supports this goal because the contracted services will enable the County to further reduce our dependency on the County mainframe in anticipation of rising mainframe costs.

Performance Measure(s):

Measure

FY 2004-05
Actual

FY 2005-06
Projected

Technology Availability

99.8%

99.8%

BACKGROUND:

The Criminal Justice Information System (CJIS) is a complex set of systems that provides integration among the Criminal Justice Departments. CJIS currently resides on the County mainframe computer, which is scheduled for elimination in FY 2007-08. The County’s Criminal Justice Departments (Sheriff’s Office, District Attorney Office, Courts, and Probation) have used CJIS since 1990 and the Criminal Justice Departments currently pay approximately $1,000,000 a year to have CJIS on the County mainframe; as other applications migrate off the County mainframe this figure is expected to increase as much as 170% by FY 2008-09. In addition to CJIS, each of the Criminal Justice Departments has peripheral systems that are important to the Departments. The plan for migrating CJIS off the County mainframe will need to account for impact on these peripheral systems.

DISCUSSION:

The CJIS component of the mainframe elimination project consists of two phases.

Phase 1: Strategy Development

ISD, on behalf of the CJIS departments, conducted an RFP to identify a strategic consultant. The consultant, to be retained under this contract, will assist the County in selecting the best environment in which to move all CJIS systems as well as provide a plan for migration. We will provide your Board with updates throughout the strategy development phase.

Phase 2: Strategy-to-Action

County staff will work collaboratively with the strategic consultant to implement the recommended approach. We will provide your Board with updates throughout the strategy-to-action phase.

Migrating CJIS off the County mainframe is the most complex component of the mainframe elimination project. The eventual success of this project depends on the County having a comprehensive plan and a clear understanding of the target environment. For this reason, the strategic consultant is crucial to the project. The recommended consulting organization, MTG Management Consulting, LLC, has a long history of providing strategic IT consulting to state and local justice agencies. The RFP evaluation team unanimously recommended this consulting organization, as did the six previous customers contacted by staff for reference checks. Four of the six previous customers contacted are counties, including one California county and one county not specifically identified as a reference. Without exception, we received positive feedback about MTG Management Consulting, LLC.

County Counsel has reviewed the contract.

FISCAL IMPACT:

Funding for this Agreement in the amount of $180,000 for the term August 29, 2005 through December 31, 2006 is included in the ISD FY2005-06 Adopted Budget and FY2006-07 Recommended Budget.

1.

General Description of RFP

Selecting a consultant for the development of a strategic plan for the migration of the Criminal Justice Information System from the current mainframe to an alternate platform.

2.

List key evaluation criteria

See attachment

3.

Where advertised

San Mateo County Times, San Francisco Chronicle,

San Mateo County Website, and the Justice Technology Resource Center (JTRC) website.

4.

In addition to any advertisement, list others to whom RFP was sent

1. Accenture

2. Acionyx

3. Applied Knowledge Inc

4. The Armada Group

5. Bearing Point

6. Computer Works

7. Comsys IT Partner

8. Deloitte

9. Digital Lifestyle Group

10. DMB Consulting Services (2 Separate Groups)

12. IBM (US and Canda)

14. EDX Information Systems Inc

15. ENCG (2 Separate Groups)

17. ESG Consulting

18. ESKEL Porter Consulting Inc

19. First Data Govt Solutions

20. Folsom Technology Group

21. Fujitsu Consulting (2 Separate Groups)

23. Fusionstorm

24. Global Network Services

25. Global 360 BGS Inc

26. Hemming Morse Inc

27. Henne Group

28. Hewlett Packard (3 Separate Groups)

31. Image Quotient

32. Indotronix Intl Corporation

33. Intratek Computer

34. Intresys Integrated Info Sys

35. ISD Corporation

36. Jeskell, Inc

37. KPMG (2 Separate Groups)

39. KPMG Peat Marwick LLP

40. Legendary Systems

41. Mainline Information Systems

42. Micro Focus

43. Northrop Grumman Corporation

44. Opal Soft

45. Optimum Technology Inc

46. RFD & Associates Inc

47. Saber Consulting

48. Sierra Systems

49. Sun Microsystems Inc.

50. Sysorex Consulting

51. Tenfold

52. TIBCO Software Inc.

53. Tiburon Technologies

54. TPGWEB

55. TRW Systems

56. Unisys Inc.

57. VIVA USA Inc.

58. Vision Tek Inc

59. Webmethods

5.

Total number sent to prospective proposers

59

6.

Number of proposals received

11

7.

Who evaluated the proposals

Evaluation committee consists of:

ISD: Leon Rich and Dhiren Gandhi

Sheriff’s Office: Captain Trisha Sanchez and

Dennis Ryan

Probation: Roger Tom

Courts: Tim Benton and Betty Johnson

DA: Karen Devan and Paul Strobeck

8.

In alphabetical order, names of proposers (or finalists, if applicable) and location

Fujitsu Consulting

5000 Executive Parkway, San Ramon, CA 94583

MTG Management Consulting, LLC

1111 Third Avenue, Seattle, WA 98101

Sierra Systems

400 N. Continental Blvd, El Segundo, CA 90245