COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

September 6, 2005

BOARD MEETING DATE:

September 20, 2005

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Neil R. Cullen, Director of Public Works

SUBJECT:

Construction of Road and Utility Improvements - Condition of Approval of Subdivision PLN 2003-00294 – 81 Amherst Avenue, Redwood City Area

Recommendation

Adopt a resolution authorizing the President of the Board to execute a secured agreement with a California limited partnership named Eighty-One Amherst Avenue (Subdivider), for the construction of improvements on and adjacent to 81 Amherst Avenue in connection with Resubdivision File No. PLN 2003-00294.

Vision Alignment

Commitment: Responsive, effective and collaborative government.

Goal 20: Government decisions are based on careful consideration of future impacts rather than temporary relief or immediate gain.

The proposed agreement guarantees that subdivision improvements, as required by the County’s subdivision ordinance and regulations, will be constructed as part of this development.

Background

Previous Board Action

Adopted Section 3.4 of the County Subdivision Ordinance that requires subdividers to provide public works improvements as a condition of subdivision approval.

History

The Subdivider has prepared access, drainage and utility improvement plans for the proposed subdivision which have been approved by the Department of Public Works. An agreement has also been prepared whereby the Subdivider agrees to construct the necessary improvements as a condition of their subdivision being approved.

Section 7035 of the County Subdivision Regulations also requires regular and final inspections of subdivision improvements, and requires the subdivider to pay the actual costs incurred by the County for said inspections.

Discussion

The agreement for the improvements as discussed above is secured by a Letter of Credit in the amount of $260,000 to guarantee the performance of the work and $130,000 to secure payments for labor and materials. It will be released upon satisfactory completion of the improvements and the posting of a security in the amount of ten percent (10%) of the cost of construction ($26,000) to guarantee the work for one year.

The Subdivider has deposited $500 with the Department to cover the costs of the inspection and this amount will have to be supplemented by the Subdivider if additional costs are incurred by the County for the inspection work.

A resolution and an agreement have been approved as to form by County Counsel and the agreement has been executed by the Subdivider.

Fiscal Impact

The County has no financial obligation as a result of this agreement.