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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Health Department
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DATE:
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September 1, 2005
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BOARD MEETING DATE:
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September 27, 2005
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Charlene A. Silva, Director of Health
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SUBJECT:
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Continuation of Contracts
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RECOMMENDATION:
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Adopt a resolution authorizing the Controller to continue payments on contracts from July 1, 2005 through December 31, 2005.
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VISION ALIGNMENT:
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Commitment: Ensuring Basic Health and Safety for All
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Goal(s):8 Help vulnerable people—the aged, disabled, mentally ill, at-risk youth and others—achieve a better quality of life.
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The continuing resolution contributes to this goal by allowing the Controller to continue to make payments on contracts at the existing rates through December 31, 2005 in order to ensure continuous provision of services to residents
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BACKGROUND:
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Health Services has a number of contracts for services that expired on or before June 30, 2005 and are pending completion. These contracts, listed in the resolution, will be submitted for renewal or extension by the end of December.
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To ensure continued provision of services during this period, it is necessary to authorize the Controller to continue to make payments to these contracts at the existing rates through December 31, 2005. On June 28, 2005 your Board approved resolution 067412 that allowed continuation of payments through September 30, 2005. This resolution allows contractors to provide necessary services in a timely fashion and will allow Health Services the time needed to complete negotiations. This resolution requires that all terms and conditions of the existing agreements are met.
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DISCUSSION:
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Most of the contracts that remain on the continuing resolution are for programs in the Mental Health Division. The reasons for the delay in contract completion are:
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The necessary reassignment of staff to planning and community meetings for the Mental Health Services Act. This effort resulted in delays in releasing RFP’s as well as in contract negotiations.
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Absence of key contract staff due to extended personal and family illness. These absences resulted in backlogs in processing contracts
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The contracts are well underway but are lacking in one or more element to be complete. Health Services staff are committed to completion of the contracts on the continuing resolution before your Board’s meeting of December 13.
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FISCAL IMPACT:
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Funds for the annual costs of these contracts have been included in the Health Department’s 2005-06 recommended budget.
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