COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

October 18, 2005

BOARD MEETING DATE:

November 8, 2005

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Neil R. Cullen, Director of Public Works

SUBJECT:

Agreements for the Construction of On-Site and Off-Site Improvements Associated with the Palomar Oaks Subdivision, Redwood City Area

Recommendation

Adopt a resolution authorizing the President of the Board to execute secured agreements with Aegis Land and Investment Company/Cinnamon Forest (subdivider), for the construction of improvements on Edgewood Road and within the Palomar Oaks Subdivision (APN 051-040-100, File No. PLN 2000-00746).

Vision Alignment

Commitment: Responsive, effective and collaborative government.

Goal 20: Government decisions are based on careful consideration of future impacts rather than temporary relief or immediate gain.

The proposed agreements guarantee that subdivision improvements, as required by the County’s subdivision ordinance and regulations, will be constructed as part of this development.

Background

Previous Board Action

Adopted Section 3.4 of the County Subdivision Ordinance that requires subdividers to provide public works improvements as a condition of subdivision approval.

History

The subdivider has prepared access, drainage and utility improvement plans for the proposed subdivision referenced above, which have been approved by the Department of Public Works. Agreements have also been prepared whereby the subdivider agrees to construct the necessary improvements as a condition of their subdivision being approved.

Section 7035 of the County Subdivision Regulations also requires regular and final inspections of subdivision improvements, and requires the subdivider to pay the actual costs incurred by the County for said inspections.

Discussion

The agreement for the on-site improvements is secured by a Faithful Performance Bond in the amount of $962,000 to guarantee the performance of the work, and by a Payment Security in the amount of $481,000 to secure payments for labor and materials.

The agreement for the off-site roadway improvements is secured by a Faithful Performance Bond in the amount of $246,000 to guarantee the performance of the work, and by a Payment Security in the amount of $123,000 to secure payments for labor and materials.

The bonds will be released upon satisfactory completion of the improvements and the posting of securities in the amount of fifty percent (50%) of the cost of construction to guarantee the work for one year.

The subdivider will also pay the costs of regular and final inspections provided by the Department of Public Works. A deposit in the amount of $10,000 has been paid by the subdivider and will be supplemented if necessary.

A resolution and agreements have been approved as to form by County Counsel, and the agreements have been executed by the subdivider.

Fiscal Impact

The County has no financial obligation as a result of this agreement.