COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Employee and Public Services Department

DATE:

December 22, 2005

BOARD MEETING DATE:

January 10, 2006

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

   

TO:

Honorable Board of Supervisors

FROM:

Mary Welch, Employee and Public Services Director

SUBJECT:

Recommended Revision to the Salary Ordinance

Recommendation

Adopt an ordinance amending the salary ordinance and accept the report on the total number of positions in the County.

Vision Alignment

Commitment:

Responsive, effective and collaborative government.

Goal 20:

Government decisions are based on careful consideration of future impact, rather than temporary relief or immediate gain.

The reclassification of forty-six positions, addition of nine positions, and combining of two part-time positions into one full-time position will assist departments in meeting their individual performance expectations by assuring that they have staff with the skills necessary to perform the work. The conversion of the unclassified positions implements the will of the voters as reflected in their passage of Measure D.

Background

Each year following budget deliberations your Board adopts the annual salary ordinance. The ordinance enacts the decisions made during budget hearings concerning the number of positions in the County service. Throughout the year, because of changes in the operating needs of departments, salary ordinance amendments are recommended that make changes to department staffing configurations.

Discussion

The salary ordinance changes herein represent:

converting three unclassified positions to classified status as required by Measure D,

reclassifying forty-one filled and five vacant positions,

adding nine new positions, and

combining two part-time positions into one full-time position.

These actions were approved for study by the County Manager's Office and the amendment has been reviewed by the County Counsel’s Office.

The specific actions are discussed in detail below.

ORGANIZATION 12000 COUNTY MANAGER

Action:

Reclassify: One position of E470, Fiscal Office Specialist - Confidential

Biweekly Salary: $1,550.40 - $1,937.60

Approximate Monthly Salary: $3,359.00 - $4,198.00

To: One position of E539S, Accountant Series - Confidential

Biweekly Salary: $1,727.20 - $2,159.20

Approximate Monthly Salary: $3,743.00 - $4,679.00

Explanation:

This is the reclassification of one filled position of Fiscal Office Specialist - Confidential to the classification of Accountant I - Confidential. This position has been studied and determined to be appropriately classified as Accountant I. This action represents a monthly salary and benefits cost of $658. There is no change in the total number of authorized positions.

 

ORGANIZATION 13000 ASSESSOR-COUNTY CLERK-RECORDER

Action A:

Reclassify: Eleven positions of E334S, Office Assistant Series

Biweekly Salary: $1,300.80 - $1,626.40

Approximate Monthly Salary: $2,819.00 - $3,524.00

To: Eleven positions of E322S, Assessor-Recorder Technician Series

Biweekly Salary: $1,354.40 - $1,692.80

Approximate Monthly Salary: $2,935.00 - $3,668.00

Explanation:

This is the reclassification of eleven filled positions of Office Assistant II to the classification of Assessor-Recorder Technician II. These positions have been studied and determined to be appropriately classified as Assessor-Recorder Technician II. This action represents a monthly salary and benefits cost of $2,170. There is no change in the total number of authorized positions.

Action B:

Reclassify: Three positions of E334S, Office Assistant Series

Biweekly Salary: $1,300.80 - $1,626.40

Approximate Monthly Salary: $2,819.00 - $3,524.00

To: Three positions of E323, Assessor-Recorder Technician III

Biweekly Salary: $1,550.40 - $1,937.60

Approximate Monthly Salary: $3,359.00 - $4,198.00

Explanation:

This is the reclassification of three filled positions of Office Assistant II to the classification of Assessor-Recorder Technician III. These positions have been studied and determined to be appropriately classified as Assessor-Recorder Technician III. This action represents a monthly salary and benefits cost of $2,770. There is no change in the total number of authorized positions.

Action C:

Reclassify: Two positions of E336, Lead Office Assistant

Biweekly Salary: $1,438.40 - $1,797.60

Approximate Monthly Salary: $3,117.00 - $3,895.00

To: Two positions of E324, Lead Assessor-Recorder Technician

Biweekly Salary: $1,476.00 - $1,844.80

Approximate Monthly Salary: $3,198.00 - $3,997.00

Explanation:

This is the reclassification of two filled positions of Lead Office Assistant to the classification of Lead Assessor-Recorder Technician. These positions have been studied and determined to be appropriately classified as Lead Assessor-Recorder Technician. This action represents a monthly salary and benefits cost of $279. There is no change in the total number of authorized positions.

Action D:

Reclassify: Four positions of E338, Office Services Supervisor

Biweekly Salary: $1,751.20 - $2,188.80

Approximate Monthly Salary: $3,795.00 - $4,743.00

To: Four positions of E325, Assessor-Recorder Support Services Supervisor

Biweekly Salary: $1,841.60 - $2,301.60

Approximate Monthly Salary: $3,990.00 - $4,987.00

Explanation:

This is the reclassification of three filled and one vacant positions of Office Services Supervisor to the classification of Assessor-Recorder Support Services Supervisor. These positions have been studied and determined to be appropriately classified as Assessor-Recorder Support Services Supervisor. This action represents a monthly salary and benefits cost of $1,337. There is no change in the total number of authorized positions.

Action E:

Reclassify: Four positions of E449, Property Transfer Assistant

Biweekly Salary: $1,478.00 - $1,844.80

Approximate Monthly Salary: $3,198.00 - $3,997.00

To: Four positions of E323, Assessor-Recorder Technician III

Biweekly Salary: $1,550.40 - $1,937.60

Approximate Monthly Salary: $3,359.00 - $4,198.00

Explanation:

This is the reclassification of three filled and one vacant positions of Property Transfer Assistant to the classification of Assessor-Recorder Technician III. These positions have been studied and determined to be appropriately classified as Assessor-Recorder Technician III. This action represents a monthly salary and benefits cost of $1,101. There is no change in the total number of authorized positions.

Action F:

Reclassify: Nine positions of E362S, Recordable Document Examiner/Indexer

Biweekly Salary: $1,500.80 - $1,876.00

Approximate Monthly Salary: $3,252.00 - $4,065.00

To: Nine positions of E323, Assessor-Recorder Technician III

Biweekly Salary: $1,550.40 - $1,937.60

Approximate Monthly Salary: $3,359.00 - $4,198.00

Explanation:

This is the reclassification of nine filled positions of Recordable Document Examiner/Indexer to the classification of Assessor-Recorder Technician III. These positions have been studied and determined to be appropriately classified as Assessor-Recorder Technician III. This action represents a monthly salary and benefits cost of $1,640. There is no change in the total number of authorized positions.

Action G:

Reclassify: One position of E426, Data Entry Supervisor

Biweekly Salary: $1,628.00 - $2,035.20

Approximate Monthly Salary: $3,528.00 - $4,410.00

To: One position of E327-Y, Assessor-Recorder Technician III-Y Rated

Biweekly Salary: $1,628.00 - $2,035.20

Approximate Monthly Salary: $3,528.00 - $4,410.00

Explanation:

This is the reclassification of one filled position of Data Entry Supervisor to the classification of Assessor-Recorder Technician III-Y Rated. This position has been studied and determined to be appropriately classified as Assessor-Recorder Technician III. The position has been Y-Rated in accordance with the Civil Service Rules. This action represents no change in monthly salary and benefits cost. There is no change in the total number of authorized positions.

Action H:

Reclassify: One position of E398, Lead Microfilm Technician

Biweekly Salary: $1,504.00 - $1,880.00

Approximate Monthly Salary: $3,259.00 - $4,074.00

To: One position of E328-Y, Lead Assessor-Recorder Technician-Y Rated

Biweekly Salary: $1,504.00 - $1,880.00

Approximate Monthly Salary: $3,259.00 - $4,074.00

Explanation:

This is the reclassification of one filled position of Lead Microfilm Technician to the classification of Lead Assessor-Recorder Technician-Y Rated. This position has been studied and determined to be appropriately classified as Lead Assessor-Recorder Technician. The position has been Y-Rated in accordance with the Civil Service Rules. This action represents no change in monthly salary and benefits cost. There is no change in the total number of authorized positions.

Action I:

Reclassify: One position of E387S, Legal Process Technician Series

Biweekly Salary: $1,408.80 - $1,760.80

Approximate Monthly Salary: $3,053.00 - $3,815.00

To: One position of E327-Y, Assessor-Recorder Technician III-Y Rated

Biweekly Salary: $1,408.80 - $1,760.80

Approximate Monthly Salary: $3,053.00 - $3,815.00

Explanation:

This is the reclassification of one filled position of Legal Process Technician II to the classification of Assessor-Recorder Technician III-Y Rated. This position has been studied and determined to be appropriately classified as Assessor-Recorder Technician III. The position has been Y-Rated in accordance with the Civil Service Rules. This action represents no change in monthly salary and benefits cost. There is no change in the total number of authorized positions.

Action J:

Reclassify: One position of E396S, Microfilm Technician Series

Biweekly Salary: $1,358.40 - $1,697.60

Approximate Monthly Salary: $2,943.00 - $3,678.00

To: One position of E326-Y, Assessor-Recorder Technician II-Y Rated

Biweekly Salary: $1,358.40 - $1,697.60

Approximate Monthly Salary: $2,943.00 - $3,678.00

Explanation:

This is the reclassification of one filled position of Microfilm Technician II to the classification of Assessor-Recorder Technician II-Y Rated. This position has been studied and determined to be appropriately classified as Assessor-Recorder Technician II. The position has been Y-Rated in accordance with the Civil Service Rules. This action represents no change in monthly salary and benefits cost. There is no change in the total number of authorized positions.

ORGANIZATION 19500 FIRST 5 SAN MATEO COUNTY

Action A:

Reclassify: One position of B235, Financial Services Manager I - Unclassified

Biweekly Salary: $2,826.40 - $3,532.80

Approximate Monthly Salary: $6,124.00 - $7,655.00

To: One position of B242, Administrative Services Manager I - Unclassified

Biweekly Salary: $2,968.00 - $3,709.60

Approximate Monthly Salary: $6,431.00 - $8,038.00

Explanation:

This is the reclassification of one filled position of Financial Services Manager I – Unclassified to the classification of Administrative Services Manager I - Unclassified. This position has been studied and determined to be appropriately classified as Administrative Services Manager I. This action represents a monthly salary and benefits cost of $548. There is no change in the total number of authorized positions.

 

Action B:

Add: One position of B134, Administrative Assistant II-Unclassified-E

Biweekly Salary: $2,092.80 - $2,616.00

Approximate Monthly Salary: $4,535.00 - $5,668.00

Explanation:

This is the addition of one position of Administrative Assistant II-Unclassified-E. This position was approved by the First 5 San Mateo County Commission to assist in the development and implementation of policies and procedures to address new legislative requirements, respond to audit recommendations and support the expansion of marketing and communication efforts. This action represents a monthly salary and benefits cost of $7,765. This action increases the total number of authorized positions by one.

 

ORGANIZATION 30000 SHERIFF

Action:

Reclassify: One position of E337, Office Specialist

Biweekly Salary: $1,438.40 - $1,797.60

Approximate Monthly Salary: $3,117.00 - $3,895.00

To: One position of E350, Fiscal Office Specialist

Biweekly Salary: $1,550.40 - $1,937.60

Approximate Monthly Salary: $3,552.00 - $4,198.00

Explanation:

This is the reclassification of one filled position of Office Specialist to the classification of Fiscal Office Specialist. This position has been studied and determined to be appropriately classified as Fiscal Office Specialist. This action represents a monthly salary and benefits cost of $415. There is no change in the total number of authorized positions.

 

ORGANIZATION 38000 PLANNING

Action A:

Add: Two positions of R065S, Planner Series

Biweekly Salary: $2,081.60 - $2,602.40

Approximate Monthly Salary: $4,511.00 - $5,639.00

Explanation:

This is the addition of one position of Planner II and one position of Planning Technician. These positions were authorized as part of Phase II of the Planning Taskforce Report. This action represents a monthly salary and benefits cost of $13,556. This action increases the total number of authorized positions by two.

Action B:

Add: One position of R020, Senior Planner

Biweekly Salary: $3,012.00 - $3,764.80

Approximate Monthly Salary: $6,527.00 - $8,158.00

Explanation:

This is the addition of one position of Senior Planner. This position was authorized as part of Phase II of the Planning Taskforce Report. This action represents a monthly salary and benefits cost of $11,176. This action increases the total number of authorized positions by one.

Action C:

Add: One position of J055, Building Plans Specialist

Biweekly Salary: $3,027.20 - $3,784.00

Approximate Monthly Salary: $6,559.00 - $8,199.00

Explanation:

This is the addition of one position of Building Plans Specialist. This position was authorized as part of Phase II of the Planning Taskforce Report. This action represents a monthly salary and benefits cost of $11,233. This action increases the total number of authorized positions by one.

Action D:

Add: One position of D172, C/CAG and Special Projects Manager

Biweekly Salary: $3,435.20 - $4,294.40

Approximate Monthly Salary: $7,444.00 - $9,305.00

Explanation:

This is the addition of one position of C/CAG and Special Projects Manager. This position was authorized as part of Phase II of the Planning Taskforce Report. This action represents a monthly salary and benefits cost of $13,306. This action increases the total number of authorized positions by one.

Action E:

Reclassify: One position of D173, Development Review Services Manager

Biweekly Salary: $3,435.20 - $4,294.40

Approximate Monthly Salary: $7,444.00 - $9,305.00

To: One position of D028 Deputy Director of Community Development

Biweekly Salary: $3,787.20 - $4,734.40

Approximate Monthly Salary: $8,206.00 - $10,259.00

Explanation:

This is the reclassification of one filled position of Development Review Services Manager to the classification of Deputy Director of Community Development. This position has been studied and determined to be appropriately classified as Deputy Director of Community Development. This action represents a monthly salary and benefits cost of $1,364. There is no change in the total number of authorized positions.

 

ORGANIZATION 48300 PUBLIC WORKS TRANSPORTATION SERVICES

Action:

Add: One position of B211, Transportation Systems Coordinator - Unclassified

Biweekly Salary: $3,435.20 - $4,294.40

Approximate Monthly Salary: $7,444.00 - $9,305.00

Explanation:

This is the addition of one position of Transportation Systems Coordinator – Unclassified. This position has been authorized by C/CAG to provide additional services in transportation management and coordination. This action represents a monthly salary and benefits cost of $13,306 which will be completely reimbursed by C/CAG. This action increases the total number of authorized positions by one.

 

ORGANIZATION 55000 HEALTH ADMINISTRATION

Action:

Add: One position of D131, Program Services Manager I

Biweekly Salary: $2,563.20 - $3,204.00

Approximate Monthly Salary: $5,554.00 - $6,943.00

Explanation:

This is the addition of one position of Program Services Manager I. This position will provide program oversight and management for the Children’s Health Initiative. The costs for this position will be shared by the Health Department and the Health Plan of San Mateo. This action represents a monthly salary and benefits cost of $9,928. This action increases the total number of authorized positions by one.

 

ORGANIZATION 57000 AGING AND ADULT SERVICES

Action:

Reclassify: One position of E334S, Office Assistant Series

Biweekly Salary: $1,300.80 - $1,626.40

Approximate Monthly Salary: $2,819.00 - $3,524.00

To: One position of E337, Office Specialist

Biweekly Salary: $1,438.40 - $1,797.60

Approximate Monthly Salary: $3,117.00 - $3,895.00

Explanation:

This is the reclassification of one filled position of Office Assistant II to the classification of Office Specialist. This position has been studied and determined to be appropriately classified as Office Specialist. This action represents a monthly salary and benefits cost of $508. There is no change in the total number of authorized positions.

 

ORGANIZATION 61000 MENTAL HEALTH

Action:

Reclassify: One position of E411S, Patient Services Assistant Series

Biweekly Salary: $1,429.60 - $1,787.20

Approximate Monthly Salary: $3,098.00 - $3,873.00

To: One position of E420, Medical Office Specialist

Biweekly Salary: $1,635.20 - $2,044.00

Approximate Monthly Salary: $3,543.00 - $4,429.00

Explanation:

This is the reclassification of one vacant position of Patient Services Assistant II to the classification of Medical Office Specialist. This position has been studied and determined to be appropriately classified as a Medical Office Specialist. This action represents a monthly salary and benefits cost of $762. There is no change in the total number of authorized positions.

 

ORGANIZATION 62000 PUBLIC HEALTH

Action:

Convert: One position of B183S, Community Worker Series - unclassified

To: Classified Status

Explanation:

This is the conversion of one position from unclassified status to classified status. Measure D adopted by the voters in November 2004 requires that any unclassified position continuously filled for at least three years be converted to classified status. This position meets that requirement. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions.

 

ORGANIZATION 66000 SAN MATEO MEDICAL CENTER

Action A:

Reclassify: One position of D155, Medical Program Manager

Biweekly Salary: $5,075.20 - $6,344.00

Approximate Monthly Salary: $10,997.00 - $13,746.00

To: One position of D215, Chief Operations Officer, SMMC

Biweekly Salary: $5,595.20 - $6,994.40

Approximate Monthly Salary: $12,124.00 - $15,156.00

Explanation:

This is the reclassification of one filled position of Medical Program Manager to the classification of Chief Operations Officer, SMMC. This position has been studied and determined to be appropriately classified as a Chief Operations Officer, SMMC. This action represents a monthly salary and benefits cost of $2,402. There is no change in the total number of authorized positions.

Action B:

Convert: One position of B169, Dentist - unclassified

To: Classified Status

Explanation:

This is the conversion of one position from unclassified status to classified status. Measure D adopted by the voters in November 2004 requires that any unclassified position continuously filled for at least three years be converted to classified status. This position meets that requirement. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions.

Action C:

Combine: Two half-time positions of F009S, Patient Care series

Biweekly Salary: $1,872.80 - $2,214.40

Approximate Monthly Salary: $4,058.00 - $4,798.00

Into: One full-time position

Same salary range

Explanation:

This is the combining of two half-time Licensed Vocational Nurse positions into one full-time position. This change will better meet the working needs of current staff and will give the department greater flexibility in filling positions. This action represents no change in monthly salary and benefits costs. This action decreases the total number of authorized positions by one.

 

ORGANIZATION 70000 HUMAN SERVICES

Action A:

Convert: One position of B112S, Mental Health Case Worker Series - unclassified

To: Classified Status

Explanation:

This is the conversion of one position from unclassified status to classified status. Measure D adopted by the voters in November 2004 requires that any unclassified position continuously filled for at least three years be converted to classified status. This position meets that requirement. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions.

Action B:

Reclassify: One position of E029, Administrative Assistant I

Biweekly Salary: $1,841.60 - $2,301.60

Approximate Monthly Salary: $3,990.00 - $4,987.00

To: One position of E303S, Accountant Series

Biweekly Salary: $2,019.20 - $2,254.00

Approximate Monthly Salary: $4,375.00 - $5,469.00

Explanation:

This is the reclassification of one vacant position of Administrative Assistant I to the classification of Accountant II. This position has been studied and determined to be appropriately classified as an Accountant II. This action represents a monthly salary and benefits cost of $660. There is no change in the total number of authorized positions.

 

ORGANIZATION 79000 HOUSING

Action A:

Add: One position of D123, Deputy Director of Housing

Biweekly Salary: $3,787.20 - $4,734.40

Approximate Monthly Salary: $8,678.00 - $10,259.00

Explanation:

This is the addition of one position of Deputy Director of Housing. This position is being added as part of the reorganization of the newly established Housing Department. This action represents a monthly salary and benefits cost of $14,670. This action increases the total number of authorized positions by one.

Action B:

Reclassify: One position of D091, Human Services Manager II

Biweekly Salary: $3,272.00 - $4,089.60

Approximate Monthly Salary: $7,090.00 - $8,862.00

To: One position of D094, Housing Program Manager

Biweekly Salary: $3,272.00 - $4,089.60

Approximate Monthly Salary: $7,090.00 - $8,862.00

Explanation:

This is the reclassification of one vacant position of Human Services Manager II to the classification of Housing Program Manager. This position has been studied and determined to be appropriately classified as a Housing Program Manager. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions.

 

Fiscal Impact

The reclassifications and additional positions represent a monthly salary and benefits cost of $90,483 or an annual cost of $1,085,796.