COUNTY OF SAN MATEO

Inter-Departmental Correspondence

ENVIRONMENTAL SERVICES AGENCY

DATE:

January 9, 2006

BOARD MEETING DATE:

January 24, 2006

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Four-fifths

TO:

Honorable Board of Supervisors

FROM:

Marcia Raines, Director of Environmental Services

SUBJECT:

Amendment to Agreement with Carla Kell-Smith & Associates for the Noise Insulation Project within the Fourth Quarter 1999 State 65 dB CNEL Noise Contour

RECOMMENDATION:

Adopt Resolutions:

A) Authorizing an Amendment to the Agreement with Carla Kell-Smith & Associates to serve as Project Administrator for the Noise Insulation Project within the Fourth Quarter 1999 State 65 dB CNEL Noise Contour

B) Authorizing an Appropriation Transfer Request in the amount of $136,032 from Unanticipated Revenue to Services and Supplies to cover the costs of the Amendment

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 7: Maintain and enhance the public safety of all residents.

The proposed Amendment contributes to this commitment and goal by providing noise insulation for eligible properties and affected residents.

Performance Measure(s):

FY 2004-05
Actual

FY 2005-06
Projected

Percent completion of project to insulate remaining participating eligible properties

50%

85%

BACKGROUND:

On June 27, 2000, the County of San Mateo executed an Agreement with the City and County of San Francisco, by and through the San Francisco Airport Commission, to provide the County of San Mateo with advance funding of $50,000 each to insulate eligible dwelling units located within the unincorporated Country Club Park area, against noise impacts from aircraft operations at San Francisco International Airport. The five eligible dwelling units are located within the Fourth Quarter 1999 State 65 dB CNEL aircraft noise contour. A condition of the Agreement required the County to apply for a federal grant to receive 80% reimbursement of the total insulation costs. The remaining 20% would be provided by the San Francisco Airport Commission. The County submitted the required federal grant application on December 30, 2002.

Effective January 1, 2001, the County entered into an Agreement with Carla Kell-Smith & Associates to serve as Project Administrator and to subcontract for the services of an architect, acoustical engineer and hazardous waste specialist. On March 11, 2003 the County awarded an Agreement to G. E. Chen Construction to serve as the construction contractor to install the required acoustic improvements in the eligible five houses.

Since that time, the Federal Aviation Administration (FAA) determined that a private school in the Country Club Park neighborhood was also eligible for federal noise insulation funding, and on July 27, 2004 the County accepted a combined Grant Offer from the FAA that provided 80% reimbursement for the houses and the school.

DISCUSSION:

On December 13, 2005 the original Agreement with the San Francisco Airport Commission was amended to include the private school for an additional amount of up to $2,437,650, bringing the total maximum amount of advance funding to $2,689,250. In order to proceed with the expanded project, it is necessary to amend the contract with the Project Administrator to include the school and additional tasks for insulating the five houses in the scope of work and increase the amount. The proposed Amendment would increase the amount of the Agreement with Carla Kell-Smith & Associates from $88,125 to $224,157.

The proposed ATR would provide appropriation in the amount of $136,032 to fund these Amendments from unanticipated revenue.

County Counsel has reviewed and approved the Resolution and Amendment as to form.

FISCAL IMPACT:

The total cost of the proposed Amendment is $136,032. This amount will be fully reimbursed by the City and County of San Francisco through the San Francisco Airport Commission (20%) and the Federal Aviation Administration (80% via a federal grant). There will be no direct costs to the County as a result of these Amendments.