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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Health Department
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DATE:
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January 23, 2006
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BOARD MEETING DATE:
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January 31, 2006
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Charlene A. Silva, Director, Health Department
Brian J. Zamora, Director, Public Health & Environmental Protection Division
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SUBJECT:
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Agreement with PSC Environmental Services and an Amendment to the Agreement with General Environmental Management, Inc.
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RECOMMENDATION:
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1.
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Waive the Request for Bid; and
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2.
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Execute an Agreement with PSC Environmental Services (PSC) to process hazardous waste for the term of December 1, 2005 through November 30, 2008; and
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3.
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Execute an Amendment to the Agreement with General Environmental Management, Inc. (GEM) to process hazardous waste with no change to the term of December 2, 2003 through December 1, 2006.
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These agreements are not to exceed the collective amount of $1,606,000.
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VISION ALIGNMENT:
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Commitment: Ensure basic health and safety for all.
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Goal 7: Maintain and enhance the public safety of all residents and visitors.
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The agreements with PSC and GEM contribute to this commitment and goal by ensuring that unwanted hazardous materials do not pose a health and safety danger to residents or cause environmental damage through improper disposal.
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Performance Measure:
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Measure
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FY 2004-05 Actual
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FY 2005-06 Projected
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Pounds of hazardous waste collection / Percentage reused and recycled
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1,000,000 lbs./80%
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1,050,000 lbs./80%
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BACKGROUND
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The Environmental Health Division (Division) operates a Household Hazardous Waste (HHW) Program that collects and safely processes HHW from residents. Over the past four years, the number of homes served has increased from 800 to over 1,000 per month. The annual amount of hazardous waste collected has grown from 230 tons to more than 500 tons. In addition, the State Department of Toxic Substance Control continues to add new items that are required to be managed as hazardous waste, thereby increasing our handling and processing costs.
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DISCUSSION:
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The County Purchasing Division advertised a Request for Bid (RFB) in July 2003 to manage the hazardous waste from the HHW Program. A summary of the bids received is as follows:
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Company
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2002*
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2005**
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1.
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Pollution Control Industries (PCI)
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$216,270
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$381,220
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2.
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PSC Environmental Services
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223,565
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454,079
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3.
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Romic Technology
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255,060
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510,070
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4.
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Clean Harbors
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452,343
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666,646
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* Bids for disposal based on amount of waste collected in year indicated
* * Estimated cost based on increased waste collections in 2005
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Initially, PCI was chosen based on their low bid. In June 2004, GEM purchased PCI
and assumed the agreement. On occasion, GEM has not been able to provide adequate staffing to safely handle the demands of the HHW Program. To ensure the program receives the proper work force, the Division is proposing to enter into an Agreement with PSC to provide an additional resource and to waive the RFB process since PSC is honoring their original July 2003 bid.
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The existing GEM contract is being amended to reflect the addition of the new permanent HHW collection facility.
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County Counsel has reviewed and approved the Resolution, Agreement and Amendment as to form, and Risk Management has reviewed and approved the Contractors’ insurance coverage.
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FISCAL IMPACT:
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The term of the PSC agreement shall be from December 1, 2005 through November 30, 2008. There is no change to the term for the agreement with GEM, December 2, 2003 through December 1, 2006. The maximum the County shall be obligated to pay collectively for these agreements under a single resolution for the terms of the agreements is $1,606,000. The total obligation for FY 2005-06 is $453,860; these funds are included in the adopted budget. The total obligation for FY 2006-07 is $476,550; FY 2007-08 is $500,380 and FY 2008-09 is $175,210. These appropriations will be included in future recommended budgets and reflect anticipated increases in HHW collection volume. The HHW Program is funded through County General Fund and Solid Waste revenues.
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